Topic: PLANING: PROMOTIONS OF IT APPLICATIONS INTO HAIPHONG CITY EDUCATION & TRAINING DEPARTMENT, I INFORMATION TECHNOLOGY APPLICATIONS, REPORTED RESEARCHES Ordinations & Managements from Local Authorities: Annually, based on the guidance of the Ministry of Education and Training on the tasks of information technology applications, the Haiphong People ‘s Committee to direct their Education and Training Department under issued guidelines to perform the tasks the application of information technology industry Education and Training Hai Phong unit for management education (including the Department, the Department of Education and Training County, District, Town) and educational institutions (including pre-school, primary school, junior high, high school, vocational school attached, Science - Technology Center, Education & Training Centre) in the city on the application of information technology in educational management service of teaching and learning Hai Phong City People's Committee issued the Plan dated 19/9/2011- 111/KHUB Construction, improving the quality of teachers and education managers Hai Phong period 2011-2016 aims : Continue to develop and improve the quality of teachers and education managers Hai Phong towards standardization, quality assurance, in sufficient quantity, and the structure, enhance their political , quality, ethics, professional capacity to meet the increasing requirements of the education and training industry in the period of accelerated industrialization, modernization and international integration of city and country, with a focus on improving skills and capacity to use ICT for teachers and education managers However, mechanisms and policie management to promote the applications and developments are not completed and specific, powerful not encourage enough to the educational institutions for ICT investments Mechanisms, HR supporting policy, IT teachers in schools are not satisfactory to not attract both employees and teachers, IT excellent Human resources not be served participants into Education and Training Sectors Information Technology Infrastructures 2.1 Networking Systems: Haiphong Education and Training Department collaborates with the service providers in the area DIC connection broadband internet to all units in the industry At the Office, all staff computers, specialized agencies are members of the Internet connection via VLAN system with 200 networking nodes All Department of Education and Training in the districts and towns have their Internet connection to every computer to educational staffs and experts Disadvantages: Intranet system of education management units should be added to ensure the safety device information, system servers missing, not deploying wide area network At the base school intranet systems are not synchronized 2.2 IT for educational techinique developments and educational developments Currently, 100% of the officials in the Department has been equipped with computers connected to the internet, over 80% of managemental staffs of the Department is equipped computers to work The professional level schools (Technical Colleges) and High schools had equipped basically enough computers for school information in accordance with the Ministry of Education and Training requirements – at rate: 19 students / 01 computers The Continuing Education Center at the rate of 17 school students/01 computer Secondary school system with rate of 30students/01 computers Primary school at rate 47 students /01 computer Kindergarten system with 28% of schools have equited computers for management, teaching and learning Disadvantages: Computers for teachers to serve the professional services has not been enough attention The majority of teachers are computer equipment made by individuals - about 10% Secondary level to 40% of the missing computer lab for student information Level to 53% of primary schools lack the computer lab for student information Kindergaten schools education equipment applied rates at level 72% of cases not enough computers for management, teaching and learning Information Technology Applications 3.1 Computer Science and IT Training Currently, there have 29.5% primary schools, students learn self-selected Computer, according to Informatics Decision dated 10.30.2003 of 50/2003/QD-BGD of the Ministry of Education and Training; there estimated 62.2% secondary school students believe electives and vocational training under the guidance of information 8607/BGDDT-GDTrH on 16/8/2007 of the Ministry of Education and Training, there reported 100% high schools, Technical Colleges, computer has been programmed totally by the Ministry of education and Training Number of students in 3rd grades and above to learn information at a rate of 45.9% The Haiphong City People’s Committee ordinates for Haipong Department of Education & Traning to build E-learning materials online http://daotao.hanoi.edu.vn, a large number of teachers involved sharing of data mining, and construction contributed more lectures rich and attractive 65% of teachers lecture Hai Phong have built IT applications, softwares used to support teaching Haiphong Department of Education and Training (HDOET) oriented educational institution building initiative, investment in software training courses in basic