STRATEGIES OF INFORMATION TECHNOLOGY APPLICATIONS FOR JUDICIAL BRANCH PERIOD OF 2013 – 2015 I TARGETS, AN OVERVIEW Targets, In General - Applications of Information Technology (IT) in Judicial Branches of the Ministry of Justice and the Local Civil Enforcement Departments aim to increase the efficiency of the both management and direction of effective exchange pocesses of print documents, as well as electronic documents in the network environment - To provide legal information as well as online public administration services for both individuals and organizations to make the operation of the Judicial branches of transparency, economical bubgets, efficient and personal services and well organized operations - To boost the coordination between the Ministry of Justice with the other Governmental ministries, branches, local authorities, organizations and individuals in society through electronic information system applications Targets, In Particular a Appications of Information Technologies in Judicial Branches - Electronic Documents exchanging via network tools: Boosting of applications of electronic documents instead of print documents in the managements, directions as well as administrations; gradually apply to the electronic text-based referring documents and create network working environment; fully apply the techiniques Managemential softwares and Operating documents for Working and Management processes such as: electronic mails, softwares specialized to serve the professional services; using the Internet to exploit information for professional activities Targets to achieve 100% of officers and employees of each Units of Ministry, Agencies and Local civil judgment enforcement Departments, who can proficient use of electronic mail for professional works; As well as to achieve totally 100% of the Units in the Justice Ministry and the Civil judgment Enforcement Department to apply document management softwares and operate in a network working environment The percentages of document electronic exchange rate over the 90% achievements - Applications of Information technology in the direction, administration, administrative tasks: + To ensure that 100% of the total information of direction and administration of the Ministry of Justice are exchanged and posted to the E-portal of the Ministry of Justice via Ministry of Justice Portal Moreover, ensure that 100% total of the information, transactions between each Units of the Ministry and confirm that 90% of the total information and transactions between with the Local civil judgment enforcement departments is done in the network working environment + Strategies to 2015, most of the conferences of the Ministry of Justice with its local Units will be done via electronic multimedia conferences; + Ensure that 100% total personnel files of the civil servants in each Judicial branch, business documentary records, statistical reports, complaints and denunciations in each local civil judgment enforcement files, family and nationality documentary and file managements, such as: citizen files, judicial files, information about adoptions, foreign adoptions and other documentary fields via electronic data management b Applications of Information technology for individuals and organizations - Ensure that the majority of local civil services under the jurisdiction of the Ministry of Justice that offered at the 3rd level and published on Ministry of Justice Portal, an E-portal - Ensure that the portal of Ministry of Justice be full serviced information about laws, policies, regulations, administrative procedures, workflow, project investment, bidding and procurement, information activitiesof units under the provisions of Article 28 of the Vietnam Information Technology Law System Individuals and organizations have to enable to access information sources related to the operation quickly, easily The information provided on the Portal of the Ministry of Justice are to be updated daily as well as to accurate its completeness and accuracy of updated information - Create tools to receive complaints, suggestions and dialogue forums through online portal of Ministry as well as Judicial Branches To encourage both individuals and organizations could access any online services and electronic media facilitate transactions to exchange opinions with the local judicial authorities c Applications of Information technology in the platform field of infrastructure for E-government strategies - Coordinate with relevant IT units, as well as use IT purposed data of communication networks and connect the information systems of the Units, agencies and local civil judgment enforcement departments of the Ministry to ensure the Information safety and security to meet information exchange requirements within Units of the Ministry and between the Ministry and other Governmental Admisnistrative agencies - Develop and build the standards in the Judicial branches of information technology applications on the basic national information standards, to ensure that the designs, IT infractracture, seeking information exchanged between application fields in industrial developments and other Governement agencies to be uniform and systematic - Applying the digital signature authentication service authentication and digital nationality code that will be recorded in each document, which is transmitted over the network to easier refer and management national document system II SCOPES OF APPLYING IMPLEMENTATIONS Implementation for The Units of the Ministry of Justice, the Local Civil Enforcement Departments is planned Particularly, the Local Judicial Branches, it based the contents of this Applications of IT for Judicial Branches and the Application of information technology strategies for 2011-2015 with Provinces and Cities to build strategies of IT applications per each Unit suitably III CONTENTS & APPLICATION PROCESSES IT Infrastructures Upgrading and improving infrastructure to meet the implementations of IT applications in the Judicial Branches, as well as ensuring the information systems running and applying systematicaly and safely 1.1 IT