CUSTOMS DECLARATION AND LIQUIDATION SOFTWARE USAGE GUIDLINE FOR BUSINESS - PRODUCTION TYPE ECUS_KD 1.2 Hanoi, Feb 2008 1 Introduction: ECUS_KD is an effective solution for enterprise to Customs operations Enterprise’s users input the declaration sheets data as well as related documents as normal paper profile and send to the Customs The Customs system will create “the receiver number” and feed back to the enterprise Then enterprise brings the paper profile and “the receiver number” printed from the program to the Customs Office to customs procedure Besides, ECUS_KD software also manages the whole declaration sheet information, which helps enterprise manage the import-export data, make statistic reports according to different criteria such as: Goods quantity, declaration sheet number on periods, customers… Requirements for utilizing electronic customs declaration system: Enterprises must have these followings conditions besides meeting the demands of Customs Department: - Computer is connected to the Internet: Dial up 1269 or 1280, ADSL, LEASED LINE,… - Computer configure (at least): o CPU : 1500 MHz o RAM : 256 MB o HDD : GB Free - Operation system: WINDOWS 2000 (at least) Register to use the program software: As the first time you run the software program, fill in the enterprise information as required and then click on the button “Đồng ý” Review the information and click on “Đồng ý” The program screen for online software program using registration is displayed Assure that your your computer is connected to the Internet Click on the button “Đăng ký key trực tuyến” then to register A system notification is displayed if the registration process is successful: Click on “Ok” and received the program used “Key” then click on “Đăng ký” Declaration sheet input procedure: 4.1 Log in the system: Users must log in to start the program Input the passwords to log in the program Choose user passwords “root” as the first time to use the program Create the connecting data: This function allows users connection to database MS SQLServer +Log in user name: “ sa” +Log in passwords: Data base log in passwords +Database name: ECUSKD +Server computer name: Name of the server computer containing the database is the name of the computer running the software program As the first time you run the program, the program will require name of the Custom Unit Choose the Customs Unit you have to send the declaration data to as followings: 4.2 Input new Import declaration sheet: Follow these steps to input new Import declaration sheet: - Step 1: Choose function “Tờ khai/Đăng ký tờ khai nhập khẩu” as followings: - Then the input function of Import declaration sheet is displayed as followings: Note: With the data field on column form, users just have to choose the item in the existed list (Or users can fill the code on the cell to make input operation faster) - Step 2: Fill in the required information displayed on the screen then choose button “Ghi” Do not fill in the grey data fields such as: “số TK”, “ngày ĐK” These fields will be fed back by the Customs after the declaration sheet is registered successfully and all Customs procedures for that declaration sheet have been done Note: With the item (2) người xuất nhập (Importer- Exporter), user can choose from the Partner list of enterprise: Choose button “…” then the Partner list of enterprise is presented User can add more, make changes or delete content on the Partner list Put the point on the wanted Partner then click on button “Chọn” - Step3: Input export good list: Choose tab “danh sách hàng tờ khai”: - User can fill in field "Mã hàng" (goods code) or not If you fill in this field then the program software will read the the goods (Import goods, Export goods) in standard list automatically according to the goods code you have input in Incase the goods code you input does not exist in the standard list, the program will leave as empty blank - Copy a goods line: Choose that goods line then press key F5 - Press F4 to make default information for new created goods line Input the default goods name, choose button “Đặt” Delete the goods line name, then click on button “Đặt” to inactive the default goods name - Fill in the import goods information: The import goods name must be adequate, clear with the most typical feartures on the goods Assure that the declaraed goods name can be classified on the tax code cell Then choose the button “Ghi” to save the data NOTE: If the goods line price is not included the transport, assurance fee and you just know the total value of the declaration sheet, flow this way to distribute the transport and assurance fee - “phí vận chuyển, phí bảo hiểm” for that goods line: Input the transport and insurance fee then choose the tab “Tự động phân bổ”, the program software will distribute the fee on tax value for each goods line according to rate of each goods line value over the total fee (the origin price is not changed, the tax value on VND is changed and equal to: VND value + VND distribution value) The program software will not distribute the fee for the goods line applied for Value Declaration Sheet - If you want to delete a goods name, mark the line consisted that goods name then press key “Delete” or F8 - If you want to choose goods list from frequent import goods list of your enterprise, press key “F9” (Note: Put the point on the goods list before pressing the key “F9”) - Choose the import goods list by button “>”, “>>”, or unchoose by button “