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Metadata Building • Day • Data Loading • Rules and Member Lists • Day • Security • Administrator Tasks • Day • End User Tasks For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: Course Note – Accounting Knowledge • While not a hard and fast prerequisite, a level of accounting g knowledge g is needed for this course and for consultants implementing Oracle Hyperion Financial Management • Much of the product and its implementation focuses on accounting more than IT issues • This course does not address the installation of the product or the operating system system, server setup setup, and network requirements involved in a typical implementation For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: Course Note – Course Material • The designed flow of this course is to present the material via the manual with highlights in this Powerpoint deck and then go to the software for viewing, examination, and exercise • These slides highlight key aspects of the manual but not take the place of the manual • The manual is not intended to be comprehensive product documentation: refer to the various PDF documentation • The course is also designed with the assumption that an experienced consultant is teaching the course The exercises are more free form to allow students to approach the topics as they see fit An experienced consultant will be able to support the students in the various directions they go • The separate teach note document provides information to the instructor on how to proceed through the course; however, the teach notes, like the course, assume that the instructor is an experienced consultant • Software screen shots are included in the materials; however, the student’s learning will progress by direct usage of the software, not through reliance on just the screen shots For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: Ch t – Overview Chapter O i For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: Overview – What is HFM • Oracle Hyperion Financial Management (HFM) is a financial consolidation and reporting product • Ideal for medium and large corporations – currency translation, intercompany eliminations, ownership calculations are all accommodated • IFRS, US GAAP, statutory, and other accounting requirements worldwide can all be met • Data comes in, accounting consolidation rules are applied, and final data for reports is available, all within a controlled, secured environment with supporting processes • Month, quarter, and year end balance sheet, profit and loss, cash flow, and supplemental reports are the typical outputs of an HFM implementation For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: Overview – History • Over 25 years of accounting and consolidation expertise p in the development p of the p product • Roots go back to Micro-Control, a DOS product developed by IMRS in the early 1980s • Second generation product was Hyperion, later renamed to Enterprise when IMRS changed its name to Hyperion In 2008 there were over 2,500 customers using Hyperion Enterprise and it is currently marketed by Oracle mostly to small and mid size companies • HFM was introduced in 2000 as the third generation product and in 2008 had over 1,500 customers For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: HFM Dimensions • HFM has 12 dimensions, the combination of which point to a single p g data amount • The basic six dimensions: • • • • • • • Dimension Scenario Account Entity Period Year View Description Type of data Account Organizational Unit Quarter,, Month,, Week Year Frequency of data For use by Oracle employees and authorized partners only Do not distribute to third parties Example Actual Net Income Total Company June 2009 Year to Date Slide Content Contributed by: HFM Dimensions • The next five provide account detail • Intercompany Partner – specifies the partner entity for intercompany balances • Custom1 to Custom4 – dimensions that can be configured by account to store additional detail • Customs can be shared across accounts or unique to a single account • A custom dimension can be reused for different p purposes p • Examples: product, cost center, state, movement detail For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: HFM Dimensions • The last, Value, shows how the data consolidates from child entityy to p parent entity y • Journal adjustments are stored in unique Value dimension members • Each member to the right has a unique purpose • Becoming familiar with this dimension is key to successfully using HFM For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: Overview – HFM Position in EPM Suite For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: Ch t – Metadata Chapter M t d t For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: Metadata Management – EPMA vs Classic • EPMA is a fairly new module (out for a couple of versions) for metadata development and management • EPMA provides capabilities for sharing dimensions and members across multiple Hyperion products • Newer features, such as Lifecycle Management, are being developed for EPMA • Classic is the original metadata development and management method • Customers upgrading tend to continue with Classic • Partners tend to recommend Classic to customers due to familiarity and high degree of stability For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: Dimensions – Point of View • The point of view refers to the combination of the members specified p for each of the 12 dimensions • Example, a report may have accounts in the rows and years in the columns – the remaining 10 dimensions would make up the