and specialized subjects Disadvantges: funding for E – teaching software is very small Total expenses of E – teaching solfware ‘s investment per year for all schools is 8.6 billions The application of instructional software, specialized software is highly moved, need to be more in-depth, a often investing synchronous 3.2 Educational Technical Increasing and Management Techniques Upgrading Education and Training sector E – mailing System was built in 2003 and now has over 4,000 addresses for all officers and staff of the Offices, Departments of Education and Training and all educational institutions across the city General popular education systems and vocational education systems are already implemented using synchronization software by Haiphong Department of Education and Training: performance management of examining and entrancing admission and recruitment, providing timely information to be effective in the entrance exams and graduation; management software of learning outcomes and Secondary school’s students were trained to promote efficiency in administration, teaching and learning in the school; statistical software EMIS, PMIS statistical personnel, facilities management VMIS by the Ministry of Education and Training provided; financial management software is deployed to synchronize the units Currently, 86% of Secondary schools, 69% of Public High schools have used shared software to manage student and school performance, 100% of vocational education schools are professionaly used admision softwares of the Ministry of Education and Training, 12 / 41 schools have been equiped the management software students learning outcomes according to the "Regulation of professional vocational education system of government" issued together with the Decision of the Ministry 40/2007/TCCN on 28/6/2007 Education and Training Disadvantges: Database of all students are stored on computers distributedly on educational institutions, therefore, the educational management and educational statistics are not systematic and timely updated with low efficiency; the data reported has not been uniformed systematically; not connected to the electronic information technologic portal of One Steped Admistrative Agencies that serve the people and school in Admistrative and Informational Searches low effective 3.3 City Residents IT supports Haiphong Department of Education & Training portal http://haiphong.edu.vn built in 2000, posting 51/51 administrative procedures at level 1, time information, communicate from the Department directive documents to departments, units support data reporting for the whole industry a way to be effective, especially in the entrance exam, graduation, 17% of units have built schools and maintain their own electronic information placed on the website address of this sector Disadvantges: The layout of the website is not very convenient to read or search, as well as to be more difficult to collaborate when posting information or News The posted information introducing one way accessable gate does not ensure the information provided, based on the IT No.28 Regulations of Information & Communication Law system Management System of one door administrative of the department has not been finalized The above disadvantage appearances requiring websites Haiphong Department of Education and Training and Educational sectors need to upgrade immediately IT applications abilities Currently, 100% of educational experts and civil servants of Department of Education and Training, in which there have 75.6% managers and 80% of teachers in the total sector who actually certificated ability to exploit information on the Web, use email applications, office applications In particular, 11.3% of managers, 5.2% Haiphong educational teachers certificated skills of IT intermediate or upper ho can proficiently use of management supported softwares of teaching Annual average, there is estimated about 3,000 managers, teachers and employees of schools, 6,000 teachers from kindergatens to secondary school is upgraged the updated IT skills in teaching by the Department of Education and Training organized In addition, many schools self organized courses for administrative staffs, teachers, employees to upgrade IT application skills Disadvantges: Disadvantges from Educational experts of Haiphong Department of Education & Training They are not samely upgraded, strategic consults for Leaders of IT developing Strategies; the rate of teachers who applied IT for teaching is estimated at significantly low rates No payrolled regulation for employees working at IT lab equipment in each school, therefore, organization must arrange a private teacher or school worker devices to concurrently manage computer lab 2008 IT supported Expenses Since 2008, IT investing budget is limited Project "Applying information technologies on the all school grades in 2008-2009" has a total budget of 2.627 billions VND to improve infrastructure facilities for the Department of Education and Training in Hanoi and a schools under management of the Haiphong Department of Education and Training (Includes primary schools, five secondary schools, 10 high schools - in Hai Phong) II HAIPHONG EDUCATION & TRAINING DEPARTMENT, IT STRATEGIC APPLICATIONS, TILL 2015 Overviewd Targets IT