Contractor Name: Merced County Department of Public Health Contract Number: 200524 Maternal, Child and Adolescent Health Program Contract Period July 1, 2005 through June 30, 2006 Attachment 8 19 This is trial version www.adultpdf.com Merril, Lisa (DHCS-AI-FAB) .A tlo~ vn 'tnt Ý! From: Sent: To: Cc: Subject: Wong, Cheryl (CDPH-CFH-MCAH-PAIS-AMF) Friday, September 21, 20072:01 PM Merrill, Lisa (DHCS-A&I-FAB) Lyle, Sue (CDPH-CFH-MCAH-PAIS-AMF) Response to Merced County #200524, FY 05/06, MCAH and AFLP Audit Exit Conference - Draft Report Attachments: MCH1541SHARESC3_EXCHANGE_09182007-120115.PDF; Merced 200524 Audit Finding 3.xls If"i ~ MCH1541SHARESC _EXCHANGE_09182. rj~~. ~ Merced 200524 Audit Finding 3 Hi Lisa: In the first attachment above, I am responding to the Draft Report on the management findigs including the adjustment draft and summary of findings. In the Draft Report, Adjustments To Other Matters, Schedule A, as enumerated: Lines 1 & 2 Agree with auditor's finding for time spent in other programs outside of MCAH Programs unless Agency can prove otherwise. 3 Disagree to the finding. The Agencies at their digression can bil down from enhanced matched fundig to matched non~enhance funding. Based on MCAH Fiscal Policies and Procedures, FY 07/08, Invoices Section, Requirements, p. 55. In the second attachment above, please note that for Jennifer Duda the Agency biled down a partial Enhanced Matching to a Non~Enhanced Matchig which is fine, according to our policies and procedures manual. The Agency used more of their funds than the federal funds they could have as stated in the Time Study for Jennifer Duda. 4 & 5 Agree with auditor's findings for fleet mieage in both MCAH & AFLP biled at State Reimbursement rate of $ 34/mie. 6,7, 8 & 9 Agree with auditor's findings travel expense applicable to other program. Thank you, Cheryl \íVong Contract Manager Maternal Child &: Adolescent Health Program Center For Family Health CA Department of Public Health 1615 Capitol Avenue, MS 8305 P.O. Box 997420 Sacramento CA 95899-7420 1 This is trial version www.adultpdf.com (916) 650 - 0340 desk (916) 650 - 0309 fax E-mail: cheryLwongØ)cdph.ca.gov This email and any attachments thereto is intended only for the addressee(s) shown above. It may contain information that is private, confidentiaL, privileged, or otherwise protected from disclosure. Any review, copying, or distribution of this email (or any attachments thereto) by persons other than the addressee(s) is strictly prohibited. If you are not the intended recipient, please contact the sender immediately and permanently delete the original and any copies of this em ail and any attachments thereto. 2 This is trial version www.adultpdf.com State of California Department of Health Services Contractor Name ~ERCED COUNTY OEPT. OF PUBLIC HEALTH Report References i Audit Report I Invoice or S:!aim Schedule; Line i Form fl. Line r- Adj. . No. 'Fiscal Period ,JULY 1, 2005 THROUGH JUNE 30, 2006 i -_ Explanation of Audit Adjustments ADJUSTMENTS TO OTHER MATTERS 1 Personnel : Contract Number 1200524 ¡ I As Reported Increase (Decease) Adjustments 13 _ _- As Adjusted ($294) (75) (431) (800) (800) A N1A To recver $294 of Federal fund salary expense for lime spenl in olher programs. To rever $75 of Slate fund salary expense for lime spent in other programs. To recver $431 of Federal non-matched funds billed to non-enhanced funding. County of Merced, Maternal, Child and