University of Transport Technology3M Impact Team Collaboration to Develop a Comprehensive Lab Management and Process Improvement Plan for University Labs Prepared by: The 3M Impact UTT Team Michael Cubillas Jennifer Hamilton Hao Ju Chris Krohe Table of Contents Introduction 3 Overview of Lab Management Structure 1.1 The foundation of lab management 1.2 The pillars of Lab Management Lab Best Practices 2.1 Information and Documentation 2.2 Organization 2.3 EHS 2.4 Facility 2.5 Equipment Opportunities for Civil Engineering Department Labs 11 3.1 Environmental Technology 11 3.2 Construction Testing 21 3.3 Construction Surveying 24 Page Introduction On October 2, 2017 the University of Transport Technology and 3M Impact team members began the collaborative effort to strengthen and enhance the Lab Management structure for the laboratories at UTT The following report is a narrative to accompany the presentation provided by 3M Team to UTT faculty on October 11, 2017 Overview of Lab Management Structure Lab Management at 3M has been evolving, growing, and adapting as the company has grown and changed since it began 115 years ago From the beginning, the 3M laboratories that create new products, develop solutions to solve problems, and generate data have continually become safer, stronger, and more robust The overall approach to Lab Management at 3M is continuously reviewed, updated and improved The methods that 3M uses for its Lab Management system are not unique to 3M In fact, the 3M Lab Management system shares many common features with other leading organizations such as the World Health Organization (WHO), Occupational Health and Safety Administration (OSHA), and ISO The US has many standards that are set by scientific communities just as in Vietnam The shared responsibility for quality lab management belongs to all of us – from faculty at UTT to the organizations responsible for setting local and international standards like ASTM and the Standards, Metrology and Quality of Viet Nam (STAMEQ) There is no one best way to ensure lab quality standards but all lab quality systems share a few similar features – which we refer to as the “foundation” and “pillars” of lab management 1.1 The foundation of lab management 1.1.1 Leadership Commitment The strength of the lab management structure begins with the foundation UTT is a strong and growing University that will continue to shape the future of Vietnam by developing the future leaders of Transport Technology The strength of the labs at UTT is built on the commitment of the leaders of the school board, the faculty, staff and students The success of the lab management structure at 3M is the responsibility of all employees from the most senior leaders to the newest employees The leaders provide the necessary support The ability for 3M to create new products, develop research platforms and strengthen its growth is due to the quality of the laboratories Like 3M, UTT has immense potential to influence research and development and create solutions to problems Laboratories are the heart of innovation in any research institution Page 1.1.2 Inspection and Review Another essential piece of the foundation of lab management is the continuous review of labs, equipment, safety, procedures, and qualifications of the staff Whenever a problem is identified steps are taken to resolve the issue Each lab manager has a key role in evaluating how well the lab is functioning, identifying what is working well and what needs to be improved The process of committing to a regular schedule of inspection and reviewing the findings is essential to a system of continuous improvement 1.1.3 Continuous Improvement Developing and maintaining a lab management system is not a one-time event It is an on-going process that is continually reviewed, modified, and improved as knowledge is gained, technologies advance, and when methods and equipment are updated When 3M began 115 years ago it did not have the size and strength that it does now The continuous improvement foundation increases the efficiency and growth of the company Creating plans and processes to enhance the labs at UTT will naturally increase the quality of the research and the reliability of the data The three keys to a solid foundation for lab quality management are Leadership Commitment, Inspection and Review, and Continuous