Infrastructure Developing: - Supplying IT Equipments, and upgrading LAN Systems at the Headoffice of the Ministry of Justice, as well as ensuring that IT systems of LAN connections totally connected and highly speeded - Seeting up the wide network system for Justice Sector: confirming the connection from each linked unit that located outside the Headoffice of the Ministry of Justice; the Offices of Civil Judgment Enforcement Departments of their Data Centers, and gradually building network systems for Justice sector - Supplying systematically the Server equipment, security software, setting up networking model for the Civil Judgment Enforcement Departments, ensuring convenient to share resources, safety and security of information - Periods of implementation: period of 2011-2015 1.2 Upgrading and Developing the Data Center (DC) for Ministry of Justice: + Upgrading the IT security as well as information security: upgrading Security network system, supplement and replace the fully depreciated (servers, network devices, security devices, other supporting auxiliary equipments) + To ensure that information systems operating stably, and prevent effectively the attack from outside damaged IT system; + To control the circulated information that transferred on the network and accessed via the Internet from the inside and outside environment; + Monitoring the accessions from the clients to the servers and to the other machines in the Network; + Ensuring that the Units under the Ministry of Justice could be able to share information with a high level of IT security, as well as confirming IT loss prevention on transmission, indentifying objects sending and receiving information; + Enhancing high availability for information systems of both databases and applications and system services; - To coordinate with Government: coordinating between the National Cyber Security Centers and the Government Commission (under Vietnam Ministry of Home Affairs) in building, deploying electronic authentication system and digital signature system in the Ministry of Justice; Building and applying public integrated key infrastructure Moreover, closed coordination with the Ministry of Information and Communications and the Ministry of Public Security in ensuring the safety and security of information of system; - Promulgating procedures: Safety and security of information systems; backup storage, data security protection; + Data Centers (DC) Information systems, shared software applications (personnel management system, document management system and operating documents) are located in the Center for Data Integration Center under its managements and operations In addition to, the backup system is set up with highly availability of the Data Integration Center and under managed of Ministry of Justice Besides the saved information system Data Integration Center, Ministry of Justice builds an additional reserved backup case in case of a disaster of IT + Public service system (the system / application software allows the connection, Internet access from the outside to provide services to individuals, organizations): will be placed in the Data Center Data Center-DC provider of services, greatly reducing the cost of investment in infrastructure, equipment, management, human resources, operational and supporting incidents - Supplementing and upgrading the software system: Microsoft Windows Server 2008 from 32 bit to 64 bit, 64-bit Microsoft SQL Server 2008, Oracle Database 10g Standard Edition, Microsoft BizTalk Server Standard to meet the development requirements of information system of the Ministry of Justice - Investing Infrastructurers for Integrated Data Center: Integrated Data Center needs to be invested in facilities such as a room spaces and IT equipments, electrical systems, security system, etc that dedicated exclusively to ensure operations of Center - Periods of implementation: periods 2011-2015 1.3 Additional Investments for Units of Equipment and Local Civil Enforcement Departments Supplementing or replacing the equipments to ensure standards and volumes for equipments and facilities of agencies and officials, prescribed public servants Ensuring that each staff, civil servants and employees of the judicial branches are equipped with a 01 PC / person (according to the Judicial Scheme of Ensuring working equipment and facilities for agencies, units of the judicial branches of the period 2011 - 2015) - Periods of implementation: periods 2011-2015 1.4 Expanding and exploiting efficiently of electronic media network conference systems: Exploitating and applying efficiently use of electronic network media conference systems was equipped with multimedia Additional investments in expanded multimedia system for weekly conference from points of media bridges to and 10 points - Periods of implementation: periods 2011-2015 Applications of information technology in the Judicial Branches - Softwares of Office document managements and operating Managements: Upgrading and deploying softwares to the Department of Civil Enforcement - Periods of implementation: periods 2011-2015 - Softwares of Statistics sharing in the Justice sector: applying for statistical services of the State's criteria and according to the norms of the judicial branches - Periods of implementation: periods 2011-2015 - Softwares of recorded Civil Case Files: to implement the applications of information technology to support t professional profile civil judgment managemen in civil judgment enforcement agencies locally - Periods of implementation: periods 2011-2015 - Database of adopted children and adoptive parents: Supporting the management of Government for adoption - Periods of implementation: periods 2011-2015 - Information on civil status system: In order to improve the management of civil status, the report provides information and statistics: birth, marriage, death, to build database on civil status - Periods of implementation: periods 2011-2015 - The system of the civil judicial information: unified management from central to local levels for civil judicial works, grually apply and complete database of civil