STATE OF MISSISSIPPI OFFICE OF THE STATE AUDITOR PHIL BRYANT State Auditor RAMONA HILL, CPA Director, Department of Audit ED YARBOROUGH, CPA, CIA, CFE, CGFM Director, Division of County Audits ALCORN COUNTY, MISSISSIPPI Primary Government Financial Statements and Special Reports For the Year Ended September 30, 1996 ALCORN COUNTY TABLE OF CONTENTS FINANCIAL SECTION 1 INDEPENDENT AUDITOR'S REPORT 3 PRIMARY GOVERNMENT FINANCIAL STATEMENTS 5 Combined Balance Sheet - All Fund Types and Account Groups 6 Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental Fund Types 7 Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget (Non-GAAP Budgetary Basis) and Actual - All Governmental Fund Types 8 Notes to Financial Statements 10 SUPPLEMENTAL INFORMATION 23 Schedule of Federal Financial Assistance 25 SPECIAL REPORTS 27 Independent Auditor's Report on the Internal Control Structure Based on an Audit of the Primary Government Financial Statements Performed in Accordance with Government Auditing Standards 29 Independent Auditor's Single Audit Report on the Internal Control Structure Used in Administering Federal Financial Assistance Programs 31 Independent Auditor's Report on Central Purchasing System and Purchase Clerk Schedules (Required by Section 31-7-115, Miss. Code Ann. (1972)) 35 Independent Auditor's Report on Compliance Based on an Audit of the Primary Government Financial Statements Performed in Accordance with Government Auditing Standards 41 Independent Auditor's Single Audit Opinion on Compliance with Specific Requirements Applicable to Major Federal Financial Assistance Programs 43 Independent Auditor's Single Audit Report on Compliance with General Requirements Applicable to Federal Financial Assistance Programs 45 Independent Auditor's Single Audit Report on Compliance with Specific Requirements Applicable to Nonmajor Federal Financial Assistance Program Transactions 47 Independent Auditor's Report on Compliance with State Laws and Regulations 49 FINDINGS AND RECOMMENDATIONS 51 The Office of the State Auditor does not discriminate on the basis of race, religion, national origin, sex, age or disability 1 ALCORN COUNTY FINANCIAL SECTION 2 ALCORN COUNTY (This page left blank intentionally) OFFICE OF THE STATE AUDITOR PHIL BRYANT AUDITOR 3750 I-55 NORTH FRONTAGE ROAD JACKSON, MISSISSIPPI 39211 (601) 364-2888 FAX (601) 364-2828 3 INDEPENDENT AUDITOR'S REPORT ON THE PRIMARY GOVERNMENT FINANCIAL STATEMENTS AND SUPPLEMENTAL INFORMATION September 3, 1997 Members of the Board of Supervisors Alcorn County, Mississippi We have audited the accompanying primary government financial statements of Alcorn County, Mississippi, as of and for the year ended September 30, 1996, as listed in the table of contents. These financial statements are the responsibility of the county's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. A primary government is a legal entity or body politic and includes all funds, organizations, institutions, agencies, departments and offices that are not legally separate. Such legally separate entities are referred to as component units. In our opinion, the primary government financial statements referred to above present fairly, in all material respects, the financial position of the primary government of Alcorn County, Mississippi, at September 30, 1996, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles. However, the primary government financial statements, because they do not include the financial data of component units of Alcorn County, Mississippi, do not purport to, and do not present fairly the financial position of Alcorn County, Mississippi, at September 30, 1996, and the results of its operations for the year then ended in conformity with generally accepted accounting principles. Our audit was made for the purpose of forming an opinion on the primary government financial statements taken as a whole. The supplemental information, as listed in the table of contents, is presented for purposes of additional analysis and is not a required part of the primary government financial statements of Alcorn County, Mississippi. Such information has been subjected to the auditing procedures applied in our audit of the primary government financial statements and, in our opinion, is fairly presented in all material respects in relation to the primary government financial statements taken as a whole. 4 In accordance with Government Auditing Standards, we have also issued a report dated September 3, 1997, on our consideration of Alcorn County, Mississippi's internal control structure and a report dated September 3, 1997, on its compliance with laws and regulations. RAMONA HILL, CPA Director, Department of Audit 5 ALCORN COUNTY PRIMARY GOVERNMENT FINANCIAL STATEMENTS 6 ALCORN COUNTY Exhibit A Combined Balance Sheet - All Fund Types and Account Groups September 30, l996 Governmental Fiduciary Account Totals Fund Types Fund Type Groups Memorandum General General Only Special Debt Capital Fixed Long-term Primary General Revenue Service Projects Agency Assets Debt Government ASSETS Cash and investments (Note 3) $ 769,910 1,361,547 94,065 29 55,152 2,280,703 Deferred compensation plan assets (Note 4) 25,482 25,482 Intergovernmental receivables 124,925 3,500 128,425 Interfund receivables (Note 5) 83,253 15,757 7,453 106,463 Fixed assets (Note 6) 7,581,839 7,581,839 Amount available in debt service funds 80,619 80,619 Amount to be provided for retirement of general long-term debt 2,944,533 2,944,533 Total Assets $ 894,835 1,448,300 109,822 29 88,087 7,581,839 3,025,152 13,148,064 LIABILITIES AND FUND EQUITY Liabilities: Claims payable $ 298,036 269,358 567,394 Amounts held in custody for others 25,482 25,482 Intergovernmental payables 149,123 4,684 62,605 216,412 Interfund payables (Note 5) 77,260 29,203 106,463 General obligation bonds payable (Note 10) 1,665,000 1,665,000 Capital leases payable (Note 10) 694,599 694,599 Other loans and notes payable (Note 10) 665,553 665,553 Total Liabilities 524,419 274,042 29,203 0 88,087 0 3,025,152 3,940,903 Fund Equity: Investment in general fixed assets 7,581,839 7,581,839 Fund balances: Reserved for debt service 80,619 80,619 Unreserved 370,416 1,174,258 29 1,544,703 Total Fund Equity 370,416 1,174,258 80,619 29 0 7,581,839 0 9,207,161 Total Liabilities and Fund Equity $ 894,835 1,448,300 109,822 29 88,087 7,581,839 3,025,152 13,148,064 The notes to the financial statements are an integral part of this statement. This is trial version www.adultpdf.com . STATE OF MISSISSIPPI OFFICE OF THE STATE AUDITOR PHIL BRYANT State Auditor RAMONA HILL, CPA Director, Department of Audit ED YARBOROUGH, CPA, CIA, CFE, CGFM Director, Division of County. intentionally) OFFICE OF THE STATE AUDITOR PHIL BRYANT AUDITOR 3750 I-55 NORTH FRONTAGE ROAD JACKSON, MISSISSIPPI 39211 (601) 364-2888 FAX (601) 364-2828 3 INDEPENDENT AUDITOR& apos;S REPORT ON THE PRIMARY. 47 Independent Auditor& apos;s Report on Compliance with State Laws and Regulations 49 FINDINGS AND RECOMMENDATIONS 51 The Office of the State Auditor does not discriminate on the basis of race, religion,