Making Oral Presentations Module Twenty McGraw-Hill/Irwin Copyright © 2014 by The McGraw-Hill Companies, Inc All rights reserved Learning Objectives LO 20-1 Apply strategies for good presentation plans LO 20-2 Apply strategies for strong openers and closes LO 20-3 Apply strategies for best vocal delivery LO 20-4 Apply strategies for good presentation organization 20-2 Learning Objectives LO 20-5 Apply strategies for effective presentation delivery LO 20-6 Explain techniques for audience question responses LO 20-7 List guidelines for group presentations 20-3 Purposes of Oral Presentations  Informative Presentations  Inform or teach the audience  Persuasive Presentations  Motivate the audience to act  Goodwill Presentations  Entertain and validate the audience 20-4 Avoiding Mistakes Meet the audience where they are Make a heartfelt human connection Show respect for the listener Inspire follow-up thinking/action Leave a lasting message of significance 20-5 What decisions I need to make as I plan a presentation?  Your main point  The kind of presentation  Ways to involve the audience 20-6 Choosing the Kind of Presentation  Monologue presentation  the speaker speaks without interruption  Questions are held until the end of the presentation  Guided discussion  the speaker presents the questions or issues that both speaker and audience have agreed on in advance 20-7 Choosing the Kind of Presentation  Sales presentation  a conversation, even if the salesperson stands up in front of a group and uses charts and overheads 20-8 Planning Visuals and Other Devices to Involve the Audience Make one main point per visual Give each visual a title Try to limit information to 35 words Don’t put your visual up until you’re ready to talk about it  Use animation schemes to control the information displayed in a way that supports the main points     20-9 PowerPoint Slides for an Informative Presentation 20-10 How can I create a strong opener and close? 20-11 How can I create a strong opener and close? For a close, you can: Restate your main point Refer to your opener End with a vivid, positive picture Tell the audience exactly what to to solve the problem you’ve discussed 20-12 Finding Your Best Voice  Pitch  whether a voice sounds high or low  Intonation  variation in pitch, stress, or tone  Tempo  speed  Volume  loudness or softness 20-13 How should I organize a presentation?  Chronological  Start with the past, move to the present, and end by looking ahead  Problem-Causes-Solution  Explain the symptoms of the problem, identify its causes, and suggest a solution 20-14 How should I organize a presentation?  Excluding Alternatives  Explain the symptoms of the problem  Explain the obvious solutions first and show why they won’t solve the problem  End by discussing a solution that will work 20-15 How should I organize a presentation?  Pro-Con  Give all the reasons in favor of something, then those against it  1-2-3  Discuss three aspects of a topic 20-16 What are the keys to delivering an effective presentation? 20-17 How should I handle questions from the audience?  Anticipate questions that might be asked  Be honest  Rephrase biased or hostile questions 20-18 Group Presentation Tips  For divided presentations  Plan transitions  Enforce time limits strictly  Coordinate your visuals so that the presentation seems a coherent whole  Practice the presentation as a group at least once; more is better 20-19 What are the guidelines for group presentations?  For integrated presentations  Write a very detailed outline  Choose points and examples  Create visuals 20-20