judicial records - Periods of implementation: periods 2011-2015 - Database of Commercial Arbitration: Forming databases of nationwide commercial arbitration - Periods of implementation: periods 2011-2015 - Developing overall information management system: To comply with the national program on the application of information technology in the operation of the agency for the period 2011 - 2015 and the guidance of the Ministry of Information and Communications - Periods of implementation: periods 2011-2015 - Software of HR management and judicial positions: software, electronic data form the basis for personnel records, civil servants and employees of the judiciary - Periods of implementation: 2011 Building software on the work of emulation and commendation: efficient service in the emulation and commendation in the Justice Sector - Periods of implementation: 2011 - Upgrading and completing softwares and databases of citizenship: In order to build the database nationality uniform, the uniform data management through the integration of data from the Department of Justice - Periods of implementation: periods of 2011-2012 - Building and operating of the database on Legal international cooperation and justice: for effective international cooperation in the field of law and justice - Periods of implementation: periods of 2011-2013 - Building and operating of the database on legal mutual assistance international cooperation: data form the basis for international cooperation on mutual legal assistance - Periods of implementation: periods of 2011-2013 - Software of complaint and denunciation Management about the civil judgment: to support the management of settlement of complaints and denunciations about the enforcement of civil judgments During the deployment process will work closely with the Government Inspectorate ò Vietnam and local authorities to take advantage of and ensure compatibility voiHe management information system of complaints and denunciations of the Government Inspectorate and the local - Periods of implementation: periods 2012-2015 - Database of Property Auction: Establish Database on auction properties across the country - Periods of implementation: periods 2012-2015 - Upgrading Software of organizational Management and legal assistance activities and build legal assistance databases: To strengthen the computerization of legal assistance, the uniform data management fromthe legal aid center serving the general industry statistics - Periods of implementation: periods 2012-2015 - Software of systematization of the text: to support the examination, review and systematization of legal documents, the first step to create the database related tothis work - Periods of implementation: periods 2013-2014 - Database of Notary Public: Aims to build and complete database of notary - Periods of implementation: periods 2013-2015 Applications of IT for Individuals and Organizations 3.1 Completing Ministry of Justice Portal Electronic IT portal for Ministry of Justice needs to be supplemented to meet the technology platform provides administrative services level 3, integrate information from the national database and other specialized supplementsthe information in the field of state management of the Ministry of Justice, to meet administrative services at a high level, providing the information to the Government Portal prescribed; shareinformation with other administrative agencies in a complete, accurate and timely; clue connected activities provide information on the function of the Ministry of Justice Upgrading information Websites the civil judgment enforcement in accordance with the functions, tasks and organizational structure of the General Department of Civil Judgment Enforcement Department of Justice, build and integrate the private information of the websites for civil Enforcement Departments 3.2 Periods of implementation: periods 2011 - 2015 Providing online public administration services at levels: Currently, in according to providing information on the activities of the Ministries and the relevant legal information, etc, all public services in the field of management by the Ministry of Justice has been deployed on the portal of the Ministry (2rd level) In 2011-2013, the Ministry of Justice is expected to increase the supply of public services to third level and pilot public private partnership model (study proposed mechanism, the legal framework, policies to ensure the rights of enterprises involved in the project; support enterprises to maintain and exploit the pilot group services) for the group of the following public services: 3.2.1 Registration of security transactions: Currently, the National Registration Department secured transactions ongoing project to build the material and technical basis for the national registration system transactions secured by loans from ADB In particular, the provision of registration services online transaction - Periods of implementation: periods 2011-2013 3.2.2 Judicial Assistances: Providing administrative services in the fields of lawyers, notaries and property auctions, including: + Appointment of notaries; + Level auction practice certificate; + Certification practice law; + Licensing established for foreign lawyers organizations in Vietnam; + Licensing foreign law practice;- Periods of implementation: periods 20122015 3.2.3 Judicial Assistances: including services, following: + Request for legal assistance + Get results of legal assistance + Sign up to participate in legal assistance + Sign up to participate as collaborators legal assistance - Periods of implementation: periods 2012-2015 3.3 Building Information Systems for unified legal documents from the central to the local committees Coordinating with Ministries, Judicial branches and localities to build centralized database to store all legal documents of our country from 1945 to present As well as building data entry environment and unified legal data from the Central to 10 the Local systems, the abilities to share information that provides fast, correct and timely of information on legal sector Which its documents of