BOOK Document.qxp 1/25/08 6:22 PM Page S TAY HảừNG DN BO Vồ DI SN VN HùA Tả LIồU HùA SảU TĩP HIồN VĩT BO TNG DOCUMENTATION OF ARTEFACTS' COLLECTIONS BOOK Document.qxp 1/25/08 6:22 PM Page Cc că quan v c nhân c th ti bn ti liữu ny, vèi ặiu kiữn ghi r ngun, v gi xut bn phằm ặn UNESCO Paris theo ặa ch dèi ặây Ti liữu ny côn ghi r: â Bn quyn phin bn ting Anh: UNESCO, 2007 Sấ tay hèng dn bo vữ di sn vđn - Tp T liữu su hiữn vt bo tng, UNESCO Paris â Bn quyn phin bn ting Viữt: UNESCO v Cc Di sn vđn - Bẩ Vđn ha, Th thao v Du lch, 2008 Xut bn bêng ting Viữt vèi s ặng cềa UNESCO Chu trch nhiữm bn dch: Cc Di sn vđn - Bẩ Vđn ha, Th thao v Du lch v Vđn phng UNESCO H Nẩi Reproduction is authorized, providing that appropriate mention is made of the source, and a copy sent to the UNESCO (Paris), address below This document should be cited as: â UNESCO, 2007 Cultural Heritage Protection Handbook No3 Documentation of Artefacts Collections, UNESCO, Paris â UNESCO & the Department of Cultural Heritage - Ministry of Culture, Sports and Tourism of Vietnam 2008 for the Vietnamese translation Reproduced by permission of UNESCO Chu trch nhiữm bin / Editor: Anna Paolini Bin vin / Editorial assitants: Malda Jabbour, Lise Macdonald Nẩi dung / Text by: Matthew Stiff Ha sá / Drawings by: Beatrice Beccaro Migliorati Tấ chc Gio dc, Khoa hc v Vđn cềa Lin hiữp quậc xut bn lôn ặôu nđm 2007 Printed in 2007 by the: United Nations Educational, Scientific and Cultural Organization 7, place de Fontenoy, 75732 Paris 07 SP, France â UNESCO 2007 (CLT/CH/MUS-06/19) BOOK Document.qxp 1/25/08 6:22 PM Page GIừI THIồU Cuận sch ny ặểc xut bn dnh cho tt c nhng su tôm v yu qu hiữn vt c gi tr v mt x hẩi, má thut v/hoc lch s, v dnh cho nhng ngi ph trch su hiữn vt t nhân v nh nèc Trng tâm cềa cuận sch ny l nhng nguyn tổc v t liữu Mẩt sậ hèng dn cuận sch ny ặểc xây dng dnh ring cho cc th ch ặểc trang b thit b v nhân vin ch khng dnh cho cc c nhân Song, nhng khuyn ngh ny bao gm cc bi hc kinh nghiữm ẻ cc mc ặẩ khc m nh su côn n lc ặ thc hiữn ặểc cng nhiu cng tật INTRODUCTION This booklet is intended for all who collect and are fond of items of social, artistic and/or historical significance, as well as those in charge of public or private collections of such items This booklet focuses on principles of documentation Certain measures are directed towards institutions with equipment and personnel not within the means of private individuals However, these recommendations embody levels of best practice which one should endeavor to reach as far as possible UNESCO BOOK Document.qxp 1/25/08 6:22 PM Page Ti cng viữc t liữu l quan trng? WHY DOCUMENTATION IS IMPORTANT T liữu l qu trnh ghi li nhng thng tin v su hiữn vt m bo tng hoc mẩt thit ch vđn chu trch nhiữm Documentation is the process of recording information about the collections for which a museum or cultural institution is responsible Thc hiữn ặng cng tc t liữu s cho phọp bo tng: Bit ặểc mnh sẻ hu nhng g Bit ặểc mnh thiu nhng g Bit ặểc v tr cềa cc hiữn vt Chng minh ặểc quyn sẻ hu ặậi vèi cc hiữn vt To v tr thng tin v cc bẩ su hiữn vt Proper documentation will allow a museum to: Know what it has in its possession Know if anything is missing Know where objects are located Prove