© Paradigm Publishing, Inc Objectives Objectives Chapter 4: Customizing Paragraphs Performance Objectives  Paragraph Borders and Shading  Customize Borders and Shading  Sort Text in Paragraphs  Manipulate Tabs on the Horizontal Ruler  CHECKPOINT  Tabs Dialog Box  Cut, Copy, and Paste Text  Use the Clipboard  Use Paste Special  CHECKPOINT © Paradigm Publishing, Inc Objectives Objectives Paragraph Borders and Shading  Every paragraph you create in Word is surrounded by an invisible frame, and a border can be applied to that frame  You can apply the border to a specific side of the paragraph or to all sides  You can also customize the type of border line and add shading to fill the border  When you add a border to a paragraph of text, the border expands and contracts as you insert or delete text from the paragraph © Paradigm Publishing, Inc Objectives Objectives Paragraph Borders and Shading - continued To insert a paragraph border using the Borders button: Select the desired text Click the Borders button arrow Click the desired border at the drop-down list © Paradigm Publishing, Inc Borders button arrow Objectives Objectives Paragraph Borders and Shading - continued  If you want shading applied behind specific text, select the text, click the Shading button arrow, and then click the desired color at the drop-down gallery  If you want shading applied behind the entire paragraph, position the insertion point in the paragraph without selecting text, click the Shading button arrow, and then click the desired color at the drop-down gallery © Paradigm Publishing, Inc Objectives Objectives Paragraph Borders and Shading - continued To apply paragraph shading: Shading button arrow Select the desired text or click in the desired paragraph Click the Shading button arrow Click the desired shade in the drop-down gallery © Paradigm Publishing, Inc Objectives Objectives Customize Borders and Shading To customize borders: Click the Borders button arrow Click the Borders and Shading option at the dropdown list Specify the desired border, style, color, and width Click OK Borders and Shading option © Paradigm Publishing, Inc Objectives Objectives Customize Borders and Shading - continued  Click the sides, top, or bottom of the preview area to insert or remove a border Line styles Preview Line colors Line width © Paradigm Publishing, Inc Objectives Objectives Customize Borders and Shading - continued To customize shading: Click the Borders button arrow Click the Borders and Shading option at the drop-down list Click the Shading tab Specify the desired shading Click OK Borders and Shading option © Paradigm Publishing, Inc Objectives Objectives Customize Borders and Shading - continued Shading tab shading options Preview pane © Paradigm Publishing, Inc 10 Objectives Objectives Tabs Dialog Box To set tabs at the Tabs dialog box: Click the Paragraph group dialog box launcher Click the Tabs button Specify tab positions, alignments, and leader options Click OK Tabs dialog box © Paradigm Publishing, Inc 22 Objectives Objectives Tabs Dialog Box - continued  When you are setting tabs for typing column text, try to balance the columns on the page  To this, leave the same amount of space between columns and the same amount of space from the left margin to the first column and from the right margin to the end of text in the last column © Paradigm Publishing, Inc 23 Objectives Objectives Tabs Dialog Box - continued  At the Tabs dialog box, you can clear an individual tab or all tabs To clear all tabs, click the Clear All button  Left, right, decimal, and center tabs can be set with leaders at the Tabs dialog box (not on the horizontal ruler)  Leaders are useful in a table of contents or other document in which you want to direct the reader’s eyes across the page © Paradigm Publishing, Inc 24 Objectives Objectives Cut, Copy, and Paste Text  Word offers several methods for deleting text from a document  To delete a single character, you can use either the Delete key or the Backspace key  To delete more than a single character, select the text and then press the Delete key on the keyboard, or click the Cut button in the Clipboard group © Paradigm Publishing, Inc 25 Objectives Objectives Cut, Copy, and Paste Text - continued Cut button To move text: Select the desired text Click the Cut button in the Clipboard group on the HOME tab Position the insertion point in the desired location Click the Paste button in the Clipboard