INTERNATIONAL SURVEY OF ACADEMIC & RESEARCH LIBRARY DATA CURATION PRACTICES, 2019 Edition ©2018 Primary Research Group Inc ISBN 978-157440-553-8 International Survey of Academic & Research Library Data Curation Practices, 2019 Edition 2|Page International Survey of Academic & Research Library Data Curation Practices, 2019 Edition Table of Contents THE QUESTIONNAIRE 16 PARTICIPANTS LIST 23 Characteristics of the Sample 24 Summary of Main Findings 25 How many, if any, full time equivalent positions at your library are dedicated largely to data management? 25 Over the past two years has the amount of total staff time spent on data management issues by your library to increase, decrease or stay about the same? 25 Over the next two years you expect the amount of total staff time spent on data management issues by your library to increase, decrease or stay about the same? 25 Does the library offer faculty advice on how to develop data management plans for grant proposals, journal publisher requirements or for personal use? 25 Does the library have any series of tutorials, seminars, classes, videos or other formal means to train faculty in data manipulation, storage or management? 26 One on one tutorials 26 Formal classes 26 Workshops or seminars 26 Videos or web-based tutorials 26 LibGuides 27 Other activities 27 Please describe in detail the library's best attended class, seminar and/or most used video or tutorial on data management issues 27 Does the university library offer a class or other specialized training in how to develop a DMP (data management plan) for the US National Science Foundation or other national body for countries other than the USA? 27 How strong is demand from your library patrons for data curation services from the library? 27 Which phrase best describes the coordination of data services offered by entities on your campus such as academic departments especially in engineering and the hard sciences, the Library, Information Technology, Office of Research and other centers concerned with data management 27 In addition to the library what other departments or entities have devoted significant resources to data management issues? 28 Does the library offer training to faculty, students or other library patrons in any of the following statistical or science-related applications? 28 Excel 28 R 28 Python 28 SPSS 29 Other programs 29 Library role in statistical package training 29 Percentage of the research data projects that the library customarily deals with that concern human subjects or are otherwise sensitive and confidential and require strict distribution monitoring 29 Does the library encourage the deposit into institutional digital repositories data sets connected to or used for scholarly articles but which might not appear in the publications themselves? 29 About what percentage of data intensive scholarly articles deposited into your institution's digital repository or subject specific repositories are accompanied for 3|Page International Survey of Academic & Research Library Data Curation Practices, 2019 Edition deposit by data sets that may not themselves appear verbatim in the articles themselves? 30 Does your data services unit utilize some form of request management system that records and tracks data services requests by library patrons? 30 If your library has such a request management system please describe it below 30 At your institution, for those scholars whose work requires data housing and preservation, what percentage seek out the library to perform these functions vs using other data storage? 30 Most common file formats used by researchers 31 Rate the extent of the library role in the following data management issues 31 Discovering data set databases 31 Developing metadata for data sets in institutional or departmental repositories 31 Archiving or housing data sets or related data databases 31 Assuring compliance with grant data management requirements 32 Training researchers to use statistical, mathematical or scientific software 32 Training researchers in data visualization techniques 32 Library role in training academics in overall research data curation and management 32 Has the library ever received an external grant to support activities in data curation? 32 Describe some of the practices that your library follows in developing metadata practices for the proper classification and recall of data sets 33 About what percentage of the total staff time that your library spends on data management issues would you say is accounted for by the development of metadata and other cataloging issues? 33 Which institutions you most admire for their data curation efforts? 33 Table 1.1 How many, if any, full time equivalent positions at your library are dedicated largely to data management? 