dissemination, implementation and law enforcement agencies, to meet the requirements of economic management, social management Assembly of agencies, organizations and individuals; while creating favorable conditions for the strata understanding of the law, to live and work in accordance with the Constitution and law - Periods of implementation: periods 2011 - 2015 HR for IT applications and Developments 4.1 IT Human Resources - To add the necessary HR for the Information Technology Department; consolidation, allocation of the payroll officer in charge of information technology for its units have deployed several applications of information technology, the Department of civil Enforcement (01 requirement); - To develop and implement HR training programs consistent with the needs, progress and results of the application of information technology in the activities of the Ministry of Justice; training a systematic way of computing the documents and information office for staff and public servants; - To plan of training HR in charge of information technology and encouraged to take the necessary staffing the officer in charge of information technology to the successful implementation of projects of information technology applications in performance of the Ministry; training and retraining of staff in information technology management, has mastered the professional activities of the judicial branch has knowledge of information technology and the ability to organize effective application of information technology activities of ministries The curriculum includes: + Training network administrators, system administrators + Training for officers in charge of security, safety, security and technical staff to ensure the system + Training project management, analysis and design of information systems under the framework program by the Ministry of Information and Communications 11 + Training, training in the skills necessary for the officer in charge of the information technology industry; managers and staff editor of news and articles for the unit's electronic information + To improve knowledge of the judicial branch for information technology professionals working in the units of the Ministry + Training for Organization of experience, and communication skills to raise awareness of the leaders of the unit; officials and employees in the industry.Periods of implementation: periods 2012-2015 4.2 Improving knowledge of information technology applications for IT Human Resources - Annually, plans of training and retraining for approximately 25 - 30% of official HR of the Ministry of Justice of the application of information technology skills and new technology achievements related tojudicial sector 100% of HR are trained to use and exploit the new apps in the application softwares Concentrating on Information technology training for the civil judgment enforcement of Human Resources and specially, leaders they must be certificated as the Jusdicial Department experts In addition, focusing on some of these following: - Increasing the amount of information technology applications in the judicial training institutions under the Ministry of Justice; - Recruitment of new staff to meet the benchmark of the skills of information technology applications; - To disseminate basic knowledge of information technology and communication, raising awareness about the application of information technology on the electronic information component of the electronic portal - Periods of implementation: periods 2013-2015 IV RECOMMENDATIONS Financial Recommendations 12 - Starting up with different domestic and foreign sources to develop the technological infrastructure, the implementation of priority projects focus on the application of information technology in the judicial branch; actively seeking ODA (official development assistance) and cooperation with foreign countries to carry out large projects, large-scale deployment - Investment contracts for hardwares, software, database and training tools - Annual plans from Ministry of Justice coordinate with the Ministry of Information and Communications, the Ministry of Planning and Investment, Ministry of Finance facility to allocate sufficient funds and investment business funding for technology application project information under this plans - Implementing Recommendations Standardizing business processes in the sectors of Government management activities Promulgating regulations to provide, exchange, collect information in the ministry Starting administrative reforms in line with the program and grually form as well as be available the electronic administration of the judicial branches; - Promoting the roles of the units in charge of information technology Information Technology Department to advise and assist the Minister of Justice unified management of information technology applications in the industry; clue implementation the application of information technology in the areas under its management; - The units of Ministry of Justice, agencies and local civil judgment enforcement departments should be coordinated closely with the Department of Information Technology to ensure consistently and high efficiency in the applications of information technology per units; - The Local Judicial Branches based on the contents of this plan and its application of information technology plan 2011-2015 per provincial / municipal supports to make the applying plans of IT developiments suitably Organizational Recommendations - To complete the applications of information technology at total system of Justice sector 13 - Increase understanding, awareness and responsibility of officials and public servants in ministries and agencies, local civil judgment about the role and utility of the application of IT beliefs Supporting Policy Recommendations - Need to have direct involvement and strict guidance of the leaders in the introduction of information technology applications in the activities of the Ministry The formulation, approval and implementation of projects of information technology applications need to match the contents of the plan general application