© Paradigm Publishing, Inc Objectives Objectives Chapter 5: Proofing Documents Performance Objectives         Check the Spelling and Grammar Create a Custom Dictionary CHECKPOINT Display the Word Count Use the Thesaurus Define Words Translate Text CHECKPOINT © Paradigm Publishing, Inc Objectives Objectives Check the Spelling and Grammar    The spelling checker in Word finds misspelled words and offers replacement words It also finds duplicate words and irregular capitalizations When you spell check a document, the spelling checker compares the words in your document to the words in its dictionary If the spelling checker does not find a match, the spelling checker stops and selects the following:  a misspelled word, when the misspelling does not match another word that exists in the dictionary  typographical errors (such as transposed letters)  double word occurrences (such as and and)  irregular capitalization  some proper names  jargon and some technical terms © Paradigm Publishing, Inc Objectives Objectives Check the Spelling and Grammar continued To check spelling and grammar: Click the REVIEW tab Click the Spelling & Grammar button in the Proofing group Spelling & Grammar button © Paradigm Publishing, Inc Objectives Objectives Check the Spelling and Grammar continued misspelled word © Paradigm Publishing, Inc Spelling task pane Objectives Objectives Check the Spelling and Grammar continued selected sentence © Paradigm Publishing, Inc Grammar task pane Objectives Objectives Check the Spelling and Grammar continued Button Ignore Ignore All Add Delete Change Change All © Paradigm Publishing, Inc Function During spell checking, skips that occurrence of the word; during grammar checking, leaves currently selected text as written During spell checking, skips that occurrence of the word and all other occurrences of the word in the document Adds selected word to the main spell check dictionary Deletes the currently selected word(s) Replaces selected word in sentence with selected word in the task pane list box Replaces the selected word and all other occurrences of it with a word in the task pane list box Objectives Objectives Check the Spelling and Grammar continued    When checking the spelling or grammar in a document, you can temporarily leave the Spelling task pane or Grammar task pane, make corrections in the document, and then resume spelling or grammar checking Click in the document outside the task pane, make the changes or edits, and then click the Resume button in the task pane by clicking the Change, Change All, Ignore, or Ignore All buttons The Spelling task pane and Grammar task pane include a pronunciation feature that will pronounce the word currently selected in the task pane list box © Paradigm Publishing, Inc Objectives Objectives Check the Spelling and Grammar continued Proofing option To change spelling or grammar options: Click the FILE tab Click Options Click the Proofing option Specify the desired options Click OK © Paradigm Publishing, Inc Objectives Objectives Check the Spelling and Grammar continued    When performing a spelling and grammar check, Word stops and highlights certain text that may contain a grammatical error and displays the Grammar task pane Like the spell checker, the grammar checker does not find every error in a document and may stop at correct phrases The Grammar task pane may also display information on the grammar rule that may have been broken and offer possible methods for correcting the error © Paradigm Publishing, Inc 10 Objectives Objectives CHECKPOINT 1) The Spelling & Grammar button is located on this tab a HOME b INSERT c PAGE LAYOUT d REVIEW Answer Next Question 3) Standard writing is generally written at this grade level a sixth or seventh b ninth or tenth c ten or eleventh d seventh or eight Answer Next Question 2) During spell checking, click this 4) This is the name of the default option to replace the selected dictionary word with the word in the list a ROAMINGCUSTOM.DIC box b CUSTOMDIC.SPE a Ignore c CUSTOM.GRA b Change d CUSTOM.WPD c Delete Answer Answer d Explain Next Question Next Slide Next Question © Paradigm Publishing, Inc Next Slide 20 Objectives Objectives Display the Word Count To display the Word Count dialog box: Click the word count section of the Status bar OR Click the REVIEW tab Click the Word Count button in the Proofing group © Paradigm Publishing, Inc word count section 21 Objectives Objectives Use the Thesaurus    Word offers a Thesaurus feature for finding synonyms, antonyms, and related words for a particular word Synonyms are words that have the same or nearly the same meaning; antonyms are words that have opposite meanings Word may display antonyms as well as synonyms for some words © Paradigm Publishing, Inc 22 Objectives Objectives Use the Thesaurus - continued