ownership of objects Create and maintain information about collections UNESCO BOOK Document.qxp 1/25/08 6:22 PM Page Tiu chuằn ặậi vèi t liữu DOCUMENTATION STANDARDS Hiữn vt phi ặểc t liữu mẩt cch nht qun da theo nhng tiu chuằn nht ặnh Cc tiu chuằn ny ặ ặểc cc tấ chc nèc v quậc t xây dng bao gm ICOM v UNESCO Cc tiu chuằn ny s gip bn thc hiữn cng tc t liữu Objects should be documented consistently using recognised standards These have been developed by national and international organisations, including ICOM and UNESCO, and will help you Tiu chuằn cu trc h să hiữn vt v cc thut ng ặ ặm bo: òẩ tin cy cềa thng tin D dng chia s Tnh ặng bẩ cềa h să hiữn vt Mc ặẩ tip cn Standardising the structure of records and the terminology helps to ensure : Reliability of information Ease of sharing Consistency of records Improved access UNESCO BOOK Document.qxp 1/25/08 6:22 PM Page M t v lp danh mc hiữn vt DESCRIBING AND CATALOGUING OBJECTS M t chi tit v chnh xc v hiữn vt l mẩt viữc lm côn thit ặ ặ phng trng hểp hiữn vt b tht lc hoc mt trẩm Viữc lm ny cng gip bn nhn hiữn vt v phân biữt n vèi nhiu hiữn vt tăng t It is a good idea to have an accurate and detailed description of your object in case it is lost or stolen It will also help you to recognise it and distinguish it from other similar objects if found Object ID (Phôn mm qun l thng tin hiữn vt) Nhng hèng dn sau ặây ặểc ặa da trn hữ tiu chuằn ặ ặểc quậc t cng nhn l Object ID Object ID The following guidelines are based on an internationally-recognised standard called Object ID UNESCO BOOK Document.qxp 1/25/08 6:22 PM Page M t v lp danh mc hiữn vt DESCRIBING AND CATALOGUING OBJECTS Phân loi hiữn vt Bn côn ghi li loi hiữn vt ặang m t Th d, hiữn vt l: tểng? l? tranh v? th tch? mẩt mn ặ trang sc (vng cấ, trâm ci tc, v.v.)? Object Type You will need to record the type of object you are describing For example, is it a: sculpture? vase? painting? manuscript? item of jewellery (necklace, brooch etc.)? Cht liữu Hiữn vt ặểc ch tc t nhng vt liữu g? ặ? gậm? ặng? g, v.v.? Material What materials is the object made from? Is it : stone? ceramic? bronze? wood etc.? UNESCO BOOK Document.qxp 1/25/08 6:22 PM Page M t v lp danh mc hiữn vt DESCRIBING AND CATALOGUING OBJECTS Ká thut Hiữn vt ặểc ch tc bêng nhng ká thut g? chm khổc? ặc? v? in, v.v.? Technique What techniques were used in the production of this object? Was it : carved? cast? painted? printed etc.? Kch thèc Cc sậ ặo v ặăn v ặo cềa hiữn vt? Hy thm vo cc thng tin sau nu phễ hểp: chiu cao chiu rẩng ặẩ sâu ặng knh Bn cng c th ghi li thng tin v trng lểng cềa hiữn vt Dimensions What are the measurements and units of measurement of the object? Include as appropriate : height width depth diameter You may also want to include the weight of the object UNESCO BOOK Document.qxp 1/25/08 6:22 PM Page M t v lp danh mc hiữn vt DESCRIBING AND CATALOGUING OBJECTS Thng tin ặnh du hiữn vt Hiữn vt c nhng du hiữu d nhn bit hoc dng ặ tng no khng? Cc du hiữu ny c th l: du hiữu ring hoc du cềa tc gi ch in hoc khổc ch k du vt th cht sậ k hiữu (th d m nhp hiữn vt) Inscriptions and Markings Does the object have any clearly identifiable marks or inscriptions? These could include: makers mark or stamp printed or