Applications in Education and Training sector to: - Promote innovative methods of teaching and learning, innovation management practices, executive education system, improve the quality, efficiency education and training to meet the training requirements of human resources for the industrialization modernization of Hai Phong city and country - Innovative ways to provide information and services to the people Detailed Targets 2.1 Upgrading and Ensuring IT for whole city Educational Organizations - 100% of educational institutions have computers for ICT teachers in professional services Armed with the computer to each subject in the school unit; - Ensure 100% of kindergaden schools have computers, projectors versatile service management and innovation of teaching methods to be effective; - Ensure 100% of high schools, Educational Centers, continuation education centers, vocational schools, secondary school (preferably grade and 9) have the computer lab networked computing service training; - Estimated 100% of BoET are connected WAN with Hai Phong Education and Training sector, ensure stability, safety and security; - Estimated 100% of public staffs and officials of the education authorities equipped computer work; - 100% of the Department of Education and Training is to ensure internal IT infrastructure, technical conditions for online briefings with the Department of Education and Training; - Complete electronic data repository storage database mainly of education and training branch managers for state education 2.2 IT application into Teaching methods and Educational Developments - 100% education agencies, educational institutions use management software for data extraction from data electronics date centre of Educational Department - 30% of organizations briefings between management units in the form of education online; - 100% operating documents, plans, reports, announcements, invitations, documents sent through the network, public records management, employees digitized and centralized management of the network environment; - 100% of school students in 3rd grades or more graded of Hai Phong information learned in the program of the Ministry of Education and Training of Computer Training; - 100% educational organizations use e-learning shared materials softwares, database extraction from electronic data storage industry to support new methods of teaching and learning the subject for teachers in the levels of education; - 100% leading managers of bureaus, department and educational agancies are fostering knowledge of IT applications in directing operations and administration; - 100% staff, teachers from Kindergarten level upwards are fostering ICT skills, teaching basic software education and training sector 2.3 IT application serving Committee - Upgrade, improve electronic information portal of Hai Phong city DoET; -100% phòng GD&ĐT quận, huyện, thị xã có trang (hoặc cổng) thơng tin điện tử; 100% of the educational rooms and agencies of Haiphong city DoET with districts, towns system are equipped of electronic information applications - Ensure to provide public services at 3rd levels (Edit content recorded on the Diploma, supply a copy of a diploma, settle complaints and denunciations) and 100% of administrative procedures on the port level electronic information Hai Phong City DoET 2.4 IT Human Resource - Ensure 100% of educational organizations have contracted staffs or specialized IT; - Cán bộ, chuyên viên phụ trách CNTT quan quản lý giáo dục, viên chức sở giáo dục từ cấp Tiểu học trở lên có trình độ từ trung cấp CNTT tương đương trở lên; Thường xuyên đào tạo, bồi dưỡng để có đủ lực chuyên môn, đảm bảo hệ thống CNTT đơn vị hoạt động đủ tốt IT experts and IT officials must be required at professional certifications of from primary level upwards IT intermediate level or equivalent or higher; regularly trained, training for qualified professionals to ensure your IT systems operational units good enough SOLUTIONS & RECOMMENDATIONS 3.1 ComPuter Sciences & IT training - Fully implemented, seriously directed the leadership and guidance of the Government, the Ministry of Education and Training and the Ministry, the central branches - Develop policies synchronization of information technology applications in education and training from the city to the county, district, town, namely: Regulation on standards of knowledge and skills on IT applications with teachers and administrators of educational institutions; policy evaluation system for the operation of IT applications in the educational institutions in particular Hai Phong (the criteria for facilities, IT equipment in units and schools, skills criteria for ICT administrators, teachers, staff, standard assessment of IT applications units, schools, provision of the funding norms each school year for investment in facilities, equipment and organization of ICT activities in the unit, school) - There preferential policies to attract public servants in charge of IT qualified, high caliber, timely rewarded initiatives, application experience in the information technology officials education and training , prompted criticism of officials lacking positive according to IT applications 3.2 Upgrading IT Infrastructures & Technology into Education & Training Sectors - Based