Improvement 1.2 The pillars of Lab Management There are many elements to Lab Management but not all the elements are necessary depending on the type of laboratories to be managed For example, laboratories for medical diagnosis require additional safety consideration that may not be relevant for other labs The following five elements – or pillars – are essential to any Lab Quality Management system 1.2.1 Information Management The first pillar is Information Management and it describes the process by which information is shared among employees, evaluated, and stored It includes everyday items like meeting minutes to the standard operating procedures used to ensure consistency and reliability of methods, practices, and outcomes It can also refer to data that is generated by research and testing and how data is handled, analyzed, and stored Information management can be paper or electronic format Quality management of documents and information allows for easy access to approved materials so that all users follow the same procedures 1.2.2 Organization The second pillar is the human resources of the organization It establishes a visual representation of the operational structure and identifies the responsible departments and individuals The organization is comprised of qualified leaders, managers, and staff who have unique and shared responsibilities For example, all members of the organization share responsibility for quality and safety The Page organization operates and collaborates across departments and functions which is expressed through the organization chart as well as documents and procedures The many talented faculty can play a significant role in the continued growth and development of UTT’s quality management system The rate of growth at UTT demonstrates that lab quality standards are essential for continued success The lab quality management system used by 3M is not the only available system 3M is a company built on innovation on solid scientific foundation This is a characteristic that is embodied by all levels of 3M’s leadership A company founded on science is dependent upon the strength of its labs UTT is on a rapid path of accelerated growth The next graduating class will continue to represent the University long after it has left the campus The key to the entire organization and at the heart of the lab quality system is the commitment of the leaders to lab safety and quality 1.2.3 EHS (Environment, Health, and Safety) The environment, health, and safety is the center pillar in the lab quality system Establishing a safety officer or team to regularly review practices, collect findings, and recommend safety procedures, is a critical piece of maintaining high quality labs The role of safety officer is one that may be shared across all laboratories by rotating the owner of the role on a monthly or quarterly basis The environment of the labs includes the recommended safety equipment and room considerations for temperature and humidity (depending on the equipment) The environment also refers to keeping the room conditions appropriate for the chemicals that are used in a lab Environmental considerations also include the impact of the laboratory on the outside environment, so using filters and ensuring recommended air exchanges is important for both the interior and exterior of the lab The health of the employees is essential to the quality of the laboratories Using proper personal protective equipment or PPE is required in the laboratories at 3M The most common PPE are gloves, safety glasses, and safety shoes Keeping every lab user safe and protected is the responsibility of all employees who work in or support the labs A culture of “safety first” is fundamental to successful lab management Safety cannot exist without the commitment of every individual It begins with a commitment from leaders to express the value of safety and what it contributes to the greater good of the whole society A quality lab management system is never-ending With each evaluation and review there is an opportunity to observe and report on what is working very well and what is not working so that quality continuously improves 1.2.4 Facility The facility refers to the physical structure that houses each lab The condition of the facility can enhance or detract from the lab quality Inspections for adequate load and