The research of using epad technology to support activities in administrative system

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Tài liệu tham khảo công nghệ thông tin The research of using epad technology to support activities in administrative system 11VIETNAM NATIONAL UNIVERSITY, HANOICOLLEGE OF TECHNOLOGY Nguyen Hoai NamTHE RESEARCH OF USING EPAD TECHNOLOGY TO SUPPORT ACTIVITIES IN ADMINISTRATIVE SYSTEMGRADUATION THESIS Major Field: Information TechnologyHA NOI - 20092345VIETNAM NATIONAL UNIVERSITY, HANOICOLLEGE OF TECHNOLOGYNguyen Hoai NamTHE RESEARCH OF USING EPAD TECHNOLOGY TO SUPPORT ACTIVITIES IN ADMINISTRATIVE SYSTEMGRADUATION THESISMajor Field: Information TechnologySupervisor: Dao Kien Quoc, MScHA NOI – 2009SUMMARYAdministrative activities contain many problems that need to be solved in some aspect of time schedule, responsibility and productivity. The fact that building software to control all problems above is better, but some software could not be used when published. In this thesis, together we will approach the problems and find why some software are failed in real life.In this thesis, we found a new idea for the problem of administrative formality software. Based on this solution, we analyzed the administrative system, built design document. To prove the idea, from the design document, we built the solution software to illustrate how the idea worked and prove it could help increase the software’s effect and feasibility.1ACKNOWLEDGEMENTFirst of all, I wish to express my respect and my special thank to my adviser MSc. Dao Kien Quoc, College of Technology, Vietnam National University, Hanoi for the enthusiastic guidance, warm encouragement and useful research experiences.I would like to gratefully thank all the teachers of College of Technology, VNU for their invaluable knowledge which they gave to me during four academic years.Last, but not least, my family is really the biggest motivation behind me. My parents and my brother always encourage my when I have stress and difficulties. I would like to send them my gratefulness and love.Hanoi, May 2009Nguyen Hoai Nam2TABLE OF CONTENTSSUMMARY 1ACKNOWLEDGEMENT .2TABLE OF CONTENTS .3Chapter 1: Introduction 41.1. Introduction to administrative formalities 4 1.2. Necessary of administrative activity and document processing software . 4 1.3. Determine why some software failed to be used when published 5 1.4. Solution 6 Chapter 2: Requirement and Specification .82.1. Problem analysis: 8 2.2. Requirement and solution 10 Chapter 3: Design 13 3.1. Purpose . 13 3.2. System functions . 13 3.3. Determine actors, use case in use case diagram 15 3.4. Use case diagrams and description . 21 . 85 3.5. Sequence diagrams . 85 3.6. Operation contract 90 3.7. Class diagram . 105 Chapter 4: Specific solution of using ePad signature and verification .107 4.1. Overall solution approach 107 4.2. An introduction to ePad device and signature verification issue . 108 4.3. Demo solution 113 Chapter 5: Conclusion .122APPENDIX .123 Table of figures . 123 REFFERENCE MATERIAL 124 3Chapter 1: Introduction1.1. Introduction to administrative formalitiesThe purpose of administrative activities in an organization is to make decisions precisely to keep all parts of organization work in a harmony. Administrative activities could be able to divide into following types:• Internal activities which involved in individual or sub-ordinates: o Incoming document processing (register to incoming book, decide destination, give comments …)o Document publishing (approve document, edit document …)o Task processing ( task requested by the manager)o Collect documents (collect a group of document to support manager to do administrative activities, but not create or wait for approve)• Activities depends on external factors:o Undetermined tasks occur when new incoming documents come or documents have to be sent out.As usual, activities depends on external factors contain a part of internal activities.All information and decisions are represent in document. In general, both two types of administrative activities involve in document processing, which divided into two types:• Incoming document: from outside, via many methods: email, post office, fax …• Outgoing document: published inside organization or sent out.1.2. Necessary of administrative activity and document processing soft-wareThere are many reasons for a low-productive administration system:• Lack of information or problem of finding information due to late coming document or a large number of documents so that people could not find.4[...]