on the modules, the technical standards of the city, the unit management education initiative to build complete systems engineering internal IT network including LAN, WAN connections with industry, machine home, networked computers, safety equipment, security information - Deploying WAN from the Department to the District Educational Offices, from districts to local bases connected to the educational ỏganizations - Develop electronic database of Education and Training Sector Hai Phong, storing databases of major industries - Arrange computers at lab rooms to ensure technical standards, facilitate maintenance, maintenance and asset protection 3.3 Phát triển hệ thống thông tin sở liệu chủ yếu - Xây dựng trang thông tin điện tử ngành GD&ĐT cập nhật kịp thời đạo, điều hành Lãnh đạo Sở đảm bảo cung cấp thông tin theo điều 28 Luật CNTT Completing site of the electronic information portal of Haiphong city DoET promptly, always updating information under directions and administrations of the department's leadership and ensure the information provided by article 28 regulation of Information and Communication Law system - Arrange the database: Students in grade school, civil servants, employees, facilities, equipment, Emulation, commendation Scientific Research – Creative experiences 3.4 Educational Centers, Upgrading IT applications - Improving solfwares for each educational system during Haiphong City DoET, from Kindergaten school, Popular Schooling systems, Vacational educational systems, Unviversity, ect - Deploying software management education and education statistics in the uniform educational institutions and inter-data levels - Improving andcompleting the upgrading strategies of the specialized software applications such as e-learning materials management, school library management, competition management, scientific research - Experience Initiative - Developing and implementing a shared softwares for teaching basic subjects at all levels: kindergarten system (9 software), Primary schools (10 softwares), Secondary schools (9 softwares), high schools(9 software ), etc - Organize and guide activities encourage teachers, faculty lectures designed electronic e-learning, organizing online courses creates learning method to select the school - Coordinate with the Department of Information and Communications deployment using document management software and professional operations of the Department of Education and Training 3.5 Upgrading abilities and skills for Educational Human Resources: Improving Education and Training Achievements and Quality of IT applications, each employees must focus on some key following issues: - Accessing the training stardard cources improve IT applications in management and administration, to raise awareness about electronic organs, electronic government officials and work force - Bachelor standardized training for 200 teachers IT computerization of primary school, junior high, high school - Work closely with the IT Department (Ministry of Education and Training), Department of Information and Communications, the field of IT training to organizations fostering ICT skills in management, teaching management staffs, teachers and educational staffs - Each education management agency arranged at least one public officer or tasks assigned to IT; Each institution has one officer, IT technical staff management and maintenance of IT infrastructure unit - Ensure specific salary supports for IT employees allowances vy 111/2009/UBND 19/10/2009 Decision of Hai Phong City People's Committee for IT Human Resources 3.6 IT and Information Networks - Strengthen information dissemination to raise awareness in all levels and departments, officials and public servants Sector Education and Training on the importance and the need to accelerate the application of IT in education and training; - Organize study tour units typical of IT applications at home and abroad, organizing conferences and seminars on ICT in schools; - Develop and apply the typical IT achievement 3.7 Finance: - Annually, the priority for city budget implementation plan for ICT Sector Education and Training Hai Phong , period 2012-2015; - Encourage and facilitate organizations, businesses, individuals and foreign investors for the development of IT applications in industry and education and training INPLEMENTING PLANED BUDGETS In generally, the planed buget for implementing: 354.160.000.000 VND, from several following sources: - Local Governal Budget for Education and Training: 321.910.000.000 VND In which Haiphong public budget:185.350.000.000 VND; Local budgets (districs, wards, etc): 144.560.000.000 đồng - Fees from Social Educational Funds: l24.250.000.000 VND (These budget will be divided into spices, issued next part IV, in this report) IMPLEMENTING PROCESSES 5.1 2013 period - Continuous to equip with computers, projectors for 50% of preschool (4 of each school computer, multifunction multi muatual projector) located in difficulties and limitations of IT infrastructure such as: Bao Vinh, Kien Sweden, Do Son, Cat Ba, Thuy Nguyen, Tien Lang, An Lao, Duong Kinh - Continuous to equip the practice lap rooms with 01 computers, 01 projectors (for information on training programs of the Ministry of Education and Training to students in