weight considerations, condition of the labs, and regular maintenance are an integral piece of lab management The purpose of the facility Page may be singular or it may have many functions such as containing working laboratories, offices and classrooms 1.2.5 Equipment The heart of any laboratory is the equipment that is used to measure, evaluate, test, and validate a variety of materials, methods, and procedures Laboratory equipment is an important asset that requires careful management from the acquisition and installation through usage and maintenance to decommissioning and disposal Careful procedures to support routine maintenance and calibration needs of laboratory equipment adds to the reliability of the data and findings measured by the equipment Lab Best Practices The 3M Impact team recommends the University of Transport Technology to adapt and implement best practices in lab management, as the first step, to achieve the university visionary goal of being nationally recognized in 2020 and meeting international university standards by 2030 In definition, the best practices are sets of procedures, techniques and/or methodologies that, through experience and research, has proven to reliably lead to a desired result that is superior to that achieved with other means The best practices proposed and outlined below per each of the LMS pillars would help the university to streamline and optimize the use of labs and equipment, and should be considered to implement 2.1 Information and Documentation 2.1.1 Quality Manual It is recommended to create a lab Quality Manual to share and align the University of Transport Technology’s mission, vision, objectives, scope and policy across its faculties and departments The Quality Manual is the level of the LMS documentations and guidance of all other documents It contains the policy on management supports as well as commitments from everyone involved in the LMS The Quality Manual further defines each of the LMS pillars, detailing the requirements to attain optimal lab management and equipment use A Quality Manual template created by World Health Organization is available for reference here: http://www.who.int/ihr/training/laboratory_quality/quality_manual/en/ Quality Manual: Documentation: Page Documentation is about establishing written procedures and standards to instruct how things are done and what needs to be done This is where the procedures, guidelines and checklists fall The other one is about what was done or what has been done This is where the minutes of meeting and incident/accident reporting fall It is important and recommended to establish a formal procedure in notifying, investigating to determine the root cause, and drawing up preventive actions to prevent recurrence 2.1.2 Training Programs and Records Training is a critical LMS component, and it is recommended to continue to strengthen university-wide training programs as well as lab-specific trainings, and maintain training records 2.1.3 Equipment Maintenance Process It is recommended to establish a formal review and response timeline for lab equipment repair and maintenance requests For example, all requests are expected to receive a decision within 90 days of submission This procedure will standardize the process and ensure equipment needs are considered timely 2.1.3 Whiteboard Communication Lab whiteboards are encouraged to use for clear communications within and between labs on schedule, safety, equipment status, etc 2.1.4 Meetings The Construction Testing Department uses weekly meetings of all 12 labs to promote awareness and frequent communications of issues among lab personnel The weekly meetings are suggested to be used by other departments and labs Page 2.2    2.3 Organization A clear and complete lab organization chart is important to understand all LMS personnel roles and responsibilities; it is recommended to establish one focusing on lab structures Recommend creating a Lab Safety Officer role This role could be rotational Emphasize and promote the university wide safety-first culture All faculty, staff, and students share common safety mindset and standards EHS 2.3.1 Personal Protective Equipment (PPE) Appropriate PPE should be used for lab tests and associated activities The tear away lanyard is recommended to protect when the name ID gets in between moving objects Closed-toe