PPT PPT Module Module 21 21 Proposals Proposalsand and Progress ProgressReports Reports McGraw-Hill/Irwin ©2007, The McGraw-Hill Companies, All Rights 21-2 Proposals Proposals and and Progress Progress Reports Reports ♦To learn how to  Write purpose statements  Identify your audiences’ “hot buttons.”  Write proposals  Write progress reports 21-3 Proposals Proposals and and Progress Progress Reports Reports Start by answering these questions:  What is a “report”?  How I identify a problem to study?  What should go in a proposal?  What should go in a progress report? 21-4 Steps Steps in in Writing Writing Any Any Report Report ♦Define the problem ♦Gather necessary information ♦Analyze the information ♦Organize the information ♦Write the report 21-5 Types Types of of Formal Formal & & Informal Informal Reports Reports ♦Information  Sales and quarterly reports ♦Analytical  Annual, audit, and make-good reports ♦Recommendation  Feasibility, justification, and problemsolving reports 21-6 A A Good Good Report Report Problem Problem is is ♦Real ♦Important enough to be worth solving ♦Narrow but challenging 21-7 A A Good Good Purpose Purpose Statement Statement Shows Shows ♦The organizational problem or conflict ♦The specific technical questions that must be answered to solve the problem ♦The rhetorical purpose of the report 21-8 Parts Parts of of aa Class Class Project Project Proposal Proposal ♦ Problem ♦ Feasibility ♦ Audience ♦ Topics to Investigate ♦ Methods/Procedure ♦ Qualifications/ Facilities/Resources ♦ Work Schedule ♦ Call to Action 21-9 Progress Progress Reports Reports ♦Are used to     Report progress Enhance your image Float trial balloons Minimize potential problems ♦Types    Chronological Task Recommendation ... “hot buttons.”  Write proposals  Write progress reports 21- 3 Proposals Proposals and and Progress Progress Reports Reports Start by answering these questions:  What is a “report”?  How I... report? 21- 4 Steps Steps in in Writing Writing Any Any Report Report ♦Define the problem ♦Gather necessary information ♦Analyze the information ♦Organize the information ♦Write the report 21- 5... justification, and problemsolving reports 21- 6 A A Good Good Report Report Problem Problem is is ♦Real ♦Important enough to be worth solving ♦Narrow but challenging 21- 7 A A Good Good Purpose Purpose