point of view • The point of view is typically how end users navigate through the dimensions to select what they wish to view report, view, report analyze analyze, etc etc • Term and usage is similar to other Hyperion products For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: Metadata Best Practices – Labeling • If base level members are reflective of the general ledger, g , then use the g general ledger g labels • Calculated base level members should be alphanumeric and descriptive of the calculation • Parent levels should be alphanumeric and descriptive of the parent • Avoid spaces and semicolons For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: Dimensions – Key Design Consideration • Generally, no parent member should only have just one child – is a waste of system y resources that usually just duplicates the data • Most harmful with the account dimension, somewhat with entities, and a little with customs • Common error is to create parents now with the expectation that additional children will be added later – best to create the parents when needed • Acceptable exceptions exist for the entity dimension for currency reporting and throughout for phased implementations For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: More Design Considerations • In the manual metadata design considerations are included in the Metadata – Classic chapter p • If covering EPMA and not Classic in the course, refer to the Classic chapter in the manual for this information For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: 10 Shared Services • Shared Services is a separate module that supports the Hyperion yp EPM suite • Key components are: • Security, including connecting to a company’s network ID setup and authenticating user IDs and passwords • Lifecycle Management – movement of items from one HFM application to another • Audit Reports For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: Security • Areas of security: • Users and Groups p – are p provisioned (g (granted)) access • Roles – tasks or software features that users or groups can – consolidate, create journal, be an administrator, etc • Classes – a go-between between users or groups and dimension members or web components • Most security done within Shared Services • Assigning classes to metadata and web components done in metadata management and HFM web • For Classic applications, security can be extracted to a text file, modified there, and uploaded For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: 21 Security Design • An Excel file recommended for laying out security and sending g through g company p y for review/approval pp For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: Lifecycle Management • Can be used with EPMA applications to migrate artifacts from one application pp to another • Artifacts can be web forms, grids, etc • If migrating across environments (not just applications but across whole separate instances of Hyperion), a intermediary file is used For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: 22 Chapter Ch t 7– Administrative Stuff For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: HFM Copy Application Utility • Use to copy entire Classic applications (no EPMA apps) pp ) from one p place to another • Can copy across environments or within one environment • Only access to UDL files required – no prompt for ID and password • Copies data from table to table at the relational database level For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: 23 HFM Utilities • Used for various analysis by the administrator • Base member compare and duplicates below parents are the most commonly used features • Also convenient for exporting metadata to Excel file for review by company staff For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: HFM Administration Menu • Contains several items for administrators to review • Review system messages for rule errors, errors application errors • Task and Data Audit logs should be exported/archived and cleared periodically • Task Automation can be used to automate consolidations and other tasks For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: 24 Process Control • Electronic signoff of data • Various design considerations: • • • • • Scenarios Edits Account groupings (phased submissions) Who involved and number of levels of signoff Data access available before or after signoff For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: Data Entry Forms • Convenient for input of supplemental data • For companies subject to Sarbanes-Oxley: Sarbanes Oxley: • Should not be used for balance sheet or profit and loss input – supplemental input only • Changes to balance sheet, profit and loss accounts should be via journals • Users should not have ability to create/modify forms • Use wizard to walk through creation of forms • Forms can be formatted simply or heavily formatted For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: 25 Yahoo! User Group • Yahoo! groups exist for HFM and other Hyperion modules • Recommended not only to ask questions but also for access to years of archived questions and answers • Go to http://tech.groups.yahoo.com/group/hsfm for more information For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: Chapter Ch t – End E d User U Basics For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: 26 End User Basics • Tasklists can be used to direct users through specific tasks, grids, forms, etc • Depending on security role provisioning a user can be restricted to tasklist navigation only • Data grids offer user capabilities to view the data in any possible way • End users are encouraged