shoes and safety classes are encouraged to use all the time Lab coats and distinct types of gloves should be available for different scenarios 2.3.2 Lab First-aid Kit It is a best practice to have one accessible first aid kit for each of the lab, the first-aid kit should be regularly inspected 2.3.3 Awareness of Electrical Hazards The following practices are recommended for various electrical hazards observed:     Proper grounding of the equipment Cover cord on the ground to avoid trip hazard Limit one extension cord per power outlet Eliminate dangling or exposed wire 2.3.4 Maintain Clean and Orderly Working Environment The 5S model shown below is a useful tool to maintain lab hygiene Page In addition, it is important to clear the floor of any obstruction that would cause someone to trip and fall This also applies to things that are protruding under the table, cabinets, and the like In case the obstruction cannot be removed, a warning sign needs to be provided for others to be aware All lab should have fire extinguishers available and routinely inspected with records attached Clear assess to hose reel is required Routine Inspection and Clear Access to and Hose Reel Appropriate types of fire extinguishers are to be accessible for each lab A secondary container is required which transferring and using chemicals to contain accidental spills It is recommended to maximize the use of visual signs to promote safety behaviors These visual signs could indicate specific lab hazards include heat, hearing, mechanical, laser, radioactive, etc These signs should be placed to enforce policies such as “No Smoking” and “No Food or Drink in Lab” 2.4 Facility Recommended best practices on facility management are:    Ensure sufficient space for each of the equipment as well as around the person working in the laboratory Equipment and storage cabinets shall be in an accessible and must be easy to retrieve It is recommended for the university to consider providing separate dedicated space for equipment that are in use as well as those that are in storage Page 2.5 Equipment 2.5.1 Equipment Life Cycle Management It is the best practice of using life cycle management methodology for all lab equipment The methodology is illustrated in the graph below The equipment life management guides and manages equipment use from acquisition, installation, calibration, operation, maintenance, and disposal     At equipment selection and acquisition phase: o These things should be considered: equipment needs/characteristics, facility requirements and space requirements, equipment cost, ease of use, language, warranty (software keychain), and safety o These things should be requested from the vendor: equipment and wiring diagrams, software information, parts list, operator manual, installation by manufacturer, and trial period At equipment installation phase: o Assign equipment owner (primary and backup) o Confirm vendor’s responsibility (in writing) o When possible, have vendor install and set up with training for all operators o At installation, verify package contents o Copy Software, if part of system o Create standard operating procedures and work instructions o DO NOT attempt to use prior to proper installation o Update inventory record with equipment information At equipment calibration & performance evaluation phase: o Calibration: perform initial calibration after installation using calibrators or standards; follow manufacturer’s instructions; determine frequency of routine calibrations o Performance evaluation: test known samples and analyze data for repeatability & reproducibility At equipment maintenance phase: o Routine clean; adjust, replace equipment parts Page 10 example is provided below The kit can be purchased at many online sites and/or local stores A link is provided for information only: https://www.fishersci.com/shop/products/fisherbrand-spill-clean-upkit/18061a#?keyword=chemical+spill+kit  Acids and bases should not be stored next to each other It is recommended to use simplified visual dots for quick visual identification Examples are shown below and can be purchased at: https://www.amazon.com/AveryRemovable-Coding-Labels-Inches/dp/B000BMBU9C/ref=sr_1_10? ie=UTF8&qid=1507775656&sr=8-10&keywords=dot+labels Such labels should be available at stores providing office supplies  It is recommended to store at shelf