E-Stamping, Registration, Document Management System A Complete solution from SHCIL Stock Holding Corporation of India Limited (SHCIL) SHCIL – September 2007 Overview Organization e-Stamping Registration Document Management System Mission Statement “To be a world class technology driven and client focused market leader in financial and technical services” About SHCIL  Set up at the initiative of Govt of India Major Shareholders are IDBI Bank Ltd, ICICI Bank Ltd, IFCI Ltd, SUUTI, LIC, GIC and Others  192 Offices across the Country Appointed by RBI as receiving office for GOI Bonds Only non-banking entity permitted by RBI to offer SGL services DP to GOI for various ministries, a/c in the name of 'President of India” EXCELLENT TRACK RECORD WITH REACH ACROSS COUNTRY Business Premier Custodian  Market share of 30% of the value of assets under custody  Assets in Custody (31/3/09) – Rs.4,22,209 Crores  About 21% of Market Capitalization of BSE Largest DP  More than 6,00,000 Clients Compliance with Regulatory norms MOST DEPENDABLE CUSTODIAN AND DEPOSITORY PARTICIPANT Operational Capabilities  Transaction Processing  More than 1.4 Crore transactions last year  Processes Approximately 50,000 transactions everyday  SHCIL handles 40% of the value of transactions settled by NSDL in Stock Exchanges  1/3rd of the delivery based transactions of BSE and NSE  Futures & Options Segment  One of the largest Professional Clearing Members at NSE COMMITTED TO EXCELLENCE Information Technology  IT driven since inception  Smithsonian Award for ”Visionary use of IT”  Computer Society of India Award for “Best IT Usage”  State-of-the-art Physical and IT infrastructure  CMM Level III Certification  SHCIL Net - Countrywide VOIP network BUILDING STRENGTHS THROUGH IT NETWORK e-Stamping A WEB-BASED APPLICATION TO PAY NON-JUDICIAL STAMP DUTY What is e-Stamping  e-Stamping is a  Secured way of paying non judicial stamp duty to the State Government  e-Stamp which replaces the stamp paper is highly secure and tamper proof  The Government of India appointed SHCIL as the sole Central Record keeping Agency for e-Stamping SECURE AND RELIABLE ELECTRONIC SYSTEM Why e-Stamping  To prevent paper and process related fraudulent practices  To provide secure and reliable collection mechanism  To stop the leakage of government revenues  To store information in electronic form  To build a central data repository to facilitate easy verification and generation of MIS reports 10 REMOVES SHORTCOMINGS OF STAMPING SYSTEMS Products & Solutions Electronic Document Management  Document Management  Enterprise & Management System  Active Contents  Rich Media Contents  Legacy Data  Workflow Management  Email Management  Record Management Physical Document Management  Galvanized Iron box and Humility & Temperature controlled storage using robotics handling (Mumbai Only)  Carton based (Computer Box) storage  Sealed Envelop Storage 32  Support and services with 200+ SHCIL branch  Only institution in end to end document management services  Seamless integration between e-stamping and DMS Solutions 33 Products & Solutions(continue) Digitalization Service  Scanning  Tagging  Data Conversion  Micro Filming Secure Document Destruction  Shredding  Pulping  Burning 34 SHCIL-Electronic Document Management System  Enterprise Server  Active documents, Rich Media, Images Handling  Web Based User Interface  Workflow Management  Extended Audit Trails  OCR Engine  Import Engine – other business system  Integrate Interface with other business system  User comments  Area Blocking  Zonal OCRing 35 SHCIL-Electronic Document Management System Levels of user restrictions Data Backend user’s choice Desktop Based Scan Engine Web based Interface OCR Engine Web Service Based Integrator interface Integration with Active Directory Server Layer Work Flow Audit Trails Import Engine Database Layer MSDE/ MS-SQL ORACLE MY SQL 36 Digitalization services  Comprehensive system for high speed scanning, document separation, and indexing  Image assisted data entry  Various Image cleaning and enhancement techniques supported including de-skewing, removal of speckles, removal of unwanted borders and removal of horizontal and vertical lines  Automatic file and document separation using standard form separator, blank page separator, barcode separator, fix page and manual separation 37 Micro Filming  Direct Filming  Convert from Pre-scanned Images 38 Secure Document Destruction  Shredding  Pulping  Burning 39 40 SHCIL-Physical Record Management  Storage  Galvanized Iron Box Storage with humidity and temperature control – automated robot handling (at Mumbai)  Carton (corrugated box ) storage  Sealed Envelope storage  Activities      Pick and delivery at door step Fumigating documents Bar-coding/tagging files/carton Online Status and logs Web based User Request/Retrieval Management  Locations        Mumbai Kolkatta Chennai Delhi Jaipur Lucknow Kochi  Proposed  Hyderabad  Bangalore 41 Records Management 42 42 Infrastructure A2 Size Color Book Scanner Led lights A2 Size B/W Book Scanner 42” Wide Drawing Scanner 43 44 44 Recpt Registration Office Reg.docs Internet Registration Meta Data Entry e-Stamp 45 THANK YOU! 46 ... for ”Visionary use of IT”  Computer Society of India Award for “Best IT Usage”  State -of- the-art Physical and IT infrastructure  CMM Level III Certification  SHCIL Net - Countrywide VOIP... Role of a Sub-registrar  Verification of e-stamp for registrable articles  Locking of e-stamp for registrable articles 15 Role of Revenue Department  MIS reports download  Reconciliation of. .. Verification of Data and Funds by Supervisor SUPERVISOR Preview of e-Stamp shown to client Preview of eStamp shown to client Generate e-Stamp e-Stamp print 19 E-STAMP GENERATED AFTER RECEIPT OF MONEY