inscribed text signatures assay marks identification numbers (e.g a museum accession number) Nhng ặc ặim ring biữt Hiữn vt cềa bn cn c nhng ặc ặim ring no khc gip nhn diữn khng? Cc ặc ặim ny c th l: nhng ch h hãng nhng ch sa cha nhng ch ặiu chnh nhng khim khuyt qu trnh sn xut Distinguishing Features Are there other features about your object that could help to identify it? These could include : damages repairs modifications manufacturing defects UNESCO BOOK Document.qxp 1/25/08 6:22 PM Page M t v lp danh mc hiữn vt DESCRIBING AND CATALOGUING OBJECTS Ta ặ Hiữn vt cềa bn c ta ặ g khng? Ta ặ thng ặểc dễng ặ ặt tn cho cc tc phằm nghữ thut v thun lểi nhn diữn hiữn vt trng hểp b tht lc hoc mt cổp Title Does your object have a title? This is often true of artworks and may help in the identification of your object if lost or stolen Chề ặ Khi hiữn vt l tc phằm nghữ thut, ghi r hiữn vt ặ m t hoc gièi thiữu v ci g? Th d: cc kim t thp ẻ Giza mó v phong cnh ni non, v.v Subject If your object is an artwork, what does it depict or represent? Examples could include: the pyramids at Giza mother and child landscape with mountains etc UNESCO BOOK Document.qxp 1/25/08 6:22 PM Page 22 Khi hiữn vt ặểc ặa vo bo tng OBJECTS ENTERING THE MUSEUM L nhp hiữn vt Ghi li nhng l ti hiữn ặểc mang ặn bo tng Cc l ny c th gm: hin tng mua bn cho mển nhn dng Reason for Entry Record the reasons why the object has been brought into the museum These may include: offer for donation purchase loan identification Ghi li cc thng tin quan trng Khi hiữn vt ặểc ặa vo bo tng, hy cậ gổng ghi li cng nhiu thng tin cng tật Nu bn mang hiữn vt ặn bo tng ặ hin tng hoc cho mển, hy nhè mang theo bt k thng tin chi tit hoc chng t no c lin quan Capturing Important Information Try to capture as much information as possible when the object enters a museum If you are bringing an object into a museum for donation or as a loan, remember to bring any relevant details or documents with you 22 UNESCO BOOK Document.qxp 1/25/08 6:22 PM Page 23 Khi hiữn vt ặểc ặa vo bo tng OBJECTS ENTERING THE MUSEUM Cc chi tit khc Cc thng tin chi tit khc c th bao gm: mẩt bn m t să lểc v hiữn vt bn thằm ặnh mc bo him gi hiữn vt (trong trng hểp ặểc mua li hoc cho bn) ngi gi bn quyn (xem phôn {Qun l cc quyn}) ngy hón tr hiữn vt Other Details Other details may include : a brief description of the object insurance valuation price (if purchased or offered for sale) copyright holder (see Rights Management) agreed return date Tip nhn v nhp kho hiữn vt ACQUIRING AND ACCESSIONING OBJECTS Cc bo tng phi xc lp tn cho cc hiữn vt mnh sẻ hu, ngha l côn phi ghi li thng tin cềa bt k viữc chuyn nhểng quyn sẻ hu no Nhp kho l qu trnh mẩt hiữn vt trẻ thnh mẩt phôn chnh thc bẩ su cềa bo tng Museums need to be able to establish title to the objects they own This means recording any transfer of ownership Accessioning is the process by which an object becomes a formal part of the museums collection UNESCO 23 BOOK Document.qxp 1/25/08 6:22 PM Page 24 Tip nhn v nhp kho hiữn vt ACQUIRING AND ACCESSIONING OBJECTS Mu chuyn nhểng Mc dễ viữc chuyn nhểng sang tn c th ặểc ghi li Mu nhp hiữn vt (xem phôn {Nhp hiữn vt}), bo tng côn s dng mẩt mu ring dnh cho quyn sẻ hu Mu ny côn thng tin v chề