Viewing the baseline grid. It is a good idea to create the baseline grid with an increment or line using the same space as the leading of your body copy. You will now change the increment for the baseline grid. 1234 2 Select the Type tool ( ) from the Tools panel and click in the body text in either of the columns on page 4. 3 In the Control panel, press the Character Formatting Controls button; notice that the Leading ( ) is set to 14.4 pt. You will enter this value inside the Baseline Grid Preferences. 4 Choose Edit > Preferences > Grids (Windows), or InDesign > Preferences > Grids (Mac OS). In the Grids Preferences dialog box, type 14.4 pt in the Increment Every text field. Click OK to close the Preferences dialog box. The grid now increments at the same interval as the leading. You will now align the text to the baseline grid. 1235 Changing the Increment Every value defines the spacing for the baseline grid. 5 Choose Edit > Select All, then press the Paragraph Formatting Controls button ( ) in the Control panel. 6 In the Control panel, press the Align to Baseline Grid button ( ). The selected text in both columns aligns to the baseline grid. 7 Choose View > Grids & Guides > Hide Baseline Grid, and then choose File > Save to save your work. Adding story jumps If stories continue from one page to another within a document, you will want to direct the reader to the appropriate page where the story continues. If you type in Please see page, and then manually enter a page number, there is room for error, especially if the page changes. You will use a page marker on page 2 showing that the story continues on page 5. There are text frames prepared for you to enter the marker. These frames with the Previous and Next page markers need to touch the linked text frames, and they have already been created for you. You will enter in the marker and see how InDesign displays the linked page information. 1 In the Pages panel, navigate to page 2 by double-clicking the page 2 icon. 1236 2 At the bottom-right corner of the text frame is a small frame containing the text Please see page. Select the Type tool ( ) from the Tools panel and place the cursor directly after the word page in this text frame. 3 Press the space bar once to put a space between the word page and the marker you will insert. 4 Choose Type > Insert Special Character > Markers > Next Page Number. This marker displays the number 5 because the larger text frame it is touching links to page 5. Now you will add the Previous page number to advise the readers where the story originates. The text frame with the Next Page marker. 1237 5 In the lower-left corner of the workspace, click the page drop-down menu to navigate to page 5. You can use this method or the Pages panel to easily move between pages. 6 Using the Type tool, place the cursor after the word page in the From page text frame. 7 Press the space bar to put a space between the words and the marker. 8 Choose Type > Insert Special Character > Markers > Previous Page Number. The number 2 appears because the text in the adjacent frame is linked from page 2. 9 Choose File > Save to save your work. Using styles to format text Styles save time when you’re working with text that shares the same look and feel across a document. If you decide that your body text should be a different size or font, styles let you make the change in one location, avoiding the need to make changes on every page. Additionally, styles make it easy to keep a consistent design, as you can use styles to apply multiple text attributes in a single click. Creating a headline and applying a style In this exercise, you will create a style and apply it to a headline. 1 In the Pages panel, double-click the page 2 icon. 1238 2 Select the Type tool ( ) from the Tools panel. 3 Highlight the headline What is the next cell phone innovation? 4 Choose Type > Paragraph Styles or click the Paragraph Styles button in the panel docking area. The Paragraph Styles panel opens. 5 Press the panel menu button ( ) in the upper corner of the Paragraph Styles panel and choose New Paragraph Style. In the Style Name text field, type Headline, and then click OK. The new style contains the text attributes from where the cursor was located when you created the new style, including font, style, color, and spacing. 1239 Creating a new paragraph style. 6 Select the Headline style in the Paragraph Styles panel to apply the style to the text. The appearance of the text does not change, but the text is now attached to the style. If the style is updated, the appearance of this headline will also update. When you create a new style, you can also have InDesign apply it to the current selection. In the General section of the New Paragraph Style dialog box, select the Apply Style to Selection checkbox. 1240 7 Click to place the cursor in the headline When is the best time to update equipment? located on page 3. In the Paragraph Styles panel, select the Headline style to apply it. The headline is formatted with the paragraph style you created. Importing styles from other documents You can import styles from one InDesign document to another, making it possible to share formatting across various documents, and keeping your brand identity and style consistent across multiple types of documents. In this exercise, you will import a Drop Cap style from another document and use the style in this document. 1 In the Paragraph Styles panel, press the panel menu button ( ) and choose Load Paragraph Styles. You will locate a file from which to import a style. 2 In the Open a File dialog box, navigate to the id03lessons folder and select the id0301_done.indd file. Click Open. The Load Styles dialog box appears. 3 In the Load Styles dialog box, click the Uncheck All button to deselect all the styles, because you will only import one specific style. Select the Drop Cap checkbox to select only this one style. 