Adolescent HeaJlh Program Conlrct Number: 200524 Budget Peñod: July 1, 2005 through June 30,2006 FFP MCH Polfy and Procedures - Funding FFP MCH Policy and Procedures - Administrtion Operating Expenses To recover $3,497 of Federal fund mileage èiçense biled at a rate greater than the contracted State rate of $0.34 per mile. To recover $1,305 of Stte fund mileage expense bmed at a rare greater than the rontracted Stte rate of $0.34 per mile. County of Merced, Maternal, Child and Adolesænt Health Program Contrct Number: 200524 Budget Peñod: July 1, 2005 through June 30, 2006 FFP MCH Policy and Procedure - Funding $513,312 $19,073 ($3.497) (1,305) ($4,802) $14,271 2 3 A NlA 2 4 5 Paqe (S co "- . "- LD "- "- (S (S p oi ui w ui (J L .L .¡ oi "- .¡ C1 :i (f ¡, § H -1 (f 'U ¡, Gl rr ~ "- "- (S oi This is trial version www.adultpdf.com State of California Department of Health Services Contractor Name ~~~.RCED COUNTY DEPT. OF PU~Ll~.~EALTH . __ Report References ._ _~ i i . i Adj. L_.ALJ~i!~eport Irworoe or G!~~ No.1 · : Schedufe üne Fiscal Period JULY 1, 2005 THROUGH JUNE 30, 2~Q.~_ . Contract Number 200524 Adjustments 13 lS co "- i' il i' lS lS Explanation of Audit Adjustments ADJUSTMENTS TO OTHER MATTERS ì i I , As ! Reportd Increse (Decrease) As Adjusted ,. 01 in w Form # . Line 6 To recover $5,276 of Federal rund mileage expense biled at a rate greater than the contracted State rate of $0.34 per mile. ($5,276) in U' l L .p 01 i' .¡ 8 1 NlA 2 Operating Exnses $32,900 7 To recover $2,085 of State fund mileage expense billed at a rate greater than the contracted State rate of $0.34 per m¡le. (2,085) 8 To recover $327 of Federal fund trvel expense app Iræble to another program. billed to the AFlP program. (327) 9 To recover $119 of State fund travel expe nse applicable to another program, Med to Uie AFlP program. (119) ($7,807) $25,093 County of Merced, Maternal, Child and Ado!esoent lìeallh Program Contrct Number: 200524 Budget Period: July 1, 2005 through June 30,2006 FFP MCH Policy and Procedures - Funding FFP MCH Policy and Produres - Administralion t: I in ¡: c t: H -l in 'U :¡ Gl rr CS Page 21 w "- lS 01 This is trial version www.adultpdf.com C) r: .c () as :æ "C Q) () r: as .c r: W C) r: .c oS as :æ "C Q) () r: as .c r: Q) i r: o Z C) r: "C r: :: u. "C Q) .c () as E r: :J A-it~V'~ir b- mo ,,GO 10m ,,N ,, I' 10 co c0 N fi fi an N - an ,. ~ Co c C1 en ~ "C C1 U. ?f 1/ M ~ co II oi c. ~ c C1 en ci m 00 N Ö i. ,, fi fi o an - o an ~ Co c C1 en ~ "C C1 U. ?f 1/ ,. ~ ca ~ co ~ ~ Co c C1 ~ N N (V (V (V (V cD co fi fi fi ~ Co c C1 en ci ~ o (V I' m N N o ,, fi :; C1 ;¡ ¡: '* GO 10 co 1/ C1 en II 3: ¡; - o i- o o (V ,, N UJ ~ ¡: a C1 C1 ~ .2 c. E w C1 c. II "C ~ C -: fi fi ?f en l" I' GO 10 N 010 ., i. ,, fi fi ?f ~ an ci ~ o (V I' m N N o ,, fi '* GO 10 co o o (V ,, N C1 c. II "C ~ C -: This is trial version www.adultpdf.com . 200524 Audit Finding 3 Hi Lisa: In the first attachment above, I am responding to the Draft Report on the management findigs including the adjustment draft and summary of findings. In the Draft Report, . the finding. The Agencies at their digression can bil down from enhanced matched fundig to matched non~enhance funding. Based on MCAH Fiscal Policies and Procedures, FY 07/08, Invoices Section,. contain information that is private, confidentiaL, privileged, or otherwise protected from disclosure. Any review, copying, or distribution of this email (or any attachments thereto) by persons