sẻ hu hiữn ti v chề sẻ hu mèi v bt k thng tin no khc v cc lôn ton Transfer of Title Forms Although transfer of title can be recorded on an Object Entry Form (see Object Entry) it is often better for ownership to be established using a separate form This should include the current and new owner and details of any payments made L tip nhn hiữn vt Khng phi hiữn vt no cng ặểc bo tng tip nhn ặ bấ sung vo bẩ su cậ ặnh cềa mnh Thay vo ặ, hiữn vt cng c th ặểc s dng ặ phc v cng tc ging dy L tip nhn hiữn vt côn ặểc ghi li Mu nhp hiữn vt (xem phôn {Nhp hiữn vt}) Reason for Acquisition Not all objects are acquired by museums for addition to the permanent collection Instead, they can be used for handling or teaching collections The reason for acquisition should be recorded on the Object Entry Form (see Object Entry) 24 UNESCO BOOK Document.qxp 1/25/08 6:22 PM Page 25 Tip nhn v nhp kho hiữn vt ACQUIRING AND ACCESSIONING OBJECTS Sấ ặđng k nhp kho hiữn vt Cc hiữn vt ặểc tip nhn côn phi ặểc ghi li Sấ ặđng k nhp kho hiữn vt òây l mẩt h să lu tr vit tay khng th thay th ặểc cềa su bo tng v tn ti song song cễng vèi h să hiữn vt hoc d liữu trn my tnh Cc thng tin ặểc ghi li gm c: v tr lu kho lc ặôu m sậ nhp hiữn vt m sậ nhp kho ngy nhp kho thng tin v c nhân hoc tấ chc giao hiữn vt m t să lểc Accession Register Accessioned objects should be recorded in the museums Accession Register This is an unalterable written record of the museums collection and exists in addition to the catalogue or computerised database Includes : initial storage location entry number accession number date accessioned person or organisation received from brief description Mển hiữn vt BORROWING OBJECTS Thãa thun cho mển hiữn vt Khi bo tng cềa bn mển mẩt hiữn vt, hy xây dng bn thãa thun mển hiữn vt phễ hểp ặ bn bo tng v bn cho mển k vo Viữc cho mển hiữn vt tật nht nn c thi hn, nhin thi gian c th ặểc gia hn Nn trnh mển hiữn vt di hn hoc khng k hn Loan Agreements When your museum borrows an object, try to establish a proper loan agreement, signed by both the museum and lender Loans should ideally be for set periods of time, although these can be extended or renewed Long-term or openended loans are best avoided wherever possible UNESCO 25 BOOK Document.qxp 1/25/08 6:22 PM Page 26 Mển hiữn vt BORROWING OBJECTS Ghi chọp li cc lôn mển hiữn vt Că sẻ d liữu hoc h să hiữn vt cềa bo tng côn ghi li nhng thng tin sau: tn cềa bn cho mển thi hn cho mển ngy d kin tr hiữn vt cc tiu chuằn v chđm sc hiữn vt trch nhiữm v bo qun hiữn vt nhng cam kt v bo him viữc bậ tr chuyn Recording Loans The museums database or catalogue should record: the name of the lender duration of loan expected return date standards of care responsibility for conservation insurance arrangements transport arrangements Lp h să mển hiữn vt òng thi vèi viữc lu gi cc thng tin c lin quan ặn thãa thun mển hiữn vt h să l lch hiữn vt, nn thm v lu tr vo {H să mển hiữn vt} theo th t thi gian tr hiữn vt òiu ny cho phọp theo di cc lôn mển hiữn vt v d dng k li thãa thun mèi Filing Loans Records As well as keeping loan agreements in the objects history file, copies can also be stored in a Loans In File in return date order This will allow loans to be monitored and renewed more