grades and up) for 50% of primary schools located in the area difficulties and limitations of IT infrastructure such as: Bao Vinh, Kien Thuy, Do Son, Cat Ba, Thuy Nguyen, Tien Lang, An Lao, Duong Kinh 10 - 30% of Secondary schools, 50% of high schools, 100% continuation educational center; Science & Technology Centers are equipped with additional computers, projectors for teaching and learning - Continuous to manage and evaluate the effectiveness of the system of information management software education Primary schools, secondary schools in the County / District: Ngo Quyen, Le Chan, Hai An, Hong Bang, Kinh Duong, Kien An - Continuous to expand theemplemtations, evaluate the effectiveness of the system of information management in educational softwares in 100 high schools - Building a database emulation, innovation experience - scientific research - Building electronic portal in Education and Training Managemental Software that enable one door administrative system records from each Departments and Rooms provided administrative services at 3rd levels - Evaluation of the effectiveness preliminary implementation plan to promote ICT education and training sector 5.2 2014 period - Implement database sector for students, completed database for scientific researches - Applied computers, projector for 20% of Kindergaten (each of the computers, and projector) for the difficult and limit IT infrastructure locations, such as: Bao Vinh, Kien Thuy , Do Son, Cat three, Thuy Nguyen, Tien Lang, An Lao, Duong Kinh - Equipped with 01 computers for lab room, 01 projectors (for teaching informatics, according the program of the Ministry of Education and Training to students in 3rd grades and upper grades) for 20% of primary schools in the area are also difficulties and limitations of IT infrastructure such as: Bao Vinh, Kien Thuy, Do Son, Cat Ba, Thuy Nguyen, Tien Lang, An Lao, Duong Kinh - Ensiure 60% of secondary schools, 100% of high schools, vocational schools are 100% supplements equipped with computers, projectors for teaching and learning 11 - Equiping for secondary teaching softwares, secondary, continuation education centers, specialized educational software for vocational level - Continue to implement management software high school students, and general technical centers, continuation education centers - Ensure 80% of administrative staffs, teachers, employees in the sector are fostering ICT skills in management and teaching professionally - Provide administrative services reach 03 degree 5.3 2015period - 100% of secondary schools are equipped with additional computers, projectors for teaching and learning - Completion of the database infrastructure, equipment and educational institutions - Complete information systems education management and education statistics across the wide area network of Education and Training sector - Perform electronic lecture system e-learning, online courses Enough staff payroll, IT officer level information from Intermediate to all units and schools Construction is complete library system of the e-learning materials / Department of Education and Training and information posted on the electronic materials industry - 90% of administrators, teachers, employees in the sector are fostering ICT skills in management, teaching and professional - Summary report effectively implement plans to promote ICT Education and Training sector IMPLEMENTATIONS 6.1 Haiphong Education & Training Department Being responsible part for the implementation of a comprehensive plan, lead and coordinate with the other departments and agencies and People's Committees of districts and towns in the organization to implement the content of the plan, following: 12 - To open and coordinate with other departments, branches and People's Committees at all levels a good job of promoting dissemination of ICT in Education and Training sector - To recommend the proposals to the City People's Committee on the implementation of the investment categories of plan - Proactively advise and recommend to the City People's Committee to issue mechanisms and policies to attract, support and encourage the application of ICT in Education and Training sector - Implementing state management of IT applications in the Education and Training Sector (Inspection, testing, monitoring, evaluation ), aggregate results every months with the MPC report and the Ministry of Education and Training - Lead and coordinate the Department of Finance estimate cost specified in each period, each year according to the schedule in Section IV of this plan, the MPC report - To plan and coordinate with other departments, and the construction industry promulgated standards system application and development in the field of environmental education in particular Hanoi (Standard for facilities, IT equipment , prepared for computerized management, IT skill standards for administrators, teachers, staff, standardized assessment of IT applications in the school unit ) To plan and coordinate with other departments, branches and People's Committees at all levels shall direct the unit, school of Education and Training sector perform specific contents of the plan - To guide professional IT services for units, schools in the implementation of the plan and the plan items 6.2 Haiphong