lower levels when possible to prevent spills and minimize impacts Chemical bottles and containers should be stored straight up, not on its side Chemical sample labeling should be standardized to include chemical name, date of use, and owner Examples of chemical sample levels meeting international standards are shown below and are recommended to use They can be purchased online and/or local stores A link is provided for information only: https://www.fishersci.com/shop/products/brady-bbp-pre-printed-right-toknow-chemical-labels-6/19211270#?keyword=chemical+labels  Page 18  There is a major safety concern regarding to compressed air cylinders used at the lab Actions should be taken immediately to ensure safe use of these cylinders in the following areas: o The oxygen and acetylene compressed air cylinders should be separated It is advised to consult the cylinder supplier for recommendations OSHA 1926.350(a)(10) requires oxygen cylinders in storage shall be separated from fuel-gas cylinders or combustible materials (especially oil or grease), a minimum distance of 20 feet (6.1 m) or by a noncombustible barrier at least feet (1.5 m) high having a fire-resistance rating of at least one-half hour Please refer to http://www.usasafety.com/regulations.php; Gas Cylinder Safety Regulations and Guidelines o Compressed air cylinder could pose significant chemical hazards when it leaks Leak tests (e.g., bubble test with soapy water) should be performed after initial gauge installation Proper pressure gauges should be selected and used for the contents The lab room should always maintain good ventilation It is recommended to use visual labels for air transfer lines o Compressed air cylinders should be purchased from only certified suppliers o The cylinders should be secured ALL the times to prevent tipping and falling, which could cause explosion resulting significant physical damage to people and facility All the cylinders are not secured and should be! Wall or table secure units are available online and at local stores Examples are shown below These secure units should be installed as soon as possible These units can be purchased at: https://www.fishersci.com/shop/products/fisherbrand-gas-cylindersupport/10595q#?keyword=gas+cylinder+secure; https://www.fishersci.com/shop/products/troemner-talboys-labjaws-gascylinder-wall-bracket-4/p-4394853#?keyword=gas+cylinder+secure ` Page 19 o The compressed gas cylinders should be transferred with carts having security chains The security caps should be placed when the cylinders are not in use 3.1.4 Environmental Technology Lab Facility Management Lab facility Management concerns space, layout, room and building maintenance, utilities, and wastes It is clearly noticed that the lab does not have enough space to reside all its fifty equipment Implementing the best practice of not using lab space for equipment storage is more important for this lab The Faculty of Civil Engineering and the University could help the lab and assign space dedicated for storage of all lab instruments that have been out of service and not used for a long time, which would free up some space for the lab There is no clear definition of areas for sample storage, testing, and disposal, and allocating dedicated space with proper visual labeling for each of these activities should be considered All major utility switches including the room circuit breaker should have clear and ease access It is recommended that the lab personnel should meet and review the room layout and equipment rearrangement and develop some creating solutions to establish unobstructed access to the circuit breaker handle It is recommended to establish periodical lab inspections and checks for building leaks and damages with the university facility maintenance team Actions that should be considered are to seal doors and windows with rubber gaskets or other options and to seal wall holes that connect room with outside with caps These actions will be helpful to maintain the lab at desired room and humidity conditions and could significantly lower lab utility spending, a financial benefit to the university There are also some opportunities to improve lab waste management, which are:   Air waste Fume hood exhausted air should be treated and filtered prior to its release to outside Using appropriate air filters to take out all toxic