Prepared by Paula Funkhouser University of Nevada, Reno Core Concepts of Accounting Information Systems, 13th Edition Mark G Simkin ● Jacob M Rose ● Carolyn S Norman Database Forms and Reports Chapter Chapter 9: Database Forms and Reports • Introduction • Forms • Reports Copyright © 2015 John Wiley & Sons, Inc All rights reserved Forms • Major Sections – Heading section – Detail section – Navigation bar • Advantages – Avoid accidental replacement of data – All data-entry textboxes on one screen – Can be customized Copyright © 2015 John Wiley & Sons, Inc All rights reserved Form Example Copyright © 2015 John Wiley & Sons, Inc All rights reserved Creating Simple Forms • Enter the appropriate settings in the Form Wizard dialog boxes • Customize the Form – Form Controls – Bound Controls – Unbound Controls – Property Sheet Window – Control Source Property Copyright © 2015 John Wiley & Sons, Inc All rights reserved Form Wizard Screen Shots Copyright © 2015 John Wiley & Sons, Inc All rights reserved Form Wizard Screen Shots Copyright © 2015 John Wiley & Sons, Inc All rights reserved Form Wizard Screen Shots Copyright © 2015 John Wiley & Sons, Inc All rights reserved Property Sheet Window Copyright © 2015 John Wiley & Sons, Inc All rights reserved Creating Simple Forms • Refine your Design – Toggle between run mode and design mode – Continue to adjust the design as needed • Reset the Tab Order – Create a custom order for the objects 10 Copyright © 2015 John Wiley & Sons, Inc All rights reserved Report Example 17 Copyright © 2015 John Wiley & Sons, Inc All rights reserved Report Components 18 Copyright © 2015 John Wiley & Sons, Inc All rights reserved Creating Simple Reports • Launch the Report Wizard • Select the Underlying Data Source and Desired Fields • Indicate any Grouping Levels 19 Copyright © 2015 John Wiley & Sons, Inc All rights reserved Report Wizard Screen Shots 20 Copyright © 2015 John Wiley & Sons, Inc All rights reserved Report Wizard Screen Shots 21 Copyright © 2015 John Wiley & Sons, Inc All rights reserved Report Wizard Screen Shots 22 Copyright © 2015 John Wiley & Sons, Inc All rights reserved Report Wizard Screen Shots 23 Copyright © 2015 John Wiley & Sons, Inc All rights reserved Report Wizard Screen Shots 24 Copyright © 2015 John Wiley & Sons, Inc All rights reserved Creating Simple Reports • Indicate any Sort Fields and Select the Desired Report Format • Name the Report • Modify the Design of the Report as Desired 25 Copyright © 2015 John Wiley & Sons, Inc All rights reserved Report at Design Time 26 Copyright © 2015 John Wiley & Sons, Inc All rights reserved Additional Items • Calculated Fields – System must calculate the field based on other data fields – Recomputed when needed • Grouped Data – Useful organizations of information – Control break 27 Copyright © 2015 John Wiley & Sons, Inc All rights reserved Report with Calculated Fields 28 Copyright © 2015 John Wiley & Sons, Inc All rights reserved Calculated Fields with Grouped Data 29 Copyright © 2015 John Wiley & Sons, Inc All rights reserved Study Break #4 Which of these best identifies the underlying data source for an Access report? A Only tables B Only queries C Both tables and queries D Tables, queries, and forms 30 Copyright © 2015 John Wiley & Sons, Inc All rights reserved Study Break #5 Which of the following is not a typical part of a printed report using Access? A Report header B Report footer C Navigation bar D Detail line 31 Copyright © 2015 John Wiley & Sons, Inc All rights reserved ... use a form to perform all of the following tasks except: A Create a new record in a specific table B Change the information in an existing record of a table C View the information from many different... within a form • Displays data related to the information on main form • Two Methods to Creating Subforms – When using the Form Wizard – After the creation of the main form 11 Copyright © 2015 John... View the information from many different records sequentially D All of these are tasks that can be performed with an Access form 13 Copyright © 2015 John Wiley & Sons, Inc All rights reserved Study