1  Guidancetoassist organisersof  SmallEvents      2     CONTENTSPage  1. Introduction3   1.1Responsibilityfortheeventandplanning4  1.2PublicandEmployer’sliabilityinsurance5  2.HealthandSafety   2.1Thelaw6  2.2Howtodoariskassessment6  2.3Venue/site7  2.4Thecrowdmakeup8  2.5Saf etybarriers8  2.6Informationnoticesandsignage9  2.7Temporarystructures9  2.8Firesafety10  2.9Electricalinstallationsandlighting10  2.10Gassafety11  2.11Firstaidmanagement12  2.12Stewards,securityandCRBchecks12  2.13Communications13  2.14Welfarefacilities14  2.15Ca tering,merchandising,attractionsandspecialeffects15  2.16Camping15  3.NoiseControl17  4.Pre‐andDuringEventChecklist(BasicExample)18  5.BlankRiskAssessmentTemplate19  6.FoodSafetyAdvice20  7.WhattoexpectfromInspectors21  8.RecommendedReading 22  9.OthersourcesofInf ormationandGuidance 25  10.DorsetEnforcementAuthoritiesContactDetails26  11.Acknowledgements27       3 1INTRODUCTION  Purpose Thisguidehasbeenproducedtoassistsmalleventorganisers.Eacheventisdifferentandwillrequire different levels of management, services and provisions, However, there are elements that are commontoalleventsandweadviseyoutousetheinformationcontainedinthisguideasabasisfor planningyouevent.there quirementsfortheirevent.  If you are an employeror self‐employed person, compliance with health and safety, food safetyand fire precautions legislation are legal requirements andcanbe enforced bylocal authorities.In other casesvoluntarygroupswillfindmuchoftheinformationhelpful,andiftheprincipleslaidouthereare followed,sho uldensurethatyoucomplywithcommonlawduties(i.e.thosewhicharen’tenforceable butthroughwhichyoucanbesued).Safe,well‐runeventswillhavefewerinjuriesorunsafeincidents, withlesslikelihoodofresultantclaimsforcompensationorevenenfor cementaction.  Appropriateprecautionaryandpreventive(orcontrol)measuresineachcasewilldependonahostof factorssuchas:   thesize,locationandnatureoftheevent,  whethertheeventisindoorsoroutdoors,  theaudience/crowdprofileanddynamics,  whethercontractorsundertakecertaintasks,  thepresenceoftraders,useofspecialeffects,  accessibilityforemergencyservicesetc.  Dependingonthecircumstances,eventorganisers(oftencalled‘dutyholders’)willeitherhavealegal duty to comply with the law, or a common law duty to follow the same principles; in all cases they shoulddetermineandimplementsuitableandsufficientprecautionstokeepeveryonesafe.  This publication identifies som e of the hazards likely to require consideration and gives guidance on how to address them (some or all may be relevant to your event).These are generally called risk assessments and help the duty holders decide which elements of hazard are relevant and how to assessth elevelandtypeofcontrolsneededforthatevent.Manyeventswillinvolveactivitieswhich comewithinthedefinitionof“licensableactivity”forthepurposesoftheLicensingAct2003.Subject tocertainexemptions“licensableactivity”,includes:   Retailsaleofalcohol,  Provision of entertainment (e.g. music and dancing, live music, play, film, indoor sporting event),  Latenightrefr eshment(supplyofhotfoodordrinktothepublicforconsumptiononoroffthe premises(mobileunitsincluded)between11pmand5am),  Acombinationoftheabove. However,many elements of this guide canbeused as a templa tefororganising public eventswhich donotinvolvea“licensableactivity”.  It is not unusual for certain types of events involving a ‘licensable activity’ to require a Premises Licence for theperiod of the event under the Licensing Act 2003.However, forsmaller events(less than500pe ople)ofshortduration(lessthan96hours),organisersmaynotrequireaPremisesLicence butmayberequiredtogivetheLicensingAuthorityaTemporaryEventNotice.Formoreinformation onthisyouareadvisedtocontactthelocalauthoritylicensingsectionorwebsitewheretheeventis being held. Al ternatively, in the DorsetEnforcement Authorities Contact Details section you will find detailsofotherstaffwhomaybeabletoassistyouwithyourenquiry. 4  IfitisalicensableeventthePolice,FireService,EnvironmentalHealth(NoiseControl),Health&Safety Regulator, Trading Standards or Social Services (Child Protection) acting as ‘responsible authorities’ can place detailed conditions in relation to the four licensing objectives which then become requirementsofthePremisesLicence.Thefourlicensingobjectivesare:   Thepreventio nofcrimeanddisorder  Publicsafety  Thepreventionofpublicnuisance  Theprotectionofchildrenfromharm  Whetheryouareproposingtorunafunday,fete,festival,fancydressstreetparty,smallgig,concert, carnival,localshoworbarndancethereshouldbesomeusef uladviceforyouincludedinthisguide.  