MRAM Monthly Research Administration Meeting JANUARY 14, 2016 UW TOWER AUDITORIUM TOPIC PRESENTER CONTACT Suzanne May 206 543-1198 Senior Business Systems Analyst, ORIS mays3@uw.edu Lupe Valencia 206 543-9985 Director, Management Accounting & Analysis gvalenci@uw.edu Michael Anthony & Lupe Valencia gvalenci@uw.edu Management Accounting & Analysis mda1213@uw.edu Michael Anthony 206 616-1379 Exec Director, Management Accounting & Analysis mda1213@uw.edu FY15 Office of Research Joe Giffels 206 616-0804 Annual Report Highlights Assoc V Provost for Research Administration & Integrity jgiffels@uw.edu NIH Genomic Data Sharing Carol Rhodes 206 543-2139 Policy & OSP Process Acting Co-Director, Office of Sponsored Programs carhodes@uw.edu GrantTracker Kristen Bendixsen 206 616-9890 Enhancement Launch Senior Business Analyst, Research Compliance & Ops krisbend@uw.edu MyResearch Project Update Program Income Guidelines Capitalization Threshold Change Effort Reporting Update NEXT MRAM FEBRUARY 11, 2016 UW TOWER AUDITORIUM MIN 15 10 10 10 10 10 January 14, 2016 MyResearch Winter Quarter Update Product Updates for MRAM Pre-Post Transparency Project Update Project Objective Principal Investigators and Research Department Administrators currently have limited access to information and visibility of eGC1 and award status throughout the research management lifecycle This project delivers visibility to information on research funding status in near-real time We have a new Dashboard: Funding Status! To create this MyResearch feature we have partnered with PI’s, Department Research Administrators, ORIS, GCA, OSP and UW-IT All parties have been working together to create a solution that will aid UW and its researchers in reducing the workload associated with the management of research activities and administration Visit www.uw.edu/research/myresearch for more info MyResearch Update You can now take advantage of two key research activities within MyResearch: ● View Training Transcript: View your university-required research-related training records and lookup records of others on your research team Just visit one source for all your records! ● View Funding Status: Dashboard provides visibility to outgoing eGC1’s and incoming awards for sponsored research Get more information than ever about your application! Visit MyResearch: myresearch.uw.edu Personalized Experience ● User Specific Login: What you see in MyResearch is customized based on your NetID login and information displays if associated with your research profile ● Proactively Manage Applications: With MyResearch, use one tool to: ○ View funding application status and follow it as it becomes awarded ○ Identify eGC1 and/or award setup process hold/blocking issues, then contact respective administrative office ○ Lookup training records of your personnel Funding Status Dashboard and Cards ● Funding Status Dashboard: A dashboard of cards which represent status of recent outgoing eGC1s and incoming awards ● Funding Status Card Hyperlink: Based on an eGC1 or award status, cards provide hyperlinks directly to SAGE and GrantTracker to take additional action, such as view attachments, routing progress, edit, view budget information page Funding Status Dashboard and Cards Example This is a dashboard This is a card Funding Status Visual Queues ● Real-Time Award Status: View real-time status updates: ○ Status Stages: Composing, Routing, OSP, Approved, Award Review, Budget Set-Up and Budget Ready ○ Status Color: Green conveys no current issues, Red conveys a blocking issue and Gray conveys a status of permanently withdrawn, denied or cancelled ○ Status Icons: The “paper” icon represents the eGC1 and the “dollar” sign represents the award Funding Status Details page ● Funding Status Detail Page: Access a specific eGC1 by clicking on a card’s “View Details & History” link to display information such as: ○ ○ ○ Activity History: Includes select OSP notes, including status and hold details Contact names: Only those specific to the eGC1 Specific deadlines: Including OSP Due Date and Sponsor Due Date Funding Status Detail Page Awards over time Awards by source (Federal vs non-federal) Graphic Here Proposals July 1, 2014 – June 30, 2015 $4,326,113,190 5,774 Office of Research Expenditures (Direct and Indirect) July 1, 2014 – June 30, 2015 $1,212,973,220 Office of Research Direct expenditures by program type Graphic Here Direct expenditures by School or College Graphic Here Facilities & Administrative Costs (Expenditures) $241,616,274 UW’s Facilities & Administrative Costs Graphic Here Some more numbers… 14,596 individuals were paid in whole or in part for work on sponsored programs 5,900 FTE >$2M in Royalty Research Funding were awarded Questions? Research@UW.edu OFFICE OF SPONSORED PROGRAMS NIH Institutional Certification for Genomic Data Sharing NIH Policy NIH Policy on Genomic Data Sharing applies to all NIH-funded research that generates large-scale human or non-human genomic data as well as the use of these data for subsequent research It requires that investigators provide a Genomic Data Sharing Plan within the Resource Sharing Plan section of the proposal Process • NIH institute requests Institutional Certification  – (Review Human Subjects Division SOP Request for Genomic Data Sharing Certification – Investigators to learn more about when this is required ) • Approximately six to eight weeks prior to intended start date, follow Human Subjects Division's  Genomic Data Sharing Certification procedures for requesting Institutional Certification • Upon approval HSD, sends certification to the PI Process The PI needs to sign the Institutional Certification and: – If at Just-in-Time, include with JIT materials, route to SO in Commons & notify osp@uw.edu if not already in communication with someone in OSP – OSP receives JIT materials in eRA Commons, reviews and submits to NIH – OSP's submission of this documentation via eRA Commons to NIH signifies institutional certification – If after award received, send signed certification to osp@uw.edu OSP will sign and submit to NIH OSP Web Guidance Direct link from Just-In-Time to Compliance section Institutional Certification for Genomic Data Sharing http://www.washington.edu/research/index.php?page=timeOfAward#institutionalcertificationgds ... inventory (due date 5/31 /2016) ∗ $5,000 equipment threshold (effective 7/1 /2016) ∗ Federal and Agency physical inventory (due date 9/30 /2016) Dec 2015: Jan 2016: July 2016: August 2016: University of... Reporting Update January 13, 2016 Michael Anthony Management Accounting and Analysis University of Washington Effort Reporting Update ∗ ∗ New salary cap effective January 10, 2016 - $185,100 Pre-certification...January 14, 2016 MyResearch Winter Quarter Update Product Updates for MRAM Pre-Post Transparency Project Update Project Objective Principal