Tài liệu Module 4: Designing a User Data Management Strategy pptx

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Contents Overview 1 Determining Current User Data Strategies 2 Determining the Organizational Requirements 7 Categorizing User Data Management Needs 9 Identifying Available User Data Management Options 15 Selecting Appropriate User Data Options 28 Lab A: Meeting User Data Management Requirements 33 Review 40 Module 4: Designing a User Data Management Strategy Information in this document, including URL and other Internet Web site references, is subject to change without notice. Unless otherwise noted, the example companies, organizations, products, domain names, e-mail addresses, logos, people, places, and events depicted herein are fictitious, and no association with any real company, organization, product, domain name, e-mail address, logo, person, places or events is intended or should be inferred. Complying with all applicable copyright laws is the responsibility of the user. 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The names of actual companies and products mentioned herein may be the trademarks of their respective owners. Module 4: Designing a User Data Management Strategy iii Instructor Notes In this module, students will examine the current user data management methods and future requirements. After students determine these methods and needs, they can identify the most appropriate technologies to address those needs and to include in a user data management plan. After completing this module, students will be able to:  Determine an organization’s current strategy for user data.  Determine the organizational requirements for user data.  Categorize user data management needs.  Identify available user data management options.  Select the appropriate options that would meet the organization’s needs. Materials and Preparation This section provides the materials and preparation tasks that you need to teach this module. Required Materials To teach this module, you need the following materials:  Microsoft ® PowerPoint ® file 2410a_04.ppt  Module 4, “Designing a User Data Management Strategy”  Trainer Materials compact disc Preparation Tasks To prepare for this module:  Read all of the materials for this module.  Read the technical white papers located on the Trainer Materials compact disc.  Read any relevant information in the Microsoft Windows ® 2000 or Microsoft Windows XP Help files, and in the Windows 2000 or Windows XP Resource Kit.  Familiarize yourself with the principles and practice of Change and Configuration Management (CCM).  Read the instructor notes that precede each module. These contain preparation suggestions for each module.  Read the review questions and be prepared to elaborate on the answers provided in the text.  Complete the lab and be prepared to elaborate on the solutions found there. Presentation: 90 Minutes Lab: 30 Minutes iv Module 4: Designing a User Data Management Strategy Module Strategy Use the following strategy to present this module:  Determining Current User Data Strategies In this section, students learn how to gather the information that is required for the analysis of the current user data management environment. In addition, students learn how to assess the organization’s current methods and technologies used for managing user data. Take the following actions: • Emphasize that each user will have different types of information—each group will have different amounts of office documents, e-mail, database information, and data relating to custom applications. It is not always easy to establish where the information resides and, perhaps more importantly, what the impact would be if the information were lost or damaged. • Establish that a backup strategy is only as good as the recovery procedures. There may be minimal gain in taking backups because information is difficult to recover (for administrative or technical reasons). Discuss anecdotal cases in which recovery procedures were never tested, and when recovery was finally required, it was discovered that backups had never been working.  Determining the Organizational Requirements In this section, students learn how to identify the organization’s needs for the management of user data and to address those needs in a plan for user data management. It is difficult to determine exact storage requirements. Recognize that storage needs inevitably increase over time.  Categorizing User Data Management Needs In this section, students learn how to classify users’ computing needs according to job requirements and location. Students also determine how to combine these categories with any organizational considerations to create standard configurations. Different user types have varying user data needs. For example, mobile workers require secure access to their data, mostly during office hours, whereas some workers may need access during the evening or 24 hours a day. Module 4: Designing a User Data Management Strategy v  Identifying Available User Data Management Options In this section, students identify several different technologies available for the management of user data in an organization and assess their suitability to organizational requirements. The main technologies for user data management have been introduced already. In this section, you describe the application of such technologies. Do not go into too much technical detail, unless prompted to do so.  Selecting Appropriate User Data Options In this section, students define which features will be used for Change and Configuration Management to address the user data management needs of an organization. Take the following actions: • Emphasize that this section does not provide a detailed guide for user data management but instead presents guidelines and best practices. • Consider asking students about their own user data management needs. Use their responses to start a discussion about appropriate user data management practices. vi Module 4: Designing a User Data Management Strategy Lab Strategy Use the following strategy to present this lab. Lab A: Meeting User Data Management Requirements The lab is designed to assist the student in applying the information presented in this module. Students are expected to have:  Basic experience or knowledge of the Active Directory ™ directory service.  