This guide ‐‐‐‐‐ aims to help those who organise events so that the event runs safely. The event organiser, whether an individual, charity or community group, has prime responsibility, and an obligationinlaw,forprotectingthehealth,safetyandwelfar eofeveryoneworkingat,orattending, theevent.Soinpracticeanystaff,volunteers,helpersandthepublic.Forsmalleventssuchasjumble sales, presentations and exhibitions held in village, school or church halls and fund raising events organised by groups like school PTA’s, church, community and vo luntary groups and charitable societiesthesepeoplemustbeconsidered  Good planning and management are fundamental to the success of any event.All organisers are recommendedtousethesectionheadingsinthisguideasaframeworkorchecklistforplanningtheir particulareventandtohighlightthemainareasforconsiderationintheirriskasses sment.  Whatthisguideisnot‐‐‐‐‐theinformationcontainedinthisguidehasprimarilybeenwrittentoprovide advice for small and medium sized events of various types.Larger events such as rock concerts in sports stadiums are not catered for in this guide and more sp ecific, detailed guidance should be sought as referenced in recommended reading.This guide does not replace the need for event organisers to seek advice from other sources and particularly for consultation with relevant Local Authority officers and the emergency services.These officers will be prepared to offer advice and assistanceincludingwhetheraPremisesLi cenceisrequiredornot.   1.1Responsibilityfortheeventandplanning   Whenplanninganyeventthereshouldbeanamedorganiseridentifiedattheearliestopportunity(see 2.1‐ general legal considerations). For larger events,a detailed management structure should be drawnupformallyidentifyingwhoisresponsibleandforwhat.Thereshouldalsobeaneventsafety plan.  Planningforsafety   Effective planning willidentify, eliminate and control hazards and risks. The amount of time that needs to be set aside for planning will very much depend upon the size, type and duration of the event,butstartearly!Listedbelowaretherecommendedphasesofplanningtheevent       5 THEPHASESOFEVENTPLANNING   Preparation/“buildup”  Mayincludeplanningthevenuedesign,selectionofcompetentworkers,selectionofcontractorsand subcontractors,constructionofstages/temporaryroadways/marquees/fencingetc.   ‘Loadin’  Mayincludeplanningforthesafedeliveryandinstallationofequipmentandserviceswhichwillbe usedattheevent,e.g.stageequipmentusedbytheperformers,lighting,publicaddress(PA)systems etc.   TheActualEvent  (e.g.durationfete/show/concert/gigisopentothepublic). Mayincludeplanningeffectivecrowdmanagementstrategies,transportmanagement strategiesandwelfarearrangements.Planningstrategiesfordealingwithfire,firstaid,contingencies andmajorincidentsetc.   ‘Loadout’&‘Breakdown’  Requiresplanningforsaferemovalofequipment,vehiclesandservicesandwillinclude planningtocontrolrisksoncetheeventisoverandtheinfrastructureisbeingdismantled. Collectionofrubbishandwaste‐waterdisposalpresentriskswhichalsoneedtobeplannedand managed.   1.2PublicandEmployer’sLiabilityInsurance   Itisstronglyrecommendedthatyougetpublicliabilityinsurancebeforeaneventtakesplaceasthe absence of it may lead to the event not being supported by the public authorities and emergency services. If mustget employer’s liability insurance if you are employing people as it is a legal requirem ent.                 6 2HEALTHANDSAFETY  2.1Thelaw  For health and safety legislation toapply toyour event, a work activity must exist. Many events will involve a work activity (i.e. at least one person will be employed ‘at work’: for example during preparation,theactualeventorthepost‐eventbreakdown/clear‐up)andthereforebesu bjecttothe HealthandSafetyatWorketc.Act1974(HASWA)andsubsidiarylegislation.  HASAW puts legal requirements on everyone involved in managing the event.Legal relationships between promoters, event organisers, contractors, exhibitors/traders, performers, land/property owners etc. can be a verycomplex area of law so it isimportant to establishclear health and sa fety responsibilities. It is therefore important toidentify all those with health and safety responsibilities thatareinvolvedintheevent.Inthemajorityofcasesthemainresponsibilitywillrestwiththeevent organiser.Experiencesuggestsitisadvisabletoagreecontractualresponsibilitiesinwriting.  