Exploring Microsoft Office 2013 Excel Comprehensive by Mary Anne Poatsy, Keith Mulbery, Jason Davidson Chapter 11 Collaboration and Workbook Distribution Copyright © 2014 Pearson Education, Inc Publishing as Prentice Objectives • Customize Excel • Change properties • Share and merge workbooks Insert comments Track changes Copyright â 2014 Pearson Education, Inc Publishing as Prentice Objectives • Check for issues • Protect a workbook • Save a workbook in different formats • Send a workbook to others Copyright © 2014 Pearson Education, Inc Publishing as Prentice Customizing Excel • Excel Options dialog box • Some customizable Excel options control: – Color scheme – Formula rules – Automatic corrections – AutoComplete rules – Items display onscreen Copyright © 2014 Pearson Education, Inc Publishing as Prentice Customizing Excel Copyright © 2014 Pearson Education, Inc Publishing as Prentice Customizing Excel Copyright © 2014 Pearson Education, Inc Publishing as Prentice Changing Properties • Metadata—data that describe other data • Document properties – Author’s name – Title – Subject – Company – Creation and revision dates – Keywords Copyright © 2014 Pearson Education, Inc Publishing as Prentice Changing Properties Copyright © 2014 Pearson Education, Inc Publishing as Prentice Changing Properties • Properties dialog box contains five tabs: – General – Summary – Statistics – Contents – Custom • Document Panel can be displayed above the workbook Copyright © 2014 Pearson Education, Inc Publishing as Prentice Sharing and Merging Workbooks • Collaboration—two or more individuals working together to achieve an outcome or goal • Shared workbook—facilitates collaborated efforts – Stored on a network for easy access – Allows simultaneous editing by multiple individuals Copyright © 2014 Pearson Education, Inc Publishing as Prentice 10 Tracking Changes Copyright © 2014 Pearson Education, Inc Publishing as Prentice 19 Tracking Changes Copyright © 2014 Pearson Education, Inc Publishing as Prentice 20 Tracking Changes Copyright © 2014 Pearson Education, Inc Publishing as Prentice 21 Checking for Issues • Before distributing a workbook— check for any issues • Excel contains three tools: – Document Inspector – Accessibility Checker – Compatibility Checker Copyright © 2014 Pearson Education, Inc Publishing as Prentice 22 Checking for Issues Copyright © 2014 Pearson Education, Inc Publishing as Prentice 23 Protecting a Workbook • Protect a workbook to guarantee the integrity of its contents • Workbook protection includes: – Marking a workbook as final – Encryption – Inserting a digital signature • Level of protection depends on content security needed Copyright © 2014 Pearson Education, Inc Publishing as Prentice 24 Protecting a Workbook Copyright © 2014 Pearson Education, Inc Publishing as Prentice 25 Saving a Workbook in Different Formats Copyright © 2014 Pearson Education, Inc Publishing as Prentice 26 Saving a Workbook in Different Formats Copyright © 2014 Pearson Education, Inc Publishing as Prentice 27 Sending a Workbook to Others • Sending a workbook – E-mail attachment – Save it to the Web – Publish it on a SharePoint site Copyright © 2014 Pearson Education, Inc Publishing as Prentice 28 Sending a Workbook to Others Copyright © 2014 Pearson Education, Inc Publishing as Prentice 29 Summary • Excel can be customized • Properties can be changed • Workbooks can be shared and merged • Changes can be tracked • Potential problems can be detected Copyright © 2014 Pearson Education, Inc Publishing as Prentice 30 Summary • Workbooks can be: – Protected – Saved in different formats – Sent to others Copyright © 2014 Pearson Education, Inc Publishing as Prentice 31 Questions Copyright © 2014 Pearson Education, Inc Publishing as Prentice 32 Copyright All rights reserved No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher Printed in the United States of America Copyright © 2014 Pearson Education, Inc Publishing as Prentice 33