easily 26 UNESCO BOOK Document.qxp 1/25/08 6:22 PM Page 27 Xc ặnh v tr v di chuyn hiữn vt LOCATION AND MOVEMENT OF OBJECTS Cc bo tng phi chu trch nhiữm ặậi vèi hiữn vt mnh qun l Kim sot ặểc v tr v viữc di chuyn hiữn vt s bo ặm viữc tm hiữn vt d dng v nhanh chng pht hiữn mt mt nu xy Museums need to be able to account for objects in their care Controlling the location and movement of objects will ensure that they can easily be found and losses quickly spotted Ghi li cc v tr lu kho Phi bậ tr mẩt v tr kho lu tr cho tng hiữn vt Nh vy bn s bit tr hiữn vt v v tr no trng hểp hiữn vt tm thi ặểc di chuyn ặn mẩt v tr mèi Recording Storage Locations Try to assign each object a normal storage location You will then know where it should be returned to if it is taken to a new, temporary location UNESCO 27 BOOK Document.qxp 1/25/08 6:22 PM Page 28 Xc ặnh v tr v di chuyn hiữn vt LOCATION AND MOVEMENT OF OBJECTS Cp nht h să hiữn vt Nn ghi li tt c nhng lôn di chuyn hiữn vt h să hiữn vt hoc hữ thậng d liữu Thng tin ghi li bao gm nhng thay ặấi v v tr cậ ặnh cềa hiữn vt cng nh nhng di di tm thi Updating the Catalogue It is a good idea to record object movements on the museums catalogue or database This should include changes to normal locations as well as temporary movements Th thay hiữn vt tm thi Khi mẩt hiữn vt tm thi ặểc di chuyn, hy ặ li mẩt tm th ặng v tr hiữn vt ặểc lu tr Thng tin trn th c th gm c: sậ hiữu ặ nhn diữn tn hiữn vt ngy ặểc di chuyn v tr/ặa ặim ặểc chuyn ặn tn cềa ngi di chuyn hiữn vt ngy hón tr hiữn vt d kin Proxy Cards When an object is temporarily moved it is often a good idea to leave a card in its usual location This should include : identity number object name date removed new location name of remover expected return date 28 UNESCO BOOK Document.qxp 1/25/08 6:22 PM Page 29 Kim tra tnh trng hiữn vt OBJECT CONDITION CHECKING Kim tra hiữn vt Hiữn vt côn phi ặểc kim tra thng xuyn ặ ặm bo khng b xuậng cp Trèc hiữn vt ri bo tng ặ cho mển hoc ặi bo qun, nn kim tra li tnh trng hiữn vt (xem phôn {Xut hiữn vt}) Cng viữc ny cho phọp d dng pht hiữn bt k s h hãng no, nu c Checking the Object Objects need to be checked regularly to ensure that they are not deteriorating It is also a good idea to check them before leaving the museum on loan or for conservation (see Object Exit) This will allow any damage to be easily detected Ghi li thng tin ặnh gi tnh trng hiữn vt Tnh trng cềa hiữn vt côn phi ặểc ghi li vo h să hiữn vt hoc că sẻ d liữu cềa bo tng Nhè cp nht thng tin lu tr trng hểp c s thay ặấi ặậi vèi hiữn vt v ặiu kiữn lu tr hiữn vt Nn ghi li tn cềa ngi thc hiữn v ngy thng kim tra Recording Condition Assessments The condition of the object can be recorded on the museums catalogue or database Remember to update your records if any alterations to the objects storage conditions are required It is a good idea to record the name of the person carrying out the check, along with the date UNESCO 29 BOOK Document.qxp 1/25/08 6:23 PM Page 30 Cho mển hiữn vt LENDING OBJECTS Thãa thun cho mển hiữn vt Khi bo tng cho mển hiữn vt, nn lp bin bn thãa thun mển hiữn vt ặ bn bo tng v bn cho mển k vo Viữc cho mển hiữn vt tật nht nn c thi hn cho dễ c th ặểc gia hn Nn trnh mển hiữn vt di hn hoc khng