Even if there is ‘no work activity’, it isgood practice for a group or organisatio n with volunteer workers to provide the same level of health and safety protection as they would in an employee/employerrelationshipirrespectiveofwhethertherearestrictlegalduties.Thisisbeca usea commonlawdutyofcarewillalwaysexistincircumstanceswherenooneis‘atwork’.  Thereare3mainrequirements:   Employersmustensurethehealth,safetyandwelfareoftheiremployeessofarasisreasonably practicable;   Employers must provide and maintain plant and sys tems of work that are, so far as is reasonablypracticable,safeandwithoutriskstohealth;   Employers must conduct their undertaking in such a way as to ensure, so far as is reasonably practicable,thatpeople who are nottheiremployees(e.g. guests,members of the public and contractors) are not expose d to risks to their health and safety.(This Section also imposes a similardutyontheself‐employedtowardsthemselvesandotherpeople).   Youmustalsoundertake riskassessmentswhichhelp you decide what hazards arespecificto youreventandwhatcontrolmeasuresareneede d.Youmustconsider:   thehealthandsafetyriskstowhichtheiremployeesareexposedwhileatwork;and   thehealthandsafetyriskstootherpeopleresultingfromorinconnectionwiththeemployers’ work,inordertoidentifythemeasuresneededtocomplywithhealthandsafetylegi slation.  Thesamedutyisplacedonself‐employedpeopleinrespectoftheirownhealthandsafetyandthatof otherpeople.   2.2Howtodoariskassessment  Riskassessmentshouldbecarriedoutforallphasesoftheeventincludingthesite/venuepreparation, theeventandthesite/v enuebreakdownorclear‐up.(Seeflowdiagramonpage5).     7 Theseparatepartstotheriskassessmentareshowninboldbelow:    Identifythehazardsassociatedwiththeeventi.e.anythingthatcancauseharm.(Youcanlook atspecificpublications,visitingthesiteorvenueandobtainingdetailsofspecifichazardsfrom contractors,cateringoutletsandsuppliersofspecialeff ectsetc).  Decidewhomaybeharmedandhow  Assessthelevelofrisk  Identifyappropriateandadequateprecautions;and  Recordyourfindings.(Ifyouhavefewerthanfiveemployeesyoudonotneedtowriteanything down,thoughitisusefultokeepawritt enrecordofwhatyouhavedone).(Ifyouareapplying forapremiseslicenceundertheLicensingAct2003,relevantprecautionsshouldbelistedwithin the‘publicsafety’partofthelicensingobjectives).  Theoveralleventriskassessmentwillhelptodeterminewhatcontrolsorprecautionsyouneedtoput into place to manage the eve nt safely. This should include planning, communicating and practicing your emergency procedures. It isstrongly recommended thatevery eventis risk assessed,whether thelawsaysitshouldbeornot.  (Page26ofthisguideprovidesablankriskassessmenttemplate.ForfurtherinformationseetheRisk M anagementsectionoftheHSEwebsitewhichincludesexampleriskassessmentsat www.hse.gov.uk/risk/index.htm .Oneoftheexamplesshownonthewebsiteisanightclubwhich providesausefulillustrationofhowamusicvenueriskassessmentcouldbedocumented).   2.3Thevenue/site   Alleventsmusthaveadequatespace for the public to movesafelyaroundthestalls, rides, camping areas, performance /stage,arena /exhibition areas etc. The routes to exits must be unobstructed by thestalls/goodsetcandthisisespeciallyimportantwhentheeventisindoors.  If the event is being held outdoors, the car park, footpaths and any staging/str uctures should be suitable for use in bad weather conditions and think how bad weather may affect your emergency arrangements.  Youmustidentifyandcontrolobvioushazardsonboththesiteandsurroundingareas,suchasstored chemicals or machinery, unfenced holes, steep drops b etween different ground levels, ponds/water andunsafeorotherstructuresthatthepublicshouldbekeptawayfrombymeansofbarrier/fencing  Height restrictions should be identified and also notified at the access to the site.Where overhead cablesareaproblemyoushouldliaisewiththelocalpowerdistributi oncompany.  If you need to dig into the ground, the presence of any underground services or pipelines will also needtobetakenintoaccount.  Slip, trip, fall or other similar hazards should be considered and addressed as part of the risk assessmentasshouldthesuitabilityofthegroundforstages,heavyplantandtetheredstructures.  Think about workplace transport risks / vehicle safety issues such as reversing vehicles and obstructionstothedriversview,pedestriancrossingroutes,roughterrainetc.  