substances should be considered The lab fume hood is expected to have periodic maintenance and its air flowrate should be checked to verify its proper functioning Chemical waste It is important to establish safe chemical waste disposal practices, which include a minimum disposal pick-up frequency in additional to timely pick-up when the chemical waste disposal drum is full The United States Occupational Safety and Health Administration (OSHA) recommended chemical solid and liquid waste disposal containers are shown below, and they can be purchased online at Fisher Scientific and/or local stores A linked is provided for information only Hazardous liquid waste disposal container: https://www.fishersci.com/shop/products/justrite-nonmetallic-liquid-disposalsafety-cans-5/p-28069#?keyword=chemical+waste+container Page 20  The waste disposal drums should be labeled and chemical disposal should be performed per drum labeling and instructions A label example is shown below and should contain the information such as accumulation start and end date and contents Hazardous waste labels can be obtained via online and/or at local stores Link: https://www.fishersci.com/shop/products/hazardous-waste-labelhazardous-waste-accumulation-start-date-contents-2/p-7070651  The lab should equip sharps container for storage of sharp objects such as disposed needles and cutting blades Broken glasses should be stored separated Examples of sharps containers are shown below and online purchasing links are provided Page 21 Sharps container: https://www.fishersci.com/shop/products/fisherbrandsharps-a-gator-point-of-use-sharps-containers-3/14827122#? keyword=sharps+container Broken glass container: https://www.fishersci.com/shop/products/fisherbrandglass-disposal-boxes-6/p-46356#?keyword=BROKEN+GLASS+CONTAINER 3.1.5 Environmental Technology Lab Equipment Management The Environmental Technology Lab should consider adapting and implementing equipment lifecycle management methodology It is highly recommended to start using the best practices listed in Section 2.5.1 There are several specific recommendations for the lab to consider:   It is critical to consult and follow equipment manual for proper storage conditions (e.g., humidity, temperature, ventilation, etc.) especially for the specialty equipment These instruments are expensive and rely heavily on controlling environmental factors to generate accurate and precise results Not having proper storage conditions would add test variation and shorten equipment life, which is a significant loss to the university and should be avoided The lab covers equipment with plastic bags when it is not in use This is a good practice to prevent dust and other damage to the equipment However, the cover would not provide climate (humidity and temperature) control If such control is needed, the lab should consider investing a sustainable solution such as cabinets with humidity control Some examples of desiccator cabinets are shown below: Page 22  3.2 It is recommended to consult with equipment manufacturer and vendor to understand equipment compatibility to make sure that operation of one equipment would not affect the performance of another if they are placed next to each other Particularly, it is helpful to access the specialty equipment room Construction Testing Information Management, Organization, Facility, and Equipment recommendations are included in Section 3.2.1 EHS Management  Labelling: o It is recommended that the Construction Testing Lab uses labels that provide warnings and instructions for safety precautions o The Construction Testing Lab has a lot of large equipment and when the equipment is on it can be very loud in the lab It is recommended that the Construction Testing Lab use a visual system to show the status of equipment that is running and equipment that is not running A simple way of achieving this is to use a whiteboard (http://www.magneticconcepts.com/status_indicator_whiteboard.htm) with magnetic labels (http://www.magneticconcepts.com/status_indicators.htm) to indicate the status of the equipment If a piece of equipment is not running, the whiteboard could be used to indicate why the piece of equipment is not running For example, the piece of equipment may not be running because it is out for calibration or it is currently broken If a piece of equipment is broken