PPT PPT Module Module 24 24 Long LongReports Reports McGraw-Hill/Irwin ©2007, The McGraw-Hill Companies, All Rights 24-2 Long Long Reports Reports  To learn how to  Use your time efficiently when you write reports  Set up the parts of a full formal report  Reduce legal liability 24-3 Long Long Reports Reports Start by answering these questions:  I’ve never written anything so long How should I organize my time?  How I create each of the parts of a formal report? 24-4 Parts Parts of of aa Full Full Formal Formal Report Report  Cover  Title Page  Letter of Transmittal  Table of Contents  List of Illustrations  Executive  Recommendations Summary  Notes or Works  Report Body Cited  Conclusions  Appendixes 24-5 To To Write Write Better Better Reports Reports  Think about the parts of the report before you start writing  Begin writing parts as soon as you can—even out of sequence  Spend the most time on sections that support your recommendation 24-6 Format Format for for Transmittals Transmittals  Tell when and by whom the report was authorized and its purpose  Summarize conclusions and recommendations  Indicate how you solved minor problems, if any  Point out any additional research  Thank the reader and offer to answer questions 24-7 Introduction Introduction Sections Sections  Purpose  Scope  Limitations  Assumptions  Methods 24-8 Executive Executive Summary Summary  Tells the reader what the document is about  In the first paragraph, identify the report’s recommendation or main point  In the body, identify major supporting points Include all of the information decision-makers need 24-9 Executive Executive Summary Summary continued continued  If you have conducted surveys or interviews, briefly describe your methods Conclusions Conclusions and and Recommendations Recommendations  Conclusions  Summarize points made in the body of the report  Recommendations  Are action items that would solve or partially solve the problem  If a recommendation seems difficult or controversial, give a brief paragraph of rationale 2410 .. .24- 2 Long Long Reports Reports  To learn how to  Use your time efficiently when you write reports  Set up the parts of a full formal report  Reduce legal liability 24- 3 Long Long... Reports Reports Start by answering these questions:  I’ve never written anything so long How should I organize my time?  How I create each of the parts of a formal report? 24- 4 Parts Parts of... Spend the most time on sections that support your recommendation 24- 6 Format Format for for Transmittals Transmittals  Tell when and by whom the report was authorized and its purpose  Summarize