OLYMPIA SCHOOL PLANNING FOR SETTING UP INFORMATION SYSTEMS FROM 2012 TO 2016 AND VISION IN 2020 TABLE OF CONTENTS INTRODUCTION I INTRODUCE ABOUT OLYMPIA SCHOOL a Introduction .5 b Education Program c Material facilities and equipment II SITUATION OF APPLICATION IT IN THE THE SCHOOL i Application of Information Technology .7 ii IT level of staff III ANALYSIS SWOT ABOUT APPLICATION OF IT Strength Weekness Opportunity Challenge IV IT APPLICATION OF COMPETITORS EXPERIENCE AND MORAL FROM THIS ENTERPRISE a Information Technology application of the competitors b Some experience and learned moral from the competitors 10 V SOLUTION FOR APPLICATION OF IT AND STRATEGY 11 i Solution application of information technology in education .11 ii Strategy of application IT and E-commerce 11 About the facilities 11 About application of IT 12 About Human Resources 12 VI ACTION PLANNING AND SPECIFIC TARGET 12 VII CONCLUSION 13 REFERENCE LIST 14 “Management Information Systerm”, University of commerce 14 Ha Huong, 2011, “Information Technology, the fulcrum for social and economic development”, http://www.fpt.edu.vn/story/cong-nghe-thong-tin-diemtua-cho-su-phat-trien-kinh-te-xa-hoi 14 2013,http://vi.wikipedia.org/wiki/Th%C6%B0%C6%A1ng_m%E1%BA%A1i_ %C4%91i%E1%BB%87n_t%E1%BB%AD 14 http://vietsmall.vn/thuong-mai-dien-tu.php .14 INTRODUCTION Along with the strong growth of the economy, one of the fastest growing fields today is Information Technology (IT) Information technology plays an important role in the development of society in this age Information technology has become an important factor, as the bridge to exchange between the components of the global society and all of the problem Along with this, the e-commerce sector has also become a very strong growth, it promotes the service industry across the world, and it plays very important for developing countries E-commerce is the key to open the gate to the knowledge economy In Vietnam, in recent years the field of information technology and ecommerce is widely used in most businesses, government The fields of information technology is seen as an ideal environment for creativity, is an important means to promote and replicate intellectual capital faster, the engine of development, promote democratic development in society and development of human capacity Recognizing the importance of information systems, the Olympia Schools have applications in information technology in operations and management of the school's teaching; here I am pleased to present the status of the business as well as the long-term strategy in the application of information technology in schools I INTRODUCE ABOUT OLYMPIA SCHOOL a Introduction Olympia was founded in 2010, as an extension of the Dream House Education System Designed by an American architecture firm, Perkins Eastman, Olympia offers modern, world-class facilities on 10,000 square meters of land Our Primary through High School curriculum is based on the U.S educational model and international standards Our mission is to foster the talent, creativity, and intellectual growth of Vietnamese youth Furthermore, we seek to not only impart knowledge, but also to provide practical education and skills-training that will prepare our students for life outside the classroom b Education Program Olympia's motto, "We Are Preparing For Life," makes a lasting impression on our students and their values: Personality: Students at Olympia engage in daily lessons and group activities that emphasize experiential learning, careful communication, and practical knowledge Knowledge: The Olympia School curriculum covers Vietnam's MOET program standards, as well as internationally-recognized language programs such as IELTS and TOEFL MIDAS Surveys on multiple intelligence set a foundation for personal development and consultation, which is designed to guide, nurture, and highlight each student's individual strengths Skills: At Olympia, we focus on active teaching and learning methods Our students are encouraged to think logically and critically, so that they can apply their knowledge in the classroom and in daily life Students are continuously encouraged to extend and develop essential life skills, such as leadership, project presentation, and public speaking Opportunity: Olympia offers dynamic short-term and long-term exchange programs to our students and faculty We have a network of partner schools in the United States, from acclaimed elementary schools to private universities To enhance the study abroad experiences of our students and their families, we ensure that each of our partner schools is fully equipped with modern facilities and a curriculum that meets the highest standards At Olympia we emphasize the importance of a healthy mind as well as body We offer our students diverse extracurricular programs, ranging from sports, music and arts, to student clubs We have a certified psychologist in the counselor's office to advise students and promote mental health and wellbeing Professional doctors are available on call in the student health center To promote community and individual health, we teach sexual health education, as well as personal care programs that help our students to develop both physically, mentally, and emotionally c Material facilities and equipment With the purpose of the school is creating the best conditions for students, Olympia was built on the campus with a total area of 10.000m2, at Trung Van New Urban Area, Hanoi Classroom Classrooms are well facilitated for educational purposes, and are 50m2/room Classrooms are equipped computers with ADSL connection, projector, screen, cassette machines The classrooms have air conditional , on a scientifically specification meet the requirements of , new teaching and learning methods such as presentations, seminars or team work Function room Various special function rooms such as: music room, art room, science lab, PE Sport facility room, language lab, computer lab, library… The nurse’s room The