Infromation & Communication Department - Coordinate with the Department of Education and Training, advising recommend to the People‘s Committee of Haiphong City to help institutions implement the plan items 13 - Coordinate with the Education and Training sector development and promulgation of standards systems, evaluation, technical consulting and investment item for the operation of ICT Education and Training sector - Enhanced reporting, writing propaganda promoting the integration of ICT in education and training sector; mobilize people of walks of life to invest resources for the application and development of sector Education and Training 6.3 Haiphong Promotion and Investment Department Make strategies to be responsible for advising the annual capital plan to ensure implementation of the plan application of Information Technology in Education and Training sector to coordinate with the Department of Education and Training, Information and Communications, and Haiphong Promotion and Investment Department in urging the deployment of information technology projects 6.4 Haiphong Financial Department -Annually, balance layout budget of implementation of the Plan, the People’s Committee reports for approval -Coordinate with the Department of Education and Training and other departments and agencies, the Haiphong City Financial Department issued the financial investment mechanisms for the application and development of the units, schools planned this and related items are approved 6.5 Haiphong Department of Home Affairs Coordinate with the Department of Education and Training, Department of Finance, Department of Information and Communications, Haiphong Department of Home Affairs to build a specific mechanism of manpower for manning the city enough information for teachers Primary School, Middle junior (to universal computerization) and IT officers in the units, schools At the same time, planning, follow-up training, IT training for officers and employees of Education and Training Department 6.6 The People’s Committee 14 -Implementing IT systems from Department of Education and Training to Schools under the direction, supervisions and guidances of the Haiphong city Department of Education and Training; -Directly ordinate each organizations to raise awareness of ICT in Education and Training in the regions -Directly ordinate organizations, units, schools and the Department of Education and Training, Financial Planning and the specialized Departments of the district to implement the plan -Balanced budget allocation districts to implement decentralized planning and focused investment funds for the pre-school level, primary and secondary -Promote socialization activities of ICT in Education and Training in the area 6.7 Local Schools and Educational Systems Directly implementing the specific implementation of the planing contents under the directions and guidances of the Department of Education and Training , as well as the People ‘s Committee of districts and towns, to ensure the quality and efficiency of the educational and training organizations 15 INDEX I IT APPLICATIONS, REPORTED RESEARCHES 1 Ordination and Managements from Local Authorities: IT Infrastructures .1 2.1 Networking Systems: 2.2 IT for educational techinique developments and educational developments: .2 IT applications 3.1.Comuter Sciences & IT training: 3.2 Educational Technical Increasing and Management Techniques Upgrading .3 3.3 City Residents IT supports: 4 IT applications abilities 2008 IT supported Expenses: II HAIPHONG EDUCATION & TRAINING DEPARTMENT, IT STRATEGIC APPLICATIONS, TILL 2015 .5 Overviewed Targets Detailed Targets 2.1 Upgrading and Ensuring IT for whole city Educational Organizations: 2.2 IT application into Teaching methods and Educational Developments 2.3 IT application serving Committee 2.4 IT Human Resources SOLUTIONS & RECOMMENDATIONS 3.1 Upgrading IT developing supported policies 3.2 Upgrading IT Infrastructures & Technology into Education & Training Sectors 3.3.Developing key Data Centers and IT Centers 3.4 Educational Centers, Upgrading IT applications 3.5.Upgrading abilities and skills for Educational Human Resources: .9 3.6 IT and Information Networks 10 3.7.Finance: 10 INPLEMENTING PLANED BUDGETS 10 IMPLEMENTING PROCESSES 11 5.1 2013 period: 11 5.2 2014 period: 12 16 5.3 2015period: .13 IMPLEMENTATIONS 13 6.1.Haiphong Education & Training Department .13 6.2 Haiphong Infromation & Communication Department 14 6.3 Haiphong Promotion and Investment Department .15 6.4 Haiphong Financial Department 15 6.5 Haiphong Department of Home Affairs 15 6.6.The People’s Committees .15 6.7 Local Schools and Educational Systems .16 INDEX 17 17 ... techinique developments and educational developments Currently, 100% of the officials in the Department has been equipped with computers connected to the internet, over 80% of managemental staffs... Arrange the database: Students in grade school, civil servants, employees, facilities, equipment, Emulation, commendation Scientific Research – Creative experiences 3.4 Educational Centers, Upgrading... such as e- learning materials management, school library management, competition management, scientific research - Experience Initiative - Developing and implementing a shared softwares for teaching