Basic experience or knowledge of Group Policy.  The knowledge and skills necessary to define and implement a user data management plan. The lab consists of three scenarios, each of which is based on a company that requires facilities for user data management. In this lab, students review each scenario and determine organizational requirements. They then use information from the module to make a number of design decisions concerning the user data management plan. Students are also asked to explain how they arrived at those decisions. To conduct this lab:  Read through the lab carefully, paying close attention to the instructions and to the details of the scenario.  Divide the class into groups of two or more students.  Present the lab and make sure that students understand the instructions and the purpose of the lab.  Explain each of the scenarios and highlight any key information.  Remind students to consider the relative merits of Active Directory and Group Policy with respect to user data management, and to think about the suitability of each option to the scenarios.  While students are completing the lab, take the opportunity to assess each student’s comprehension of the technology features of Active Directory and Group Policy presented in the module.  Allow some time to discuss the solutions after the lab is completed. A solution is provided on the Trainer Materials compact disc. Encourage students to look critically at each other’s solutions and to discuss any ideas for improving the designs. Module 4: Designing a User Data Management Strategy 1 Overview  Determining Current User Data Strategies  Determining the Organizational Requirements  Categorizing User Data Management Needs  Identifying Available User Data Management Options  Selecting Appropriate User Data Options ***************************** ILLEGAL FOR NON - TRAINER USE ****************************** As the administrator or designer of your network, you must provide a plan for the management of user data for the client computers on your network in the overall Change and Configuration Management (CCM) infrastructure plan. The management of user data in a Microsoft ® Windows NT ® version 4.0 network often involved no more than roaming profiles and home folders stored on a network share. In a Microsoft Windows ® 2000 network, Microsoft IntelliMirror ® offers greater flexibility for user data management. A business can ensure that important data is available to users, whether the user is connected directly to the local area network (LAN), connected though a slow link, or working remotely with no network connection. In this module, you will examine the current user data management methods and future requirements. After you assess these methods and needs, you will identify the most appropriate technologies to address those needs and to include in your user data management plan. After completing this module, you will be able to:  Determine the organization’s current strategy for user data.  Determine the organizational requirements for user data.  Categorize user data management needs.  Identify available user data management options.  Select the appropriate options that would meet the organization’s needs. Topic Objective To provide an overview of the module topics and objectives. Lead-in In this module, you will learn the principles of evaluating user data management options based on organizational needs and the current and planned environment. 2 Module 4: Designing a User Data Management Strategy    Determining Current User Data Strategies  Determining Current User Data Environment  Determining Current User Data Management Methods Data Users Users ***************************** ILLEGAL FOR NON - TRAINER USE ****************************** To create the user data management plan, you must assess and analyze the existing methods and management strategies for your users’ data. In this section, you will learn how to gather the information required for the analysis of the current user data management environment. In addition, you will learn how to determine the organization’s current methods and technologies used for managing users’ data. Topic Objective To identify the steps required to determine the organization’s current user data management environment. Lead-in It is important to determine your existing environment to identify where and how other user data management technologies can benefit the organization. Module 4: Designing a User Data Management Strategy 3 Determining Current User Data Environment ? ? ? What Is User Data? What Is User Data? ? ? ? Which User Data Is Currently Stored? Which User Data Is Currently Stored? ? ? ? Where Is User Data Currently Stored? Where Is User Data Currently Stored? ? ? ? What Is the Current Use of Offline Data? What Is the Current Use of Offline Data? ? ? ? What Is the Current Use of Roaming Data? What Is the Current Use of Roaming Data? Personal data Personal business data Shared business data ***************************** ILLEGAL FOR NON - TRAINER USE ****************************** Before you can implement a user data management plan, you must be aware of the current user data environment. Document this information clearly so that you can reference it at crucial decision points during the implementation of your CCM infrastructure plan. For your plan, you need to be aware of the current data storage characteristics. Consider the following issues when documenting your plan for managing users’ data:  What is user data? User data is data that is created and used by a user and not shared between other users. Word processing documents or spreadsheets are good examples of user data. User data is stored independently on the user’s local hard disk or on a network share that belongs specifically to that user. An example of data entered by a user that is not considered user data would be data that a user enters into a database. This kind of data is entered by a user but does not belong to that user.  