nurse’s room is also well-equipped with all needed facilities School nurses will be on duty all day during school hours to take care of students Computer room Computer room has ADSL and the students can learn directly through by Internet and each student use one computer Play ground The outdoor playground is 3000m2 large, designed with ample grass space, plant areas and an open-air theatre to guarantee optimal student development Laboratory Laboratory has enough all of modern equipment and tools which are used for some subjects such as: physic, chemistry, biology and technology Library School library is equipped enough English book, Chinese book and Vietnamese book and many interesting and useful book which serve effectly for studying van improve the knowledge of the student Moreover, library is equipped some computer in order to help the student can search data and information Bus System The bus system operates daily, with a home-pick up service for students as well as staff present on each bus II SITUATION OF APPLICATION IT IN THE THE SCHOOL i Application of Information Technology Today, the information technology is more and more develop at the business Olympia School is also one of business use information technology on management and teaching program at the school actively There are some applications of information technology at two campuses which are indicated as below: − The school installed a computer system for management jobs in other departments, and computer system for teaching in each class with the number is: Number of computers for management in the department: 80 pcs Number of computer is equipped in classrooms: 30 pcs Number of school computers in the IT room: 60 pcs − All computers in the school are connected to the Internet by optical cable ưhich is provided by VNPT, the speed is 40MB / s Besides, the whole computers in the department are connected to the internal network to convenient for the work − Website of the school with address is : http://www.theolympiaschools.edu.vn − Each staff has individual e-mail for working − The computers are installed the latest software applications with the application in accordance with expertise ii IT level of staff Although, Olympia is the one of the new private school was established in Hanoi, but from the first step into the position so far, the Olympia has always focused on the construction staff, teacher’s qualified professional that includes all levels of English and information technology With the selection of the input is 100% employee at the school must have a certificate on the office computer Accounting department, administrative personnel are trained on how to use the software for each job The IT department has 10 people who trained in charge of IT III ANALYSIS SWOT ABOUT APPLICATION OF IT Strength − The Olympia are equipped with the necessary equipment such as ADSL line, optical cable, every employee is equipped with a personal computer and integrated of software for the work of each department For example, accounting departmentexcept Microsoft application software, the the computer also be installed accounting software, antivirus software − The whole staffs that use computer have beel trained on how to use computer, some softwares for work Weekness − Olympia School is located in the Trung Van an VNPT is monopoly owner about providing ADSL in this area, the school can not choose another supplier, so speed is relatively slow and often fails − The software is currently used mostly unlicensed software or trial software (except for Accounting software and Attendance software) so the errors usually occur during use − Do not have student management software − Although employees have been trained in basic on IT but still not avoid the error and can not repair by one self − The application of IT and Electronic Commerce at the school are very limited The school has not applied the form of electronic contact book for each student and online marketing activities have not been strengthened − Opportunity − With the trend of the development about will be create many opportunities for applying technology in management activitie sand promote development of business at the school − Beside it, our school has young staff with ability to acquire and familiar with new technologies very quickly − Challenge − Information technology is developing so rapidly so this challenge with the school is to access to new technologies in time to be able to promote the business development and management of the system − The staff in the departments is not trained frequently on information technology − IV Much software for the management has not been used at the school IT APPLICATION OF COMPETITORS EXPERIENCE AND MORAL FROM THIS ENTERPRISE a Information Technology application of the competitors Currently the educational model has elements of international is more and more develope, particularly the number of private schools have foreign elements increase quicly in three years Search about training models, we can mention some competitors are: Hanoi Academy High School, Vietnamese-Australian high schools We can confirm that the strength of the Olympia is not the facilities that are teachers and teaching quality of the school Therefore, the IT systems of the competitors are investment and development than our school, as follows: − All of schools have been website which more development that Olympia Website of the schools are beautifully presented, modules are arranged suitably for following information − At the website of competiotrs have been integrated electronic library, electronic contact book The students, teachers, parents have own accounts to access and monitor − As well as Olympia, the competitors are using marketing online through social networking such as: Facebook to reach out to parents and students b Some experience and learned moral from the competitors After analyzing strengths, weaknesses, opportunities and challenges that schools will be face, and with