k hn Loan Agreements Objects lent by museums should be the subject of proper loan agreements signed by the museum and borrower Loans should ideally be for set periods of time, although these can be extended or renewed Long-term or open-ended loans are best avoided wherever possible Ghi li thng tin v cc lôn cho mển hiữn vt Trong h să hiữn vt hoc că sẻ d liữu cềa bo tng côn ghi li: tn cềa ngi/tấ chc mển hiữn vt thi hn cho mển thi gian d kin tr hiữn vt nhng tiu chuằn v chđm sc hiữn vt trch nhiữm bo qun cc cam kt v bo him viữc bậ tr chuyn Recording Loans to Others The museums database or catalogue should record: the name of the borrower duration of loan expected return date standards of care responsibility for conservation insurance arrangements transport arrangements 30 UNESCO BOOK Document.qxp 1/25/08 6:23 PM Page 31 Cho mển hiữn vt LENDING OBJECTS Lp h să v cho mển hiữn vt òng thi vèi viữc lu gi cc thng tin c lin quan ặn thãa thun mển hiữn vt h să l lch hiữn vt, nn thm v lu tr vo {H să cho mển hiữn vt} theo th t thi gian tr hiữn vt òiu ny cho phọp theo di cc lôn mển hiữn vt v d dng k li thãa thun mèi Filing Loans Records As well as keeping loan agreements in the objects history file, copies can also be stored in a Loans Out File in return date order This will allow loans to be monitored and renewed more easily Loi bã hiữn vt DISPOSING OF OBJECTS X l nhng hiữn vt khng mong muận òi khi, c th bo tng muận loi bã mẩt hiữn vt hiữn vt ny khng cn phễ hểp vèi chề trăng su tôm hiữn vt cềa bo tng hoc hiữn vt côn ặểc chuyn sang mẩt bo tng khc Qu trnh xut hiữn vt côn phi ặểc ghi chọp li vo Mu xut hiữn vt (Xem phôn {Xut hiữn vt}) Dealing with Unwanted Objects Occasionally a museum will want to dispose of an object This is usually because it no longer fits in with the museums collecting policy or because it would be better to transfer it to another museum The actual exit of the object should be recorded on an Exit Form (see Object Exit) UNESCO 31 BOOK Document.qxp 1/25/08 6:23 PM Page 32 Loi bã hiữn vt DISPOSING OF OBJECTS Xut kho hiữn vt Nu bo tng muận loi bã nhng hiữn vt l mẩt phôn cềa bẩ su cậ ặnh th côn phi thc hiữn thề tc xut kho Nn ghi chọp li sấ ặđng k xut nhp hiữn vt v că sẻ d liữu km l bã hiữn vt Deaccessioning Objects forming part of the museums permanent collection and that the museum would like to dispose of will need to be deaccessioned Remember to record this in the accession register and the database along with the reason for disposal Khi hiữn vt ri bo tng OBJECTS LEAVING THE MUSEUM Bo tng côn phi chu trch nhiữm ặậi vèi tt c cc hiữn vt ri khãi bo tng v côn phi ặểc ghi li Mu xut hiữn vt cng nh că sẻ d liữu trn my tnh, nu c Trong trng hểp mẩt hiữn vt ặểc bo tng hon tr cho chề sẻ hu (th d: hiữn vt mển hoc mẩt mn qu) th thng khng côn phi ặin vo Mu xut hiữn vt, v viữc tr li ặ ặểc ghi li Mu ặđng k nhp hiữn vt Museums need to be able to account for all objects leaving their care This should be recorded on an Exit Form, as well as on the computerised database if it exists If an object is returned to its owner (e.g if it is a loan or unwanted gift) then an Exit Form is not usually required as its return can be logged on the original Object Entry Form 32 UNESCO BOOK Document.qxp 