Check that there will be enough lighting throughout the site/venue, including adequate temporary emergencylighting(iftheeventgoesonafterdark).  Makesurethatyoureventwillnotcauseanoisenuisancebyselectingthesiteandstagingcarefully (seesection3). 8  Considersuitablearrangementstoenablepeopleofdifferentabilitiestoattend/accesstheeventand usethefacilitiesprovided.  Wheretostart:  Prepareasketchplanofthesite,(preferablytoscale)showingthepositionofalltheactivities/ attractions,services,circulationroutesandexits.  Seekearlyapprovalfromlocalhighwayaut horityifroadclosuresorspecialtrafficmanagement arrangementsarerequiredonthehighway.  Haveenoughexitsfor amassorderlyevacuationofthe siteandtheoccupantcapacityagreed withtheemergencyservices.  Haveentrancesandexitsidentifiedforemergencyvehicleaccess.Theseshouldbeagreedwith theem ergencyservices.Emergencyexitsandroutesshouldbeclearofobstructionsatalltimes andshouldbeclearlyindicatedbysuitablesignswhichareilluminatedifnecessary.  Make sure that construction work and vehicle movements that may take place during site preparationaresupervisedand/orprotectedbysuitablebarriers.  Arrange se parate vehicle and pedestrian entrances/exits to the site and arrange entrance queuesthatdonotobstructvehicleaccessornearbyroadjunctions.  Site any car parking well away from the pedestrian areas of the site.Clearly signpost the parkingareaanddonotallowcarstobepa rkedanywhereelse.  Design and provide stewarded car parking areas to manage the risk from hazards to pedestrians such as reversing vehicles.Have cars facing down or across a slope as it can be difficulttodriveupaslopeifgroundissoftoritrainsduringtheeventandtherearelotsofcars tryingtogetof fthecarparkinthesamedirection.  Consider stopping vehicles moving in the public areas of the site during the event, unless for emergencypurposes,oraccompaniedbystewards.  Make sure the entrance is well stewarded (especially when there is a limit on the number of peopletha tcanbeaccommodatedattheevent)andthatanaccurateformof‘headcounting’is operatedtopreventovercrowdingonsiteandatexits.  2.4TheCrowdMakeup   Risk associated with some hazards may increase or decrease given different types of crowd . (See ManagingCrowdsSafelyHSG154).  Think:  What are theneeds of young children, teenagers, those with disabilities and elderly people then make“reasonable adjustments” for these people e.g.provide extra help at an even t and/orchangethephysicalfeaturestoovercomephysicalbarrierstoaccess.  Does your eventpolicy andpromotional material reflect an inclusive approach(e.g. could you providematerialinlargerprint/alternativelanguagesetc).  2.5Safetybarriers   Barriersserveseveraldifferentpurposes.Theycanprovidephysicalsecurityorbeusedtopreventthe audienceaccessingequipment,displays,moving machinesetc.Theymayalsobeusedto relieveand preventthebuildupofaudiencepressures,e.g.aproperlyconstructedfrontofstagebarrier.  9 BarrierswillbepushedagainstandmustbedesignedtowithstandthisloadYoumustcheckwithyour supplierthattheyarefitforyourpurposes. (ForfurtherspecificinformationonbarriersseeTheEventSafetyGuide(HSG195)andtheInstituteof Structural Engineers publication Temporary Demountable Structures‐Guidance on procurement, designanduse.(ThirdEdition)(2007)).   2.6Inf ormationnoticesandsignage  Safetysignsandinformationnoticesareaveryimportantmeansofcommunicationatanevent.(See recommended reading). Internationallyrecognised logos arehelpful to non‐Englishspeaking/reading individuals.Sothattheyarerecognizablesafetysignsmustcomplywiththelaw  (Note:IfthesignsareonthehighwaytheymustcomplywiththeTra fficSignsRegulationsandGeneral Directions2002).Alsorememberthatenclosedstructuresneedsignagetoprohibitsmokinginside.  Consider:  Multilingualsigns/notices.  Is there enough signage/notices of suitable size around the venue, for example lost property, lostchildren,safetysignage(asappropriate).  2.7TemporaryStructures Staging/LightingTowers   It is veryimportantthat if youare havinganystaging, lighting/sound towers, theyareerected by a competentpersonandwrittenconfirmationisobtainedfromthemtosaythatthestructuresaresafe inallforeseeableconditions,includingpoorweather.  Makesurethatallthestagingand/orstructuresarepositionedsoasno ttoobstructanyentrancesor exitsfromthesite.  