the analysis of competitors, we can draw some lessons and experience as follows: − Internet is necessary tools which almost enterprises have needed to use This is an essential tool for businesses to access the outside and vice versa − In addition each school's website is the face of the school with outside Age of information technology, customers often use the Internet to find information to know in school, first task they will access the website to find out information before going to school find out − E-commerce is also more popular and help communication between schools and parents closely and convenient − Finally, human factors are extremely important issues to help businesses be able to access and promote development 10 V SOLUTION FOR APPLICATION OF IT AND STRATEGY i Solution application of information technology in education − Internet connection of Olympia is not stable, low speed so the school needs to invest in upgrading transmission lines to serve for the job − Upgrading the website system, the interface should be easy to see, the details, it is clear to viewers when access can find the necessary information − Application of e-commerce into schools to promote communication between school and parents, teachers and students − Enterprises should regularly train and upgrade the level of IT for staff of whole system − Frequently update of software related to the work and training for staff in schools ii Strategy of application IT and Ecommerce Development and application of IT help improve quality and efficiency of business management and concurrent also promote international integration in the future About the facilities − Information technology infrastructure system should be developed synchronously, modern and meet the needs of work, specific objectives that the school offers − Should be understand and orient the trend of the times so that build plans for application of information technology on business management with themost effective − By 2016, the school must develop an information technology system to meet the basic requirements, using modern software and convenient, easy to use for some purposes as: management, developing service, teaching process Number equipment and machinery should be provided sufficient for the number of 1,000 pupils and 400 for staff, teachers in the school 11 − By 2020 towards is the International school with the infrastructure of the most modern information technology in Vietnam in order to meet the number of 2000 students and 800 for staff and teachers About application of IT − By 2016, 100% of the staff, teachers use seework account during work 100% staffs in the school, teachers, and students use Facebook and other social networking sites as a communication tool − Completion of electronic library systems, electronic contact book for students, teachers and parents − To 2020, the scholl continues to improve and modernize the management and teaching at in the school About Human Resources − Recruitment more human resources to develop information technology for schools To 2020 number of officers are in charge of information technology at the school is 30-50 people have the university level in the professional field − Improving the level for staff, teachers by organizing regularly training courses about the use and application IT for each department VI No ACTION PLANNING AND SPECIFIC TARGET Detail Time Excutive unit Expense (VND) Planning for purchase and Stage 1: 6/2013 installation of additional Stage 2: 2/2017 new equipment for IT IT Department Inspection and maintenance of equipment for information technology, repair and replacement (if necessary) June of annual IT Department 20.000.000/year Upgrading the website Stage 1: 4/2013 system of two schools : Stage: 4/2015 change the interface, upgrading features for IT Department contact with the service supplier 15.000.000/stage 12 Stage1:320.000.000 Stage2:500.000.000 access Upgrading transmission schools Stage: 4/2018 line ADSL at and following Annual IT Department contact with the 10.000.000/stage supplier Annual The department proposed the IT department IT Department to 20.000.000/year conduct review and implementation Purchase the software applications for managing and teaching at the school Promote the online marketing through social networking sites, online newspapers; websites communities with visitor number are large Annual IT and Marketing 40.000.000/year Department Organization training courses for staff, teachers of the entire Hanoi VIP education system Annual IT Department VII 10.000.000/year CONCLUSION Current era is the era of information technology; information technology has penetrated into all activities of production, business everywhere in the world To integrate into the overall development trend of the region, we need focus more on information technology development and applications of information technology This is an important factor to promote the development our school, improve efficiency business management in the future 13 REFERENCE LIST “Management Information Systerm”, University of commerce Ha Huong, 2011, “Information Technology, the fulcrum for social and economic development”, http://www.fpt.edu.vn/story/cong-nghe-thong-tindiem-tua-cho-su-phat-trien-kinh-te-xa-hoi 2013,http://vi.wikipedia.org/wiki/Th%C6%B0%C6%A1ng_m%E1%BA%A1i_ %C4%91i%E1%BB%87n_t%E1%BB%AD http://vietsmall.vn/thuong-mai-dien-tu.php 14 ... in the school are connected to the Internet by optical cable ưhich is provided by VNPT, the speed is 40MB / s Besides, the whole computers in the department are connected to the internal network... every employee is equipped with a personal computer and integrated of software for the work of each department For example, accounting departmentexcept Microsoft application software, the the... the basic requirements, using modern software and convenient, easy to use for some purposes as: management, developing service, teaching process Number equipment and machinery should be provided