group on the HOME tab © Paradigm Publishing, Inc Paste button 26 Objectives Objectives Cut, Copy, and Paste Text - continued  You can also move selected text with a shortcut menu  To this, select the text and then position the I-beam pointer inside the selected text until it turns into an arrow pointer  Click the right mouse button and then click Cut at the shortcut menu  Position the insertion point where you want the text inserted, click the right mouse button, and then click Paste at the shortcut menu  Keyboard shortcuts are also available for cutting and pasting text Use Ctrl + X to cut text and Ctrl + V to paste text © Paradigm Publishing, Inc 27 Objectives Objectives Cut, Copy, and Paste Text - continued To move text with the mouse: Select the desired text Position the mouse pointer in the selected text Hold down the left mouse button and drag to the desired location arrow pointer © Paradigm Publishing, Inc 28 Objectives Objectives Cut, Copy, and Paste Text - continued  When selected text is pasted, the Paste Options button displays in the lower right corner of the text  Click this button (or press the Ctrl key on the keyboard) and the Paste Options gallery displays as shown below  Use options from this gallery to specify how you want information pasted in the document Paste Options button © Paradigm Publishing, Inc 29 Objectives Objectives Cut, Copy, and Paste Text - continued To copy text: Select the desired text Click the Copy button in the Clipboard Copy button group on the HOME tab Position the insertion point in the desired location Click the Paste button in the Clipboard group on the HOME tab © Paradigm Publishing, Inc 30 Objectives Objectives Cut, Copy, and Paste Text - continued To use the mouse to copy text: Select the desired text Point to the selected text Hold down the Ctrl key and then the left mouse button Drag to the desired location Release the mouse button and then the Ctrl key arrow pointer © Paradigm Publishing, Inc 31 Objectives Objectives Use the Clipboard To use the Clipboard: Click the Clipboard group dialog box launcher Select and copy the desired text Position the insertion point in the desired location Click the desired option in the Clipboard task pane Clipboard group dialog box launcher © Paradigm Publishing, Inc 32 Objectives Objectives Use the Clipboard - continued Click this button to paste all of the Click this button to clear all items Clipboard items into the document from the Clipboard © Paradigm Publishing, Inc 33 Objectives Objectives Use Paste Special To display the Paste Special dialog box: Click the Paste button arrow in the Clipboard group Click the Paste Special option at the drop-down list Paste Special option © Paradigm Publishing, Inc 34 Objectives Objectives Use Paste Special - continued Paste Special dialog box © Paradigm Publishing, Inc 35 Objectives Objectives CHECKPOINT 1) These These are are useful useful in in material material where where you you want want to to direct direct the the 3) a b c d reader’s reader’s eyes eyes across across the the page page a b c d 2) borders borders leaders leaders shading shading arrows arrows Hold Hold down down this this key key when when using using the the mouse mouse to to copy copy text text F1 F1 Shift Shift Alt Alt Ctrl Ctrl Answer Answer Next Next Question Question Next Next Question Question The The Cut Cut button button removes removes the the selected selected text text from from the the 4) You You can can collect collect up up to to this this many many different different items items in in the the document document and and inserts inserts it it in in this this Clipboard Clipboard a b c d a b c d © Paradigm Publishing, Inc Trash Trash Bin Bin Recycle Recycle Bin Bin Clipboard Clipboard Document Document 24 24 36 36 48 48 72 72 Answer Answer Next Next Question Question Next Next Slide Slide 36 Objectives Objectives ... points Shift Shift Ctrl Ctrl Alt Alt F1 F1 Answer Answer Next Next Question Question Next Next Slide Slide 21 Objectives Objectives Tabs Dialog Box To set tabs at the Tabs dialog box: Click the... left margin or indent them to a tab stop  Unless you select specific paragraphs to be sorted, Word sorts the entire document © Paradigm Publishing, Inc 12 Objectives Objectives Sort Text in... Objectives Objectives Manipulate Tabs on the Horizontal Ruler  When you work with a document, Word offers a variety of default settings  One of these defaults is a left tab set every 0.5 inch