34 Table 1.2 How many, if any, full time equivalent positions at your library are dedicated largely to data management? Broken out for public and private universities 34 Table 1.3 How many, if any, full time equivalent positions at your library are dedicated largely to data management? Broken out by Carnegie class or type of institution 34 Table 1.4 How many, if any, full time equivalent positions at your library are dedicated largely to data management? Broken out by enrollment 34 Table 1.5 How many, if any, full time equivalent positions at your library are dedicated largely to data management? Broken out by tuition, $ 35 Table 1.6 How many, if any, full time equivalent positions at your library are dedicated largely to data management? Broken out for universities with and without a distinct line item in the library budget for data curation 35 Table 2.1 Over the past two years has the amount of total staff time spent on data management issues by your library to increase, decrease or stay about the same? 36 Table 2.2 Over the past two years has the amount of total staff time spent on data management issues by your library to increase, decrease or stay about the same? Broken out for public and private universities 36 Table 2.3 Over the past two years has the amount of total staff time spent on data management issues by your library to increase, decrease or stay about the same? Broken out by Carnegie class or type of institution 36 Table 2.4 Over the past two years has the amount of total staff time spent on data management issues by your library to increase, decrease or stay about the same? Broken out by enrollment 37 4|Page International Survey of Academic & Research Library Data Curation Practices, 2019 Edition Table 2.5 Over the past two years has the amount of total staff time spent on data management issues by your library to increase, decrease or stay about the same? Broken out by tuition, $ 37 Table 2.6 Over the past two years has the amount of total staff time spent on data management issues by your library to increase, decrease or stay about the same? Broken out for universities with and without a distinct line item in the library budget for data curation 37 Table 3.1 Over the next two years you expect the amount of total staff time spent on data management issues by your library to increase, decrease or stay about the same? 38 Table 3.2 Over the next two years you expect the amount of total staff time spent on data management issues by your library to increase, decrease or stay about the same? Broken out for public and private universities 38 Table 3.3 Over the next two years you expect the amount of total staff time spent on data management issues by your library to increase, decrease or stay about the same? Broken out by Carnegie class or type of institution 38 Table 3.4 Over the next two years you expect the amount of total staff time spent on data management issues by your library to increase, decrease or stay about the same? Broken out by enrollment 39 Table 3.5 Over the next two years you expect the amount of total staff time spent on data management issues by your library to increase, decrease or stay about the same? Broken out by tuition, $ 39 Table 3.6 Over the next two years you expect the amount of total staff time spent on data management issues by your library to increase, decrease or stay about the same? Broken out for universities with and without a distinct line item in the library budget for data curation 39 Table 4.1 Does the library offer to faculty advice on how to develop data management plans for grant proposals, journal publisher requirements or for personal use? 40 Table 4.2 Does the library offer to faculty advice on how to develop data management plans for grant proposals, journal publisher requirements or for personal use? Broken out for public and private universities 40 Table 4.3 Does the library offer to faculty advice on how to develop data management plans for grant proposals, journal publisher requirements or for personal use? Broken out by Carnegie class or type of institution 40 Table 4.4 Does the library offer to faculty advice on how to develop data management plans for grant proposals, journal publisher requirements or for personal use? Broken out by enrollment 40 Table 4.5 Does the library offer to faculty advice on how to develop data management plans for grant proposals, journal publisher requirements or for personal use? Broken out by tuition, $ 41 Table 4.6 Does the library offer to faculty advice on how to develop data management plans for grant proposals, journal publisher requirements or for personal use? Broken out for universities with and without a distinct line item in the library budget for data curation 41 Table Does the library have any series of 37.50% 25.00% 33.33% 22.22% 11.11% 22.22% 11.11% 0.00% International Survey of Academic & Research Library Data Curation Practices, 2019 Edition Table 16.7.4 Rate the extent of the library role in training academics in overall research data curation and management Broken out by enrollment Enrollment No Answer Library plays a major role Library plans a role Library plays little role Library plays no role 14.29% Library plays a modest role 0.00% Less than 2000 2000-10000 More than 10000 14.29% 14.29% 28.57% 28.57% 12.50% 14.29% 25.00% 14.29% 12.50% 14.29% 0.00% 28.57% 12.50% 28.57% 37.50% 0.00% Table 16.7.5 Rate the extent of the library role in training academics in overall research data curation and management Broken out by tuition, $ Tuition, $ No Answer Library plays a major role Library plans a role Library plays little role Library plays no role 0.00% Library plays a modest role 20.00% Less than 10000 1000023999 2400050000 More than 50000 0.00% 20.00% 