© Paradigm Publishing, Inc Objectives Objectives Chapter 10: Managing and Printing Documents Performance Objectives  Work with Windows  Hide/Show White Space  Arrange Windows  Manage the Recent List  Maximize, Restore, and Minimize Documents  Preview Pages in a Document  Split a Window  Print Pages in a Document  View Documents Side by Side  Create and Print Envelopes  Open a New Window  Create and Print Labels  Change Document Zoom  CHECKPOINT  CHECKPOINT © Paradigm Publishing, Inc Objectives Objectives Work with Windows  In Word, you can open multiple documents and move the insertion point among them  You can move and copy information between documents or compare content between documents  When you open a new window, it displays on top of any previously opened window(s) that you have not closed  When you have multiple windows open, you can resize them to see all of one document or a portion of each on the screen © Paradigm Publishing, Inc Objectives Objectives Work with Windows - continued  When a document is open, a Word button displays on the Taskbar  If you have more than one document open, the Word button on the Taskbar displays another layer in a cascaded manner  If you have multiple documents open, hovering the mouse over the Word button on the Taskbar will cause thumbnails of all of the documents to display above the button  To change to the desired document, click the thumbnail that represents that document © Paradigm Publishing, Inc Objectives Objectives Arrange Windows To arrange windows: Open the documents Click the VIEW tab Click the Arrange All button in the Window group Arrange All button © Paradigm Publishing, Inc Objectives Objectives Arrange Windows - continued © Paradigm Publishing, Inc Objectives Objectives Maximize, Restore, and Minimize Documents  Use the Maximize and Minimize buttons in the active document Minimize window to change the size of the window  Maximize If you arrange all open documents and then click the Maximize button in the active document, the active document expands to fill the document screen  In addition, the Maximize button becomes the Restore Down button © Paradigm Publishing, Inc Objectives Objectives Split a Window  You can divide a window into two panes, which is helpful if you want to view different parts of a document at one time  You may want to display an outline for a report in one pane and the portion of the report you are editing in the other  The original window is split into two panes that extend horizontally across the screen  When a window is split, the insertion point is positioned in the bottom pane To move the insertion point to the other pane with the mouse, position the I-beam pointer in the other pane and then click the left mouse button © Paradigm Publishing, Inc Objectives Objectives Split a Window - continued To split a window: Open the document Click the VIEW tab Click the Split button in the Window group Split button © Paradigm Publishing, Inc Objectives Objectives View Documents Side by Side To view documents side by side: Open two documents Click the VIEW tab Click the View Side by Side button in the Window group View Side by Side button © Paradigm Publishing, Inc 10 Objectives Objectives Manage the Recent List - continued  To display the most recently opened document names in the backstage area, display the Word Options dialog box and then click the Quickly access this number of Recent Documents check box to insert a check mark Use the measurement box that displays to the right of the option to specify the number of documents you want displayed  Use the Show this number of Recent Documents measurement box in the Word Options dialog box to increase or decrease the number of document names that display in the Recent Documents list at the Open backstage area or the Recent list at the Word opening screen © Paradigm Publishing, Inc 21 Objectives Objectives Manage the Recent List - continued  Use the Show this number of unpinned Recent Folders measurement box to increase or decrease the number of unpinned folder names that display in the Recent Folders section of the Open backstage area or Save As backstage area  Clear the contents (except the pinned documents) of the Recent or Recent Documents list by right-clicking a document name in the list and then clicking Clear unpinned Documents at the shortcut menu © Paradigm Publishing, Inc 22 Objectives Objectives Preview Pages in a Document To preview a document: Click the FILE tab Click the Print option Print option © Paradigm Publishing, Inc 23 Objectives Objectives Preview Pages in a Document - continued preview area Zoom to Page button Previous Page © Paradigm Publishing, Inc Zoom slider bar Next Page 24 Objectives Objectives Print Pages in a Document  Specify what pages you want to print using options at the Print backstage area  Click the first gallery in the Settings category and a drop-down list displays with options for printing all of the pages in the document, selected text, the current page, or a custom range of pages