btec level 5 hnd diploma in computing unit 06 managing a successful computing project

The report should include: - Logbooks, lessons learnt, reflection of project outcomes and project process - Critical evaluation of the selection of appropriate research tools and techniq

ASSIGNMENT 2 FRONT SHEET

Unit number and title Unit 06: Managing a Successful Computing Project

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ASSIGNMENT 2 BRIEF Qualification BTEC Level 5 HND Diploma in Computing

Unit number and title Unit 06: Managing a Successful Computing Project

Assignment title Present results and reflect the value gained

Submission Format:

Format: The submission is in the form of an individual written report and presentation report This

should be written in a concise, formal business style using single spacing and font size 12 You are required to make use of headings, paragraphs and subsections as appropriate, and all work must be supported with research and referenced using the Harvard referencing system Please also provide a bibliography using the Harvard referencing system

Submission Students are compulsory to submit the assignment in due date and in a way requested by the

Tutors The form of submission will be a soft copy in PDF posted on corresponding course of http://cms.greenwich.edu.vn/.

Note: The Assignment must be your own work, and not copied by or from another student or from books etc If you use ideas, quotes or data (such as diagrams) from books, journals or other sources, you

must reference your sources, using the Harvard style Make sure that you know how to reference properly,

and that understand the guidelines on plagiarism If you do not, you definitely get fail

Assignment Brief and Guidance:

Scenario: Continued from Assignment 1

Tasks

You have done the research and have the answer for the company problem It’s time to do a presentation of the results of your research in front of the board of directors Results should be analysed and appropriate recommendation should be drawn from that

Finally, you need to write a brief report to QA department to reflect the whole project process The report should include:

- Logbooks, lessons learnt, reflection of project outcomes and project process

- Critical evaluation of the selection of appropriate research tools and techniques for accuracy and authenticity

- Critical evaluation of project management plan and process applied on the project

Learning Outcomes and Assessment Criteria

LO3 Present the project and communicate appropriate recommendations based on meaningful conclusions drawn from the evidence findings and/or analysis

LO3 & 4

D2 Critically evaluate and reflect on the project outcomes, the decision making process and of the initial project management plan to support justification of recommendations and learning during the project

P5 Analyse research and data using appropriate tools and techniques

P6 Communicate appropriate recommendations as a result of research and data analysis to draw valid and meaningful conclusions

M3 Evaluate the selection of appropriate tools and techniques for accuracy and authenticity to support and justify recommendations

LO4 Reflect on the value gained from conducting the project and its usefulness to support sustainable organisational performance

P7 Reflect on the value of undertaking the research to meet stated objectives and own learning and performance

M4 Evaluate the value of the project management process and use of quality research to meet stated objectives and support own learning and performance

Table of Contents

1 Research analysis _ 6

1.1 Survey _ 6 1.2 Analyse and evaluate the data _ 8

2 Recommendations 12

2.1 Summary about my system _ 12 2.2 List of features _12 2.3 Advantages and disadvantages 13

3 Reflections 14

3.1 Log book 14 3.2 Evaluation of research result 17

References 19

1 Research analysis

- Create a survey form for some employees at some large companies

1.2.Analyse and evaluate the data

- Companies that be interviewed

- Most of the companies interviewed were in the technology industry The rest are manufacturing, healthcare, finance, real estate, and retail The employees of the companies interviewed come from many different industries, so this survey is very diverse and the accuracy of the survey is also relatively high

- Most of the interviewed companies apply teleworking, except for a few companies with specific jobs that require direct work, such as real estate that need to directly project and meet customers or the health care industry needs to work directly That is a favorable condition for our application to work well in the market

- When it comes to the advantages of working remotely, most of the interviewees said that working remotely helps to flexibly work time, increase work productivity and make better work-life balance So our application must focus on these strengths Our application must help users be

more productive There must be features that help improve work productivity as well as help users set standards, arrange, and divide work appropriately Not a single user thinks that the strength of remote working increases motivation So, if our application can create a dynamic feature for users, such as letting employees see each other's work progress to motivate work, or regularly sending motivational sayings for users That will be one of the advantages of our application

- Regarding the disadvantages of working remotely, most of the interviewees agreed that working remotely will lead to lack of relationship among co-workers Some interviewees said that working

remotely increases distractions or reduces employees visibility To overcome the above problems, our application must become more and more perfect and allow direct messaging or group meetings right on the application to help employees easily interact with each other, helping to increase the relationship between employees as well as increase employees visibility In addition, the application also needs to have a reminder feature The application will continuously remind work deadlines via gmail or notify right on the user's phone or computer screen to avoid distraction and distraction of employees

- When asked if he wanted to work remotely Most interviewees would prefer to work remotely or a combination of the two Except for some face- -face occupations such as real estate or tohealthcare, most people prefer to work remotely or combine the two The combination of teleworking and face- -face work will overcome all the weaknesses of remote working toEmployees can work remotely, but they need 1 to 2 days a week to come to the company