and need of repair, a person responsible for repairing it can be listed with the expected date of when it will be available next The point of having the equipment status whiteboard is to ensure that the lab staff is safe and for those working in the lab Page 23 o The Construction Testing Lab testing may have piece of equipment that are hot or have materials used during testing that become hot It is recommended that the Construction Testing Lab use safety signs and labels for indicating hot surfaces (https://www.safetysign.com/search? keywords=hot+surface) Page 24   3.3 Moving Object Covers The lab should not use any equipment that does not have safety elements in place For example, even a fan without the guard on it is hazardous and poses a risk to the staff in the lab To prevent injury to the lab staff, equipment guards, interlocks, and safety devices should be restored to the correct operation when installing parts or after making repairs Refer to the equipment manual for additional information on safe operation Electrical Hazards The Construction Testing Lab should ensure that none of the equipment is near a source of water Severe injury could occur if any water was poured or sprayed on a motor when running Avoid having sources of water near or around electrical outlets and extension cords It is recommended to contact the Maintenance staff at the university if water is found to be leaking near a piece of equipment or electrical outlet Khảo sát cơng trình 3.3.1 Quản lý thông tin Các hướng dẫn trực quan  Phòng thí nghiệm Khảo sát cơng trình có vấn đề với thiết bị bị hư hại vận chuyển không hợp lý Để ngăn chặn vận chuyển thiết bị khơng hợp lý, ví dụ máy tồn đạc điện tử, khuyến nghị phòng thí nghiệm thực hướng dẫn trực quan để thể cách thức hợp lý không hợp lý sử dụng thiết bị phòng thí nghiệm o Gia tăng ví dụ vận chuyển thiết bị tồn đạc điện tử phòng thí nghiệm Có nhiều ví dụ trực quan cách thức vận chuyển thiết bị hợp lý hòm máy cơng trường xây dựng Ví dụ: Cách vận chuyển (a) Đồng thời, có ví dụ cách không dùng để vận chuyển máy Các ví dụ nên thể cách thức vận chuyển thiết bị không hợp lý Nhấn mạnh vận chuyển thiết bị khơng hợp lý gây hư hại cho thiết bị khơng an tồn Ví dụ: Khơng vận chuyển Page 25 3.3.2 Quản lý môi trường, sức khỏe an tồn Hộp pin  Phòng thí nghiệm Khảo sát cơng trình có hộp pin dùng lĩnh vực sử dụng thiết bị khác Các hộp pin sử dụng nhận khơng có nhãn nhà sản xuất đó, thứ mà dẫn đến mối nguy hiểm an tồn Phòng thí nghiệm khảo sát cơng trình khuyến nghị nên dùng hộp pin định rõ hướng dẫn sử dụng thiết bị cụ thể đảm bảo chúng đáp ứng yêu cầu cho loại máy Các hộp pin nên có hướng dẫn sử dụng cho sử dụng thơng tin an tồn Khi sử dụng Pin, tuân theo hướng dẫn sử dụng an tồn nhà sản xuất Ví dụ: Hướng dẫn  Với xạc pin mà phòng thí nghiệm Khảo sát cơng trình sử dụng, cần đảm bảo khơng gian khơng có thứ lộn xộn giẻ rách Phòng thí nghiệm khuyến nghị nên có không gian dành riêng cho xạc pin Tại khu vực mà pin xạc, nên có dấu hiệu pin xạc (https://www.safetysign.com/search?keywords=battery) Điều đảm bảo người nhận thức pin xạc nên tránh xa Page 26 An tồn Laser  Phòng thí nghiệm Khảo sát xây dựng khuyến nghị sử dụng nhãn hiệu để cảnh báo mối nguy hại laser dùng với thiết bị (https://www.safetysign.com/search?keywords=laser) Nên có nhãn thiết bị hòm đựng thiết bị mối nguy hại sử dụng tia laser Nếu có thể, có nhiều ví dụ phòng thí nghiệm cơng trường xây dựng Ví dụ: Cảnh báo mối nguy hại laser Laser nguy hiểm khơng nhìn thẳng CẢNH BÁO Bức xạ Laser Khơng nhìn thẳng Laser cấp độ II Trang thiết bị bảo hộ cá nhân (PPE)   Rất nhiều sinh viên nhân viên phòng thí nghiệm vận hành thiết bị thực địa cơng trình xây dựng Do đó, cơng ty xây dựng cung cấp cho sinh viên nhân viên trang thiết bị bảo hộ cá nhân cơng trường xây dựng Nên có hội thảo thứ cần thiết khảo sát công trường xây dựng Hội thảo giải thích dạng trang thiết bị bảo hộ cá nhân cần thiết sử dụng cơng trường xây dựng Hội thảo thực định kỳ tháng cho lớp học phù hợp cung cấp có nhu cầu Nếu có thể, hội thảo phần chương trình đào tạo sau ghi nhận sau hồn thành chương trình sinh viên thành viên tham dự hoàn thành hội thảo Điều quan trọng với hồ sơ đào tạo Các trang thiết bị bảo hộ cá nhân (PPE) sử dụng cơng trường xây dựng gồm (https://www.safetysign.com/search?keywords=construction+site): o Mũ bảo hộ o Áo gile an toàn với điểm phản quang o Bảo vệ mặt o Giầy o Găng tay Page 27 CẢNH BÁO Khu vực xây dựng Mũ bảo hộ Áo phản quang Giầy an toàn Phải cảnh báo cơng trường, tồn thời gian 3.3.3 Quản lý sở vật chất Mơi trường, khí hậu phòng thí nghiệm  Phòng thí nghiệm khảo sát cơng trình có tủ kính trưng bày thiết bị đo đạc điện tử Trong tủ trưng bày có chất làm khơ giúp khử ẩm Tuy nhiên lượng chất làm khô nhỏ nhiệt độ phòng ẩm Một vấn đề độ ẩm mơi trường phòng thí nghiệm góp phần làm suy giảm chất lượng thiết bị đo đạc điện tử Chúng khuyến nghị sử dụng lượng lớn chất hút ẩm tủ kính trưng bày (http://www.damprid.com/product/4-lb.