[...]... regulations, procedures, and practices and integrates them into a useful ‘‘how-to’’ volume explaining the export and import process in great detail While the book covers all the basic export/ import procedures and documentation, experienced foreign traders also are likely to find many new nuggets of practical, costsaving information and advice The learning process never stops Tom and I meet many exporters and importers... Combined Export and Import Departments In many companies, some or all of the functions of the export and import departments are combined in some way In smaller companies, where the volume of exports or imports does not justify more personnel, one or two persons may have responsibility for both export and import procedures and documentation As companies grow larger or the volume of export/ import business... Organizing for Export and Import Operations This Page Intentionally Left Blank Chapter 1 Organizing for Export and Import Operations Smooth and efficient (and, therefore, profitable) exporting or importing requires certain personnel who have specialized knowledge The personnel involved and their organization vary from company to company, and sometimes the same personnel have roles in both exporting and importing... Operations Figure 1–8 Import manual table of contents 12 Organizing for Export and Import Operations of customs entries, and under the Automated Export System the Department of Commerce and Customs have established a program for the electronic filing of export documentation Under these scenarios, export and import trade will be facilitated; however, the potential for exporters/importers to avoid their... for export and import manuals are shown in Figures 1–7 and 1–8, respectively E Record-Keeping Compliance Exporters and importers have always had an obligation to maintain records relating to their international trade transactions Recently, however, these obligations have assumed a place of central importance due to technological advances and related changes in the law As the volume of export and import. .. Distribution —Packing —Shipping Instructions —Shipping Documents Export Department Freight Forwarder Customer D Manuals of Procedures and Documentation It is often very helpful for companies to have a manual of procedures and documentation for their export and import departments Such manuals serve as a reference tool for smooth operation and as a training tool for new employees Moreover, since the Customs... Organizing for Export and Import Operations port shipments and interface with other outside services Some of this interface, such as with packing companies and steamship lines, and possibly governmental agencies and banks, may be handled by a freight forwarder The number of personnel needed and the assignment of responsibilities depends upon the size of the company and the volume of exports involved... alternatives so that the reader can make his or her own decisions regarding exporting and importing strategies The actual samples of documents shown should be helpful in understanding export and import transactions in general, but they may require modification for particular transactions Both exporting and importing are discussed in this book, and for those engaged in only one or the other, an attempt has been... establish that the importer is using ‘‘reasonable care’’ in its importing operations and they are recommended by the Bureau of Export Administration for export operations Such manuals should be customized to the particular company They should describe the company’s export process and import process They should contain names, telephone numbers, and contact persons of the freight forwarders and customs brokers,... new situations arise This book tries to answer the questions: What procedures should be followed, and what documentation is utilized in exporting and importing? It is often said that xix Preface international sales move on the documents This book attempts to describe the roles that various documents play in export and import transactions and to show how wellprepared documents can eliminate problems; it . I Organizing for Export and Import Operations 1 Chapter 1. Organizing for Export and Import Operations 3 A. Export Department 3 B. Import Department 4 C. Combined Export and Import Departments.