- From the results of the above survey We can see that most companies adopt remote working, so if our application can meet that need and solve the necessary problems, our application will be widely used

- In this survey I used google form, one of the most easy to use and widely used survey apps around the world I emailed senior employees of large corporations and invited them to take a survey Because this survey is sent directly to the gmail of senior employees of large corporations, the results of this survey are relatively accurate

2 Recommendations

2.1.Summary about my system

- With more and more companies allowing employees to work remotely, it is extremely urgent to have an application to manage work effectively Recognizing that need we wanted to create an application to manage projects and tasks

- The application will allow the whole team to set common goals, divide the work reasonably, each individual can set their own goals and update work progress Users can also report work to their superiors through the application, or leave notes for their colleagues

- With this application, work productivity will be increased many times Thanks to the function of setting goals and updating progress Team members can work together and the person doing the next job can know when they can do their job without texting or calling to ask

- In short, with this application a company or a team will function effectively without having to meet face-to-face Employees also do not need to report progress directly to the manager, but through the application, the manager can understand the work situation

2.2.List of features

+ Progress Meter Checklist + Inline editing

+ Detailed & Quick Overviews of Front/Back Cards

+ Easy Upload (Local Devices, Dropbox, Google Drive, and Box) + Data Filters

+ Automated Email Notifications

+ Individual/Group Task Assignment + Information Retrieval

+ Mobile-Friendly Views + Customer Support + File Attachment + Voting Options

+ Easy, Drag-and-Drop Editing

+ Easy Organization with Labeling, Tags, and Comments

+ File Attachment

+ Deadline Alerts and Notifications + Activity Logs

+ Information Backup + SSL Data Encryption + Developer API

+ Easy Upload (Local Devices, Dropbox, Google Drive, and Box) + Individual/Group Task Assignment

+ Security: Data security is one of our top priorities with Secure Socket Layer Encryption(SSL data encryption) your data will be protected in the safest way

+ Mobile Optimization: From the very beginning we wanted to aim for an app that was as comfortable to use as possible You can go out and hold your phone to manage your work easi ly- Disadvantages:

+ The app can't text and call yet: In the future, we want to develop more calling and messaging

features right on the app, making team meetings easy without the need for a 3rd party application

+ Keyboard shortcuts and keyboard productivity usage is limited We are developing more : diverse and effective keyboard shortcuts in the future

+ Limited amount of storage space: you can just upload image that is under 10MB, This weakness is being overcome by us

3 Reflections

Name: Nguyen Hoang Phuong

Project title: Project Management Tool

Date: 31/5/2022 7/6/2022–

Update Research/Task achieved:

We have researched technology to develope application Choosing runtime environment, framework, database and cloud service (on time)

Name: Nguyen Hoang Phuong

Project title: Project Management Tool

Date: 27/6/2022 4/7/2022–

Update Research/Task achieved:

We have designed the interface of the project and give it to developers to develope the project (on time)

New idea:

Design the interface for the application when presenting

Name: Nguyen Hoang Phuong

Project title: Project Management Tool

Date: 10 10/ /2022 17/10/2022–

Update Research/Task achieved:

We have developed the interface and the backend of the application(on time)

Risks/Issues identified:

There may be problems developing the mobile app interface and need more staff for the interface

Problem Encountered:

The development of the phone interface has problems because some phone screens are not wide enough to display all the functions, so it has to change the design for some phones with small screens making development time added interface Therefore, we have to assign more staff to support the development of the application interface

Name: Nguyen Hoang Phuong

Project title: Project Management Tool

Date: 7/11/2022 – 14 11/2022 /

Update Research/Task achieved:

We have finished testing the functions of application

to postpone the project deployment time so that the application can be as perfect as possible

Name: Nguyen Hoang Phuong

Project title: Project Management Tool

Date: 21 11/ /2022 28/11/2022–

Update Research/Task achieved:

We have finished deploying application to CH Play and App store

3.2.Evaluation of research result

- True to our expectations, the research results help us better understand the needs of the users so that we can come up with a product that can meet and solve the problems that most users have are suffering Thanks to that our application has many users, helping us to achieve high sales - Some knowledge that I have acquired during my research:

+ During the research process, when we encounter a problem, we need to find out the source of the problem, stay calm, and then find a solution

+ The unity and harmony of the team is very important, the team needs to communicate and discuss a lot before making an important decision in the product development process + Survey before building the application is very necessary, a survey helps us better understand customer needs, thereby helping us to set goals for product development

- Some thing that I have to explore more:

+ After the product is released we have to give a survey to the users about the product experience so that we can continuously improve and develop the product further

+ I had to learn more about how to manage a team to be as effective as possible to help increase team productivity

Wilson, F (2020) 10 Effective Tips on How to Manage A Project from Start to Finish Retrieved 4 7, 2022,

from https://www.ntaskmanager.com/blog/how- -manage-a-project/ to