Fall protection for the edge of the stage facing the audience is not normally provided but the edge should be clearly marked. Other physical obstructions, unprotected edges, edges by gaps and stair nosings should all be marked with whi te, luminous or reflective tape (guidance suggests such markingsshouldbeaminimumof25mmwidetobevisible)orinacontrastingcolour.  All staging and structures should be free from trip hazards and other physical hazards (i.e. sharp edges/points/protrudingsupportmembers).  (ForfurtherinformationseetheInstituteofStructuralEngineerspublicationTempo raryDemountable Structures.Guidanceonprocurement,designanduse.(ThirdEdition)(2007)).  Marquees/Tents.   IfyouarehavingmarqueesandtentsyoushouldasktheFireServicetheirthoughtsonsafetyaspects includingsiting, construction, flame retardency and the provision of exits, emergency lighting etc. Yourriskassessmentshouldidentifywhatisasafedistancebetweenmarquees,caravans,vehiclesand otherstructures.  Think about the arrangements to stop unauthorised persons gainin g access to or interfering with equipmentetcwhentheeventisopentothepublic.  10 The wind loading specification for each marquee should be obtained for use when planning for possibleemergencies.  Access routes for emergency services should be maintained behind marquees, tents and other structures.  (ForfurtherinformationseethePerformanceTextilesAssociationPublication–theMUTAmarq“Best Practice Guide for the Safe Use and Operation of Mar quees and Temporary Structures at www.performancetextiles.org.uk/public/downloads/mutamarq.pdf ). (Also see TheWork at Height Regulations 2005  and  Falls From Height section of the HSE website at www.hse.gov.uk/falls/regulations.htm )   2.8Firesafety Asetof fire safetyguides have been developed to helpexplainwhatyouhave to do to complywith firesafetylaw,helpyoutocarryoutafireriskassessmentandidentifythegeneralfireprecautionsyou need to have in place.The guide(s) mos t useful to you will depend on the size and nature of your venue,visitthewebsiteatwww.communities.gov.uk/fire/firesafety/firesafetylaw/aboutguides    Youshould:   CarryoutaFireRiskAssessmentasrequiredbylaw.  Contact your local Fire Prevention Officer for advice. (Contact details for the Fire Service in Dorsetaregiveninthe‘SourcesofFurtherInformationandGuidance’section).  Agreeameansofraisinganalarmorother wisecommunicatingthewarning in the event of a fireandcheckitisworkingeffectively.  Provide appropriate equipment around the site/venue for putting out fires (e.g. fire extinguishers,fireblankets).  Makesurethatstewardsknowwheretheequipmentisandhowtouseit.Theyshouldbetold nottoattemp ttofightmajorfires.  MakesureeverybodyknowstocalltheFireBrigadeatoncetoanyfire,suspectedorreal.  Provideappropriateseparationdistancesbetweenindividualmarquees/tents/stallstoprevent thespreadoffire.  Followappropriateguidanceifyouintendtoletofffir eworksattheevent.  Considerdieselgeneratorsinsteadofpetrolasdieselislessflammable.  See2.3(above)onsite/venuedesignofsiteentrancesandexits.  2.9Electricalinstallationsandlighting Electricitycancausedeathorseriousinjurytoperformers,workersormembers of the public. Faults, damage, misu se or poor maintenance can result in an appliance or part of an installation becoming unsafe, and arisk of electric shock or fire.In many circumstances the electrical supply may be of a temporary nature, but this does not mean that it can be substandard or of an inferior quality to a perm anentinstallation. • Thewholeinstallation,includingwiring,switchgearandanygeneratorshouldbeinstalledina  safemannerbyacompetentperson(i.e.trained,suitablyqualifiedelectrician). • All electrical installations and equipment must comply with the general requirements of the  ElectricityatWorkRegulations1989. • The electrical installation (temporary or perman ent) should be inspected/tested by a  competentpersonin accordingwiththeprocedureslaiddowninrelevantBritishStandards. [...]... Noise at Work in the Music and Entertainment Sectors – Guidance:  www.soundadvice.info  www.hse.gov.uk/noise/musicsound.htm  Festival and Event planning Toolkit – Tourism Partnership Mid Wales  www.tpmw.love‐media.co.uk/files/99.pdf.   Tourism Network North East – Festivals and Events Toolkit   www.tourismnortheast.co.uk/pages/information‐sheets.  Wales Tourist Board Festival and Events Toolkit www.timelineforevents.co.uk/. Contains a  wealth of relevant information. ... look at the workplace, the work activities, your management of health and safety, and to check that  you are complying with health and safety law. The inspector may offer guidance or advice to help you.  