40.00% 20.00% 16.67% 16.67% 16.67% 16.67% 0.00% 33.33% 40.00% 20.00% 20.00% 0.00% 20.00% 0.00% 0.00% 16.67% 16.67% 0.00% 33.33% 33.33% Table 16.7.6 Rate the extent of the library role in training academics in overall research data curation and management Broken out for universities with and without a distinct line item in the library budget for data curation Is there a distinct line item in your library budget for data curation? Yes No 95 | P a g e No Answer Library plays a major role Library plans a role Library plays a modest role Library plays little role Library plays no role 33.33% 10.53% 33.33% 15.79% 0.00% 15.79% 0.00% 10.53% 33.33% 21.05% 0.00% 26.32% International Survey of Academic & Research Library Data Curation Practices, 2019 Edition Table 17.1 Has the library ever received an external grant to support activities in data curation? Entire sample No Answer 18.18% Yes 13.64% No 68.18% Table 17.2 Has the library ever received an external grant to support activities in data curation? Broken out for public and private universities Your college is: Public Private No Answer 15.38% 22.22% Yes 7.69% 22.22% No 76.92% 55.56% Table 17.3 Has the library ever received an external grant to support activities in data curation? Broken out by Carnegie class or type of institution The Carnegie Class of your college might best be described as: Community or 4-year college MA/PHD level college Research University No Answer Yes No 0.00% 40.00% 60.00% 0.00% 44.44% 0.00% 11.11% 100.00% 44.44% Table 17.4 Has the library ever received an external grant to support activities in data curation? Broken out by enrollment Enrollment Less than 2000 2000-10000 More than 10000 96 | P a g e No Answer 14.29% 12.50% 28.57% Yes 28.57% 0.00% 14.29% No 57.14% 87.50% 57.14% International Survey of Academic & Research Library Data Curation Practices, 2019 Edition Table 17.5 Has the library ever received an external grant to support activities in data curation? Broken out by tuition, $ Tuition, $ Less than 10000 10000-23999 24000-50000 More than 50000 No Answer 0.00% 33.33% 40.00% 0.00% Yes 0.00% 16.67% 0.00% 33.33% No 100.00% 50.00% 60.00% 66.67% Table 17.6 Has the library ever received an external grant to support activities in data curation? Broken out for universities with and without a distinct line item in the library budget for data curation Is there a distinct line item in your library budget for data curation? Yes No 97 | P a g e No Answer Yes No 33.33% 15.79% 33.33% 10.53% 33.33% 73.68% International Survey of Academic & Research Library Data Curation Practices, 2019 Edition Broken out by Carnegie Class Community or 4-year college 1) Postdoctoral position (CLIR) 2) Not sure, grant was already ongoing when I was hired MA/PHD level college 1) Research University 1) NA 2) We received a grant from JISC to set up a pilot data service in 2011-2013 98 | P a g e International Survey of Academic & Research Library Data Curation Practices, 2019 Edition Describe some of the practices that your library follows in developing metadata practices for the proper classification and recall of data sets Broken out by Carnegie Class Community or 4-year college 1) Very limited based on consultations for projects that are directly asked for by researchers 2) We use domain-specific controlled vocabularies whenever possible We tend to submit data to external repositories, so we follow whatever metadata standards are set by the repository MA/PHD level college 1) The library uses DSpace for its institutional repository Metadata uses Dublin Core The University Archives further applies the DACS standard to unpublished materials while the Cataloging dept applies library standards 2) unknown Research University 1) Data deposited in the IR is un-mediated and self-described by the submitter We are currently revising our descriptive practices for datasets acquired through preservation workflows 2) none 3) NA 4) Require a description of the data set; require a basic README file describing the data files; require a codebook with variable definitions; use a modified Dublin Core metadata schema for discovery in the institutional repository 5) We provide guidance through Libguides on how to complete a dataset record in our institutional data archive and run an annual workshop on how to archive data We also work closely with all researchers depositing their data into the archive and provide bespoke support on how to improve the quality of the metadata Our institutional data policy supports these activities and requires that data access statements are included in associated articles We also include example data citations in the library's referencing guides 99 | P a g e .. .International Survey of Academic & Research Library Data Curation Practices, 2019 Edition 2|Page International Survey of Academic & Research Library Data Curation Practices, 2019... 0.00% International Survey of Academic & Research Library Data Curation Practices, 2019 Edition Table 16.7.4 Rate the extent of the library role in training academics in overall research data curation. .. up a pilot data service in 2011-2013 98 | P a g e International Survey of Academic & Research Library Data Curation Practices, 2019 Edition Describe some of the practices that your library follows