... Document processing in administrative system is divided into four categories: 2.1.1 New incoming documents processing: New incoming documents processing is divided to following steps: • After receiving new incoming documents, administration department registers this document into “incoming book” • New documents will be sent to the manager to check • New incoming documents will be stored by administration... may find using software is more convenient than using traditional method including saving time deliver the document or waiting for responses, being able to work at any place … • Saving time and money to train users how to use the software: if it is nearly the same with traditional method, users do not have to learn much The specific of this idea is mention in Chapter 4 Section 4.1 Idea of using ePad. .. signatures to ensure the reliability and individual’s responsibility 1.3 Determine why some software failed to be used when published Not only solving problems mentioned above, the software has to satisfy some factors to become successful: 5 • The technology used: it decides the effect of the software including powerful, fast, etc or the compatibility with other softwares or browsers • The cost of the software:... Results Administration department Login Login to system Logout Logout of system Register to “incoming book” Store date, type of documents and number of documents Store Store document into database Hide from web Set the document link invisible on the web Check document Check as if the document satisfy all requirements Send back Send the draft document back to author View View the document Send to manager... incoming documents processing: new documents from other organization include many tasks from registering into books to performing content of documents • New outgoing documents processing: new outgoing documents in order to be released are required to follow many steps: from checking draft documents to sending to manager to publishing or sending out • Task processing: the requirement of tasks occurs based... or distributing by the manager • The destination written in the “outgoing book” will be the address of the company or organization if the document has to be sent out, but the destination could be noted as “internal publishing” 2.1.3 Task processing: Task processing includes following steps: • When a chief or a manager need to assign tasks, he has to determine the requests, due date and has to attach... Publish of new incoming documents depends on the right level of staff member, which decided by the manager • The destination of the documents after reviewing depends on the manager (the manager will note on the document to which department the documents belong to) • The employees could see the document based on their own right level 2.1.2 New outgoing document processing: New outgoing document processing... taking time to print and to transfer to specific department The administration department could check it and send back through Internet to author The manager could set who could see the document Information of “outgoing book” is stored in database The employee could view and download documents when connecting to the Internet Other organizations will receive documents via email Task processing: The. .. on type of user and right of user in each specific situation 11 c The development based on human – like activities People’s feeling about the system in aspect of easy to use, productive or not depends on how the activities of system relate to real life especially how they relate to traditional method With this idea, a successful system is the system requiring less time to learn, less steps of mouse... documents • The individual or the group will be reminded when the due date comes • The individual has to confirm the state of the request or the task • The individual could also request to get responses from the person who requested or notice the following task of the request to another 9 • He could attach produced documents if necessary with the request or task provided 2.1.4 Task schedule: Each individual . HANOICOLLEGE OF TECHNOLOGY Nguyen Hoai NamTHE RESEARCH OF USING EPAD TECHNOLOGY TO SUPPORT ACTIVITIES IN ADMINISTRATIVE SYSTEMGRADUATION THESIS Major Field: Information. processing in administrative system is divided into four categories:2.1.1. New incoming documents processing:New incoming documents processing is divided to
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Xem thêm: The research of using epad technology to support activities in administrative system, The research of using epad technology to support activities in administrative system, The research of using epad technology to support activities in administrative system, Introduction to administrative formalities, Necessary of administrative activity and document processing soft- ware, Determine why some software failed to be used when published, New incoming documents processing: New outgoing document processing:, Task processing: Problem analysis:, Requirement Requirement and solution, The development based on human – like activities Purpose System functions, Actors involve in the system:, Login package Logout package, User management package Use case diagrams and description, New incoming document processing package, New outgoing document processing package, Task processing package Use case diagrams and description, Introduction Signature verification issue, Overall solution approach Automatic downloading: Automatic opening, Steps of process Some visual view Some utilities

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