Which user data is currently stored? You must determine the type of information that users store and the amount of data that each user might store. Some of your users may not store very much information, whereas others may have very large and complex requirements for storing their data. You must divide the information into three categories: personal non-business data, personal business data, and shared business data. Topic Objective To explain how to assess the organization’s current user data environment. Lead-in To create a user data management strategy, you need information about the existing user data environment. 4 Module 4: Designing a User Data Management Strategy  Where is user data currently stored? It is important that you are aware of the current location of stored user data so that you can gauge how and where users gain access to their data. This is important when creating a server infrastructure to ensure that there is enough storage space to meet your needs for user data management. You must identify whether your users store their data in home folders locally on their own hard disks, whether they store any data on personal network-based home folders, and whether any data is stored with other users’ data on shared network folders.  What is the current use of offline data? You must identify whether you have any users who need access to their data while disconnected from the network. You must assess whether and in what way you currently support this capability.  What is the current use of roaming data? You need to be aware of any requirement for data to roam with users and to follow them from one workstation to another. This is common practice when users either move between multiple client computers in their department or regularly travel from one office location to another. [...].. .Module 4: Designing a User Data Management Strategy 5 Determining Current User Data Management Methods Topic Objective To determine the organization’s current methods and strategies for user data management Lead-in To create a successful user data management strategy, you must determine what methods the organization currently uses for managing user data Current Data Storage Technologies Used Roaming... with each user either having a unique logon account or using a Guest account User data is saved on server shares, and users do not store data locally Module 4: Designing a User Data Management Strategy 15 Identifying Available User Data Management Options Topic Objective To identify available user data management options Core Windows 2000 Technologies Lead-in User Profiles You need to be aware of... This can significantly reduce the logon time for a user 28 Module 4: Designing a User Data Management Strategy Selecting Appropriate User Data Options Topic Objective To identify the appropriate options for user data management based on requirements Lead-in Overview of User Data Management Options Meeting the Needs of Your Users Now that you have looked at the available options for user data management, ... of data incurs a cost to the organization in terms of time and resources Module 4: Designing a User Data Management Strategy 7 Determining the Organizational Requirements Topic Objective To determine the organization’s requirements for user data management Lead-in You need to understand what the organization’s goals are for the management of user data Identify User Data Needs Accessibility Availability... local file system Users’ data is stored on corporate servers Users may share workstations with several other users working on shifts or on temporary contracts Module 4: Designing a User Data Management Strategy 11 Categorizing Data Management Needs by User Location Topic Objective Mobile Worker To provide a way to categorize data management needs by user location Lead-in To analyze your particular user. .. provides benefits to user data management in the areas of data availability, data accessibility, and data protection and security Data Availability By using RUPs and Folder Redirection technologies, users can have immediate access to their data even if they have had a complete computer replacement because of hardware failure or a required upgrade When users work both offline and online, it can be very difficult... identify the organization’s needs for the management of user data so that you can address those needs in your CCM infrastructure plan for user data management Identify User Data Needs User data management requirements can be divided into four distinct areas: Data accessibility The requirement for data to follow a user, even when the users work at different computers on the network Data availability The... administration in relation to user data management 10 Module 4: Designing a User Data Management Strategy Categorizing Data Management Needs by Job Type Topic Objective To provide a way to easily categorize data management needs by your users’ job types High-Performance Worker HighHigh-Performance Worker Lead-in •Engineers •Engineers •Financial traders •Financial traders •Software developers •Software... data? Which users will require extended local storage space, and how much? Do you want to provide any upper limits to these storage capabilities? Do you require any users to back up their own data locally? Do you want to prevent any users from saving data locally? Module 4: Designing a User Data Management Strategy 9 Categorizing User Data Management Needs Topic Objective To provide a way to easily categorize... down and synchronize data files automatically Lightly Managed Users can customize most settings that affect them but are prevented from making harmful system changes Users can log on to any computer and access their data User data is saved on server shares and is not stored locally Computers have features that reduce help-desk costs and user down time 14 Module 4: Designing a User Data Management Strategy . responses to start a discussion about appropriate user data management practices. vi Module 4: Designing a User Data Management Strategy Lab Strategy Use the. Selecting Appropriate User Data Options 28 Lab A: Meeting User Data Management Requirements 33 Review 40 Module 4: Designing a User Data Management Strategy
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