of information technology and in accordance with practical needs, inheritance is the result of the project has developed prior to the product of the project appropriate and consistent with the goals of the proposed master plan Creating a unified information environment with the coordination bond between the different areas of activity in the judicial branch, between the central and local levels, between the judicial branch and other branches base for development cooperation information infrastructure, data preventions - To promulgate regulations or new regulations to add the PAR with mining applications and operating system information to the Ministry of Justice Develop rules and regulations in the use of specialized software; building policies and regulations to ensure the safety and security of information in the operation of state agencies; - To improve the policies and mechanisms to support the development and application of information technology to the Ministry of Justice: the implementation of standardized business processes; standard issue judicial information; issued regulations on the application of use and exploitation of the national database of legal and other specialized databases; promulgate specific regulations and standards on the use of information technology for civil and public servants ; - Develop mechanisms and preferential policies for the officer in charge of information technology industry Article Implementations 14 The Units of the Ministry and the Civil Enforcement Local Civil Enforcement Departments shall: - Requesting to computerize and update the datas for the applications of IT is deployed per each unit - Exploitatiing and creating the update information by the organization managements, specialized information systems used by the Ministry - Proposing electronic sample forms that are used to collect, aggregate information services of the Government managements by functions and tasks of the Units in the Ministry - Appointing staffs to participate in training courses using information technology - Coordinate with the Information Technology Department in the implementation of this plan and use the results of the project plan for the professional service Department of Information Technology ImplemetingDuties: - To assume the prime responsibility and coordinate with the relevant unit guide, inspect and supervise the implementation of this Plan; annual preliminary implementation and propose specific solutions to solve the problemsconstraints and obstacles in the implementation process, the leadership of the Ministry - To lead and coordinate with relevant agencies to develop projects for the tasks in the plan submitted to the Ministry for approval - To apply Construction and the Ministry issued the text promote application information technology dungcong in the judicial branch and the rules and regulations on the application of information technology management of the Ministry of Justice - To boost the organization, capacity building team in charge of information technology to meet the requirements of information technology applications - To study the suitability, compatibility and standards specified database, standard technology, electronic portals, information systems to ensure the smooth operation of the system on a national scale 15 - To organize, coordinate and guide the unit in the Ministry of Justice applied the results of this plan Department of Planning and Finance Implementing Duties Application on the basis of the Plan's annual information technology ministries, the Planning and Finance Department implement policies to mobilize domestic and foreign capital for the development and application of information technology; balanced, shall allocate the budget was balanced in the annual budget estimates for the project components in the Planning application information technology in the operation of the judicial branch for the period 2011 - 2015; guidance related units disbursement schedule vatuan by the provisions of the law Department of Organization and Personnel implementing Duties - Researching and recommend the proposal in the distribution of information technology HR - Develop mechanisms and preferential policies for the officer in charge of information technology industry Civil Enforcement Departments Implementing Duties - To coordinate with the Department of Information Technology dissemination, guidance Civil Enforcement local plan implementation - To assume the prime responsibility and coordinate with the relevant units to implement the assigned project and design the uniform electronic forms for Judgment Enforcement Agencies - To supervise and urge the Civil Enforcement local implementation plan Administrative Department of Justice implementing duties: In collaboration with the Department of Information Technology to develop and implement the assigned projects in the field of civil status, nationality and judicial fields Department of Judicial Assistance implementing duties: 16 In collaboration with the Department of Information Technology to build deployment projects assigned and implement online public administration services in the field of notaries, lawyers, property auction, commercial arbitration Article This Decision takes effect from the date of signing Article Chief of Office, Department of Information Technology, the heads of units of the Ministry, Department of Civil judgment of provinces and cities directly under the Central Government shall have to implement this Decision 17 INDEX 18 ... Infrastructurers for Integrated Data Center: Integrated Data Center needs to be invested in facilities such as a room spaces and IT equipments, electrical systems, security system, etc that dedicated exclusively... transferred on the network and accessed via the Internet from the inside and outside environment; + Monitoring the accessions from the clients to the servers and to the other machines in the Network;...Department to apply document management softwares and operate in a network working environment The percentages of document electronic exchange rate over the 90% achievements - Applications