To use the Thesaurus: Click the REVIEW tab Click the Thesaurus button in the Proofing group Type the word in the search text box Press Enter Thesaurus button © Paradigm Publishing, Inc 23 Objectives Objectives Use the Thesaurus - continued    The thesaurus provides synonyms for the selected word along with a list of related synonyms The collapse triangle indicates that the list of related synonyms is expanded Click the collapse triangle and the list of related synonyms is removed from the task pane list box and the collapse triangle changes to an expand triangle As you look up synonyms and antonyms for various words, you can display the list for previous words by clicking the Back button (contains a left arrow) located to the left of the search text box Thesaurus task pane © Paradigm Publishing, Inc 24 Objectives Objectives Use the Thesaurus - continued   Like the Spelling task pane and Grammar task pane, the Thesaurus task pane includes a pronunciation feature that will pronounce the word currently selected To hear the word pronounced, click the speaker icon located to the right of the word below the task pane list box © Paradigm Publishing, Inc 25 Objectives Objectives Use the Thesaurus - continued To replace synonyms using a shortcut menu: Position the mouse pointer on the word Click the right mouse button At the shortcut menu that displays, point to Synonyms and then click the desired word at the side menu shortcut menu © Paradigm Publishing, Inc 26 Objectives Objectives Define Words To define words: Click in the desired word Click the Define button in the Proofing group on the REVIEW tab Read information in the task pane definition © Paradigm Publishing, Inc 27 Objectives Objectives Translate Text To translate an entire document: Open the document Click the REVIEW tab Click the Translate button Click Translate Document at the drop-down list At the message, click the Send button Translate Document option © Paradigm Publishing, Inc 28 Objectives Objectives Translate Text - continued To translate selected text: Select the desired text Click the REVIEW tab Click the Translate button Click the Translate Selected Text option at the drop-down list View translated text in the Research task pane Translate Selected Text option © Paradigm Publishing, Inc 29 Objectives Objectives Translate Text - continued To turn on the Mini translator: Click the REVIEW tab Click the Translate button Click the Mini Translator option at the drop-down list Mini Translator option © Paradigm Publishing, Inc 30 Objectives Objectives Translate Text - continued To specify the language: Click the REVIEW tab Click the Translate button Click the Choose Translation Language option at the dropdown list Choose Translation Language option © Paradigm Publishing, Inc 31 Objectives Objectives Translate Text - continued Mini Translator language Translate from Translate to © Paradigm Publishing, Inc 32 Objectives Objectives Translate Text - continued  When using Word’s translation features, consider the following content standards and guidelines when translating information to reduce confusion or errors and optimize the translation:           Use standard, formal language Use proper punctuation and grammar Spell words correctly Avoid abbreviations and acronyms Avoid using slang, colloquialisms, and idioms Avoid ambiguities and vague references Write sentences that are direct and express only one idea Use articles (such as the) in sentences whenever possible Repeat the noun in a sentence instead of using a pronoun Apply predesigned heading styles to headings in a document © Paradigm Publishing, Inc 33 Objectives Objectives CHECKPOINT 1) The Word Count button is located on this tab a HOME b INSERT c VIEW d REVIEW 3) The Define button is located on this tab a HOME b INSERT c REVIEW d VIEW 2) Clicking the Thesaurus button opens this task pane a Clipboard b Research c Thesaurus d Translate 4) Specify the translation language with options in this dialog box a Word Options b Language Options c Translate Language Options d Translate Options Answer Next Question © Paradigm Publishing, Inc Answer Next Question Answer Answer Next Question Next Slide 34 Objectives Objectives ... selected word to the main spell check dictionary Deletes the currently selected word( s) Replaces selected word in sentence with selected word in the task pane list box Replaces the selected word. .. © Paradigm Publishing, Inc Next Slide 20 Objectives Objectives Display the Word Count To display the Word Count dialog box: Click the word count section of the Status bar OR Click the REVIEW tab Click the Word Count... © Paradigm Publishing, Inc word count section 21 Objectives Objectives Use the Thesaurus    Word offers a Thesaurus feature for finding synonyms, antonyms, and related words for a particular word Synonyms are words