1241 Loading the Paragraph style Drop Cap. 4 Click OK. Drop Cap is now added to the styles in the Paragraph Styles panel in your document. In the next exercise, you will update an existing style, and then apply the Drop Cap style. Redefining styles You will now update the Body paragraph style to contain a new attribute, which will align the text to the baseline grid. 1 If necessary, navigate or scroll to view page 2. 2 Choose the Type tool ( ) and click in the text frame containing the story on page 2; then choose Edit > Select All. 3 Select the Body style in the Paragraph Styles panel to apply this style to all the selected paragraphs. 1242 4 If a plus sign appears next to the style name, press and hold the Alt (Windows) or Option (Mac OS) key and select the style name again. This removes any formatting changes that have been made since the style was applied. Changes made to text after a style has been applied are known as overrides. If you edit a style attribute outside the Paragraph Styles panel, the style is manually overridden, and a plus sign displays next to the style name in the styles panel. If you place your cursor over the style in the Paragraph Styles panel without clicking, and pause, a tooltip appears. The tooltip identifies which attribute is causing the override. Applying the Body style. 1243 [...]... this lesson Make sure that you have copied the CS5lessons folder onto your hard drive from the Digital Classroom DVD or online ePub users go to www.digitalclassroombooks.com/epub/cs5 See “Loading lesson files” on page XXIX This lesson may be easier to follow if the CS5lessons folder is on your desktop The project You will discover how styles simplify the design process by using them to enhance the look... Markers or use the context menus when entering the text 5 Use the new Track Changes feature in InDesign CS5 Enable Track Changes for a story using the Track Changes panel, and view changes made in the Story Editor 1 258 Indesign Lesson 4: Working with Styles Styles streamline the formatting of your documents, making it easier to create a consistent design across text and objects Styles also help simplify... styles with the same names as the styles in your InDesign document, there will be paragraph style conflicts upon importing, and the imported text will use InDesign’s style definition by default This means that, regardless of how text looked in Word, once imported into InDesign, the text is formatted with InDesign’s styles if the Word document and the InDesign document have styles with the same names 4... Byline styles from the Word document have mapped to the InDesign styles with the same names Identically named styles are automatically mapped when you use Style Mapping 5 The dialog box shows that the Microsoft Word style Normal is mapped to a style in this InDesign document Next to Normal, select the New Paragraph Style and choose Basic 1 252 Paragraph style from the drop-down menu This causes the... of the dialog box, highlight the text in the Font Family text field and type Adobe Caslon Pro You are going to replace Futura Bold with Adobe Caslon Pro Regular If you do not have Adobe Caslon Pro Regular, you may use another font that is available on your computer 1 255 Replacing a font 8 Click Change All To see the missing font replaced, click Done 9 Choose File > Save to save your work, and then choose... button 1 250 The Microsoft Word Import Options dialog box About Microsoft Word import options Any Table of Contents text, index text, footnotes, and endnotes can be brought from Microsoft Word into InDesign By default, the Use Typographer’s Quotes option is checked, which changes all quotes to typographer’s (curly) quotes This means that every inch- and foot-mark quote will be converted as well 1 251 If... multiple columns? 4 How can you add Previous and Next page markers? 5 What is the best way to see changes that have been made to text in a given story? Answers 1 No, you cannot create a false italic style using InDesign You need the actual font with the italic style to make this change, which is also true for other styles, including bold or 1 257 outline One exception to this is the ability to apply a skew... imported into InDesign Mapping styles 6 Click OK to close the Style Mapping dialog box Click OK again to accept the Microsoft Word Import Options The cursor is loaded with text that is ready to be placed with already-applied paragraph styles 7 Click in the left column on page 6 to place the text Missing fonts Fonts, like graphics, are not embedded within an InDesign document If you receive an InDesign document... you 1 253 probably do not have on your computer, and you will fix the font errors that occur as a result of the font not being available By default, InDesign highlights missing fonts in pink to alert you to the fact that the font being displayed is not the same as what was used when the text was originally formatted Finding and fixing missing fonts 1 In the Pages panel, double-click the page 5 icon... text to the opposite sides of the circle lets you know that the text is centered correctly 1247 The new start and end points of the text 10 Choose File > Save to save your work 1248 Importing text from Microsoft Word When flowing a Microsoft Word document into InDesign, the default setting, Remove Styles and Formatting from Text and Tables, automatically eliminates all the styles applied to the file . regardless of how text looked in Word, once imported into InDesign, the text is formatted with InDesign’s styles if the Word document and the InDesign document have styles with the same names. 4 Click. > Markers > Next Page Number. This marker displays the number 5 because the larger text frame it is touching links to page 5. Now you will add the Previous page number to advise the readers. originates. The text frame with the Next Page marker. 1237 5 In the lower-left corner of the workspace, click the page drop-down menu to navigate to page 5. You can use this method or the Pages panel to