Settings category © Paradigm Publishing, Inc 25 Objectives Objectives Print Pages in a Document - continued  With the other galleries available in the Settings category of the Print backstage area, you can specify whether to print on one or both sides of the page, change the page orientation (portrait or landscape), identify how you want the pages collated, choose the page size, and set the margins of the document pages per sheet options © Paradigm Publishing, Inc 26 Objectives Objectives Print Pages in a Document - continued  If you want to print more than one copy of a document, use the Copies text box located to the right of the Print button  If you print several copies of a document that has multiple pages, Word collates the pages as they print  If you want to send a document directly to the printer without displaying the Print backstage area, consider adding the Quick Print button to the Quick Access toolbar © Paradigm Publishing, Inc 27 Objectives Objectives Create and Print Envelopes To create an envelope: Click the MAILINGS tab Click the Envelopes button in the Create group Type the delivery address Type the return address Click the Add to Document button or Print button Envelopes button © Paradigm Publishing, Inc 28 Objectives Objectives Create and Print Envelopes - continued Type the delivery name and address in this text box Type the return name and address in this text box © Paradigm Publishing, Inc 29 Objectives Objectives Create and Print Envelopes - continued  If you enter a return address and then click the Print button, Word displays the question Do you want to save the new return address as the default return address?   Click Yes if you want the current return address available for future envelopes Click No if you not want the current return address used as the default  The Preview sample box shows how the envelope will appear when printed  The Feed sample box shows how to insert the envelope into the printer © Paradigm Publishing, Inc 30 Objectives Objectives Create and Print Envelopes - continued return address © Paradigm Publishing, Inc delivery address 31 Objectives Objectives Create and Print Labels Address text box To create labels: Click the MAILINGS tab Click the Labels button in the Create group Type the desired address(es) Click the New Document button or Print button New Document button © Paradigm Publishing, Inc 32 Objectives Objectives Create and Print Labels - continued Click this down-pointing arrow to display a list of available label products Choose the desired label product number from this list box © Paradigm Publishing, Inc 33 Objectives Objectives Create and Print Labels - continued  To create a sheet of mailing labels with a different name and address in each label, start with a blank document, display the Envelopes and Labels dialog box with the Labels tab selected, and then click the New Document button  The Envelopes and Labels dialog box is removed from the screen and the document displays with label forms  The insertion point is positioned in the first label form  Type the name and address in this label and then press the Tab key to move the insertion point to the next label  Pressing Shift + Tab moves the insertion point back to the preceding label © Paradigm Publishing, Inc 34 Objectives Objectives CHECKPOINT 1) How How many many of of the the most most recently recently opened opened document document names names 3) display display in in the the Recent Recent list? list? a b c d printer printer a b c d 10 10 25 25 15 15 30 30 This This sample sample box box shows shows how how to to insert insert the the envelope envelope into into the the Answer Envelope Envelope Locate Locate Preview Preview Feed Feed Next Next Question Question 2) If If you you want want to to select select and and then then print print aa portion portion of of the the Next Next Question Question 4) Press Press these these keys keys to to move move the the insertion insertion point point back back to to the the document, document, choose choose this this option option preceding preceding label label a b c d a b c d © Paradigm Publishing, Inc Answer Print Print Custom Custom Range Range Print Print Current Current Page Page Print Print Selection Selection Print Print All All Pages Pages Shift Shift ++ Tab Tab Ctrl Ctrl ++ Tab Tab Alt Alt ++ Tab Tab Tab Tab Answer Answer Next Next Question Question Next Next Slide Slide 35 Objectives Objectives ... with Windows - continued  When a document is open, a Word button displays on the Taskbar  If you have more than one document open, the Word button on the Taskbar displays another layer in a... Zoom Zoom Paragraph Paragraph View View Answer Answer Next Next Question Question Next Next Slide Slide 17 Objectives Objectives Hide/Show White Space To hide white space: Hide White Space icon... box in the Word Options dialog box to increase or decrease the number of document names that display in the Recent Documents list at the Open backstage area or the Recent list at the Word opening