-hi-capacity-moisture-absorber) Nếu nhận thấy thiết bị có điều kiện bảo quản đặc biệt, nên tuân thủ điều kiện bảo quản nhà sản xuất Ví dụ: Chất hút ẩm DampRid Hướng dẫn sử dụng Mở lắp để kích hoạt sản phẩm Để chúng vị trí an tồn Để bề mặt phẳng vị trí mong muốn Các tinh thể canxi cứng lại tan rã hấp thụ nước từ khơng khí Page 28 Khi tinh thể canxi hoàn toàn tan hết ẩm hấp thụ chạm vào vạch đỏ, hủy bỏ sản phẩm thay 3.3.4 Quản lý thiết bị Bảo trì  Phòng thí nghiệm Khảo sát cơng trình nên theo dõi trình sử dụng bảo trì sổ nhật ký riêng Sổ nhật ký nên sử dụng dựa sách bảo trì phát triển phòng thí nghiệm khuyến nghị nhà sản xuất Thẻ kiểm tra thiết bị sử dụng cho loại máy riêng biệt (https://www.safetysign.com/search?keywords=inspection) Nếu sử dụng, thẻ kiểm tra cất giữ hòm máy hoạt động tài liệu bổ sung cho cơng tác kiểm tra bảo trì NHẬT KÝ THIẾT BỊ Phòng thí nghiệm……………………………… Nhật ký …………………………………………… Lập bởi: …………………………………………… Ngày……….tháng………năm………… NHẬT KÝ Nhận diện thiết bị Loại máy Ngày mua Loại Serial Mã đăng ký Ngày sử dụng Người bán Mua Cũ Hiệu suất thiết bị PHẦN CHI TIẾT KHI SỬ DỤNG MÁY Tài liệu sẵn có Phụ kiện sẵn có Các hoạt động bảo dưỡng ngăn ngừa Được hoàn thành người sử dụng cuối 1/ngày 2/tuần 1/tháng 1/3 tháng Page 29 1/6 tháng Được hoàn thành nhân viên bên (Nhà máy/ … ……………/…………………./ ………………… SỔ NHẬT KÝ Lưu ý tất can thiệp thực thiết bị suốt trình bảo dưỡng ngăn ngừa sửa chữa Ngày tháng/ Sửa chữa Người sửa chữa BẢN GHI KIỂM TRA THIẾT BỊ THIẾT BỊ………………………………… ĐỊA ĐIỂM …………………………………… Ngày/tháng Đạt Không Thực Nếu không đạt, thợ sửa chữa phải điền vào thẻ sửa chữa Nếu nguy hiểm để vận hành, khóa gắn thẻ lúc Lưu trữ Page 30    Nên tham vấn tài liệu hướng dẫn sử dụng thiết bị để thực điều kiện lưu trữ, bảo quản Một vài loại thiết bị nhậy cảm với nước, độ ẩm nhiệt độ Để đảm bảo thiết bị có tuổi thọ dài nhất, nên bảo quản hợp lý Nếu nhận thấy thiết bị có yêu cầu điều kiện bảo quản đặc biệt, nên xem xét bảo quản môi trường đảm bảo yêu cầu tốt Bảo quản thiết bị hộp đựng nguyên thủy cách tốt Để nâng cao hiệu suất trưng bày thiết bị, xem xét nhãn gắn giá trưng bày với loại thiết bị thuộc giá loại máy Điều giúp lưu trữ tối đa dễ dàng tìm kiếm thiết bị Để xếp nhiều thùng đựng giá phòng thí nghiệm, dựng thùng đựng lên 90 Nhiều thiết bị xếp giá cách tiếp cận dễ dàng Nên có nhãn hòm đựng máy có lời nhắc “ Khơng ngồi lên trên” Hòm đựng máy thiết bị bị hư hại ngồi Để ngăn chặn, sử dụng nhãn trực quan phòng máy hòm máy (https://www.safetysign.com/search?keywords=no+sitting) Ví dụ: Khơng ngồi lên    Với mục đích sử dụng máy cho khảo sát hay công trường xây dựng, hướng dẫn sử dụng nên được kèm theo hòm máy Điều đảm bảo thiết bị sử dụng hợp lý giảm nguy sử dụng máy không hợp lý Nếu thiết bị đắt đỏ hay dễ vỡ, nên có nhãn cảnh báo “ Cẩn thận cầm” thiết bị hòm máy thiết bị Điều làm cho người sử dụng nhận thức thiết bị dễ vỡ cẩn thận cầm Nếu thiết bị sử dụng ngồi phòng thí nghiệm, Thông tin liên lạc người sở hữu (Số điện thoại, hòm thư, địa liên hệ) nên đính kèm hòm máy thiết bị Page 31  Nếu thiết bị dành riêng cho nghiên cứu, nên tách riêng khỏi thiết bị khác Để tránh nhầm lẫn, thiết bị nên có nhãn “ Chỉ dùng cho nghiên cứu” hòm máy Page 32 ... can also refer to data that is generated by research and testing and how data is handled, analyzed, and stored Information management can be paper or electronic format Quality management of documents... local and international standards like ASTM and the Standards, Metrology and Quality of Viet Nam (STAMEQ) There is no one best way to ensure lab quality standards but all lab quality systems share... overall approach to Lab Management at 3M is continuously reviewed, updated and improved The methods that 3M uses for its Lab Management system are not unique to 3M In fact, the 3M Lab Management