to create grids or find existing grids that meet their needs • Point P i off view i usage critical i i l to d data grids id • Grids can be saved with security class or marked private to limit access For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: Journals • Journals used for debit/credit style adjustments • Are stored in one of four value dimension members – effect on data depends on which member used • Security controls whether users are limited to creating journals, approving journals, and/or posting journals • Journal listings and detail can be filtered and reported • Administrator must open the period before journals are allowed ll d • Periods can be closed and reopened as needed For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: 27 Chapter Ch t – End E d User U Next Steps For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: Intercompany Matching / Elimination • Intercompany accounts use the ICP dimension to store the p partner entity y • Intercompany balances are, by default, eliminated at the first common parent • Intercompany accounts can be matched against others (like IC receivable vs IC payable) or can be eliminated one-sided (IC sales eliminating to IC cost of sales [and netting against non-IC non IC cost of sales]) • Intercompany entries are made in the [Elimination] value dimension member For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: 28 Intercompany Matching / Elimination • Intercompany setup is done in metadata: • Which entities can be partners p • Which accounts are designated intercompany • Which account is the plug account for intercompany account(s) • The plug account will hold any out of balances among the intercompany accounts • If everything matches, the plug account will be zero • Reporting is available for all users to analyze and reconcile intercompany balances For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: Process Control • Process control is subject to design and controls implemented by the administrator (see chp 7) • Validations (edits) must be passed and the data calculated before signoff can occur • Once a user signs off on the data, they lose the ability to change – any required change would have to be done by someone at a level above them or the data rejected back to them • Signoff follows the entity hierarchy • Accounts and customs can be signed off in phases: financials could be the first phase and supplemental data in the second phase For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: 29 Chapter Ch t 10 – End E d User U Reporting For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: Reporting • Financial Reports and Web Analysis views are run from the Hyperion yp Workspace, p , the same logged gg into to access HFM • PDF and HTML versions of Financial Reports are available by toggling the buttons on the toolbar • Use the point of view to control the information presented For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: 30 Smart View for Microsoft Office • Smart View is an addin; mostly used with Excel • First step is to establish a connection to the data source – can be HFM, Planning, or BI+ (the workspace) • Multiple types of usage: • • • • Functions – pull a number into a specific cell Ad Hoc Analysis – move dimensions around, view data Forms – open form form, input data data, submit Smart tags – use to pull data into Word • Can also pull reports into MS Office not just HFM data For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: Chapter Ch t 11 – Financial Fi i l Reporting Studio For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: 31 Financial Reporting Studio • Studio is the report writer for HFM • Reports can have grids grids, text boxes boxes, images images, and charts • Within grids HFM dimensions are placed in rows, columns, and page • Dimensions not placed in a grid remain in the user point of view For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: Formatting – Simple and Complex • Various formatting options exist, from simple bolding to complex p conditional formatting/suppression g pp • Some of the features are for HTML view only, such as expansions and related content For use by Oracle employees and authorized partners only Do not distribute to third parties 32 Ch t 12 – Workspace Chapter W k For use by Oracle employees and authorized partners only Do not distribute to third parties Slide Content Contributed by: Workspace • Workspace is the place where users run reports, and it also p provides several tools for developers p • Books allow for one or more reports to be run with multiple points of view to generate a package • Batches allow for reports and books to be scheduled and run automatically with the output going to various destinations For use by Oracle employees and authorized partners only Do not distribute to third parties 33 The preceding is intended to outline our general product direction It is intended for information p purposes only, and may not be incorporated into any contract It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions The development, release, and timing of any features or functionality described for Oracle’s products remains at the sole discretion off Oracle O For use by Oracle employees and authorized partners only Do not distribute to third parties For More Information search.oracle.com Hyperion Financial Management or oracle.com For use by Oracle employees and authorized partners only Do not distribute to third parties 34 For use by Oracle employees and authorized partners only Do not distribute to third parties For use by Oracle employees and authorized partners only Do not distribute to third parties 35