He/she  may  also  talk  to employees  and  their  representatives,  take  photographs  and  samples,  serve  notices and take action if there is a risk to health and safety which needs to be dealt with immediately.     ... competent  Acoustic  Engineers  who  may  be  able  to offer  advice  as  to how any potential noise nuisance might be minimised.    PRS Licence    The Performing  Rights  Society  (PRS) is  a  non‐profit  making  membership  organisation  of composers,  songwriters, authors & publishers of music.    The function of the PRS is to collect royalties on behalf of its members, from music users in the UK.  A ... safety  officers  at  your  local  authority.                          20      7 WHAT TO EXPECT FROM INSPECTORS    Inspectors will always carry identification which will tell you who they are and what  their powers are. If you are in any doubt about the identity of someone who claims  to be an inspector, ask to see their written authority documents.      Health and safety    The law is enforced by inspectors from both the Health and Safety Executive (HSE) and by inspectors ... equipment, including switchgear, should be satisfactorily protected to prevent unauthorised    access and/ or interference.   • Consider the location of generators and accessibility for refuelling purposes. Where possible  only store  one container of fuel  by the generator and keep the  rest  in suitable containers in a  safe,  securely  fenced,  signed  storage  area  in  a  suitable  location.  If  the  venue  is    close  to a  residential ... The law is enforced by inspectors from your local authority. Food hygiene is dealt with by officers from  each of the district and borough  councils,  but  food  standards  work  is  handled  by Trading  Standards  Officers from Dorset County Council or officers from the Borough of Poole and Bournemouth Borough  Council only.    Inspectors have the right to enter any premises where food is handled for sale or distribution to others ... Inspectors have the right to enter any premises where food is handled for sale or distribution to others  as part of an event, whether it is a workplace or not, but they will normally give notice if they wish to enter someone’s home. They are able to serve notices to bring about improvements or prevent unsafe  activities.      Licensing    Licensing Officers are employed by local authorities and have powers of entry into licensed premises.  They work with other enforcement officers to ensure licence conditions are met.    ... People  bringing portable electrical equipment onto the site should be able to show routine  inspection and/or testing of the equipment  by a competent person.     Specialist advice must  be sought from HSE in relation to guidance on the electrical safety of   fairground equipment.       Ensure  artificial  light  to all  parts  of an  outdoor  venue  is  adequate  if    there  is  not  enough   daylight. Consider the lighting of the first aid post, information  ... has a  telephone to:   a. Monitor the event giving an early indication of any problems  b. Manage  incidents  c. Act as a base for any communications system      2.14 Welfare Facilities       There are certain requirements for  welfare facilities (including toilets) for people who are ‘at work’.  Beyond this, clearly it is appropriate to provide an adequate number and type of toilets for the number  of people expected to attend the event including provision for people with disabilities.  For licensed ... The law is enforced by inspectors from both the Health and Safety Executive (HSE) and by inspectors  from your local authority. In Dorset some inspectors hold flexible warrants which allow them to take  action across the whole County.     Inspectors have the right to enter any workplace without giving notice, though notice may be given  where the inspector thinks it is appropriate. On a normal inspection visit an inspector would expect to look at the workplace, the work activities, your management of health and safety, and to check that  . 1  Guidance to assist organisers of  Small Events      2     CONTENTSPage  1 required to assist in the organisers statutoryobligations to reportaccidentsandinjuries to workersandaudiencemembersunder theReporting of DiseasesandDangerousOccurrencesRegulations1995(RIDDOR). 