1/25/08 6:23 PM Page 33 Khi hiữn vt ri bo tng OBJECTS LEAVING THE MUSEUM Mu xut hiữn vt Mu xut hiữn vt nn ặểc in sn sậ k hiữu v c cc lin ặ li bêng giy than Lin gậc ặểc bo tng gi li v lu H să xut hiữn vt Bn nhn hiữn vt gi mẩt bn Trong trng hểp hiữn vt ặ ặểc cho mển, bn th hai s ặểc lu li theo trt t thi gian hon tr hiữn vt H să cho mển hiữn vt cho ặn hiữn vt ặểc hon tr Exit Forms Ideally these should be pre-numbered and printed on carbonless copy paper The top sheet is retained by the museum and stored in an Object Exit File A copy should be provided to the recipient If the object has been loaned out, a second copy can be stored in return date order in a Loans Out File until the objects return Ngi xut hiữn vt v ngi nhn hiữn vt Nn ghi li tn v ặa ch cềa ngi xut hiữn vt v ngi nhn hiữn vt v hai ngi ny khng nht thit l cễng mẩt ngi Hy yu côu ngi xut hiữn vt k v ghi r ngy thng vo Mu xut hiữn vt Mẩt cn bẩ ặi diữn cềa bo tng cng phi k vo mu ny ặ xc nhn cc thng tin ghi li l chnh xc Remover and Recipient It is a good idea to record the name and address of the remover of the object as well as that of the recipient, as these will not necessarily be the same Ask the remover to sign and date the Exit Form A representative of the museum should also sign to confirm that the details recorded are correct UNESCO 33 BOOK Document.qxp 1/25/08 6:23 PM Page 34 Khi hiữn vt ri bo tng OBJECTS LEAVING THE MUSEUM L di chuyn hiữn vt Hy nhè ghi li nhng l hiữn vt ri bo tng Nhng l ny c th l: chuyn nhểng * cho mển * h hãng * Reason for Removal Remember to record the reasons why the object is leaving the museum These may include : transferral * loan out * destruction * Thng tin v hiữn vt Mu xut hiữn vt côn bao gm cc thng tin quan trng v hiữn vt, ặ c: m t să lểc v hiữn vt sậ k hiữu nhn diữn bn thằm ặnh gi tr bo him cc ặiu kiữn ặậi vèi viữc di di hiữn vt thi ặim hon tr thãa thun Object Information The Exit form should include key information about the object including: a brief description of the object identifying number insurance valuation conditions governing removal agreed return date 34 UNESCO BOOK Document.qxp 1/25/08 6:23 PM Page 35 Khi hiữn vt ri bo tng OBJECTS LEAVING THE MUSEUM Hon tr hiữn vt Khi hiữn vt ặểc hon tr, cn bẩ ặi diữn cho bo tng côn k vo bn gậc Mu nhp hiữn vt (th d trng hểp trèc ặ hiữn vt ặ ặểc cho mển hoc gi ặi bo qun) Return of Objects It is a good idea for the original Exit Form to be signed by a museum representative to record when an object is subsequently returned to the museum (for example if it has been loaned out or sent for conservation) UNESCO 35 BOOK Document.qxp 1/25/08 6:22 PM Page ... tm thi ặểc di chuyn, hy ặ li mẩt tm th ặng v tr hiữn vt ặểc lu tr Thng tin trn th c th gm c: sậ hiữu ặ nhn di n tn hiữn vt ngy ặểc di chuyn v tr/ặa ặim ặểc chuyn ặn tn cềa ngi di chuyn hiữn... Recording Condition Assessments The condition of the object can be recorded on the museums catalogue or database Remember to update your records if any alterations to the objects storage conditions... ặc ặim nấi bt khc ặ c th gip nhn di n hiữn vt Photographing Damage and Distinguishing Features As with written descriptions, it is a good idea to photograph any distinguishing blemishes or features