WILHELMSEN SHIP MANAGEMENT PERSONAL HANDBOOK AN INTRODUCTION TO SAFETY RULES AND REGULATIONS FOR VESSELS MANAGED BY WILHELMSEN SHIP MANAGEMENT Take care of this booklet while you are onboard This booklet belongs to your cabin Upon request to your commanding officer, you may take the booklet with you when signing off This booklet is to be used as a guide and reference for your personal safety TABLE OF CONTENTS INTRODUCTION HISTORY WELCOME ONBOARD FLOW CHARTS, ORGANISATIONS SAFETY AND QUALITY MANAGEMENT SYSTEM SHIP BOARD ORGANISATION ALARM SIGNALS GENERAL SAFETY INSTRUCTIONS/GET TO KNOW YOUR SHIP FIRE PREVENTION GENERAL ACTION WHEN DISCOVERING A FIRE ABANDON SHIP CONTINGENCY PLAN EMERGENCY COMMUNICATION EQUIPMENT MAN OVERBOARD SURVIVAL FACTORS CONTINGENCY PLAN SIGNS AND SYMBOLS SAFE WORK PRACTICES PERSONAL PROTECTIVE EQUIPMENT AND CLOTHING ACUTE FIRST AID GENERAL FIRST AID SHOCK POISONING BLEEDINGS COMPANY POLICY AND GUIDELINES ON THE PREVENTION OF DRUG SMUGGLING HOUSEKEEPING HYGIENE REQUIREMENTS SPECIAL HOUSEKEEPING AND HYGIENE RULES FOR THE CATERING DEPARTMENT GENERAL SAFETY RULES WHEN WORKING IN THE ENGINE ROOM GENERAL SAFETY RULES WHEN WORKING ON DECK HAZARDOUS WORK OPERATIONS HOT WORK HOT WORK CARRIED OUT OUTSIDE THE DESIGNATED HOT WORK SPACE OPENING-UP EQUIPMENT AND FITTINGS USE OF TOOLS TANKS AND COMPARTMENTS ENCLOSED SPACE ENTRY THE ENCLOSED SPACES DANGER PLAN ENTRY INTO ENCLOSED SPACE EMERGENCY ENTRY INTO ENCLOSED SPACE WORK ALOFT & OVERSIDE PROCEDURE ON THE SHIP SIDES ON THE SUPERSTRUCTURE, MASTS AND IN CARGO SPACES SAFETY AND IMPROVEMENT REPORTS UNDESIRED EVENT / NC REPORT COMPANY DRUG AND ALCOHOL THE COMPANY’S DESIGNATED PERSON ABUSE POLICY TESTING FOR DRUG AND ALCOHOL ISM REPORTING LINES ABUSE An introduction to Safety Rules and Regulations Rev Prep by: KaH Appr by: FS Page of 36 Valid from: 2008-03-01 INTRODUCTION Wilhelmsen Ship Management welcomes you onboard and wishes you pleasant sailing The objective of this booklet is to familiarise you with some basic information on the organisation and operating standards of the Company It is a fact that most of the accident that occur on board vessels did not happen because of malfunction of the equipment, but because of carelessness or lack of attention by the crewmembers In many cases the accidents are due to the crewmember's lack of training, or insufficient instructions from the person in charge Nevertheless, many of the accidents are caused by communication difficulties between the person in charge and the crewmember, created by language barriers that exists on board quite a number of ships This booklet consists of some of the instructions and regulations applicable to all onboard, which are essential to the smooth functioning of the ‘daily life’ on a ship More detailed information is available in the Company’s manuals as well as other instruction manuals available onboard Members of the crew may clarify any doubts they have with the Head of their Department We hope the content of this book will give each person a better understanding of our ‘style’ and contribute to improved safety and quality in shipboard operations History Wilhelmsen Ship Management (formerly known as Barber International) is a fully owned subsidiary of Wilh Wilhelmsen Limited A/S, Lysaker Wilh Wilhelmsen A/S, one of the leading Ship Owning companies in Norway, was founded in 1861 The Company was founded on 1st January 1987 as an independent ship management and consultancy Company on a worldwide basis Welcome Onboard Welcome onboard one of Wilhelmsen Ship Management’s vessels This booklet is to inform you about safety, personal protection and procedures Hope you will find this book useful, and that you focus on SAFETY in your daily activities FLOW CHARTS, ORGANISATIONS GLOBAL STRUCTURE - Safety and Quality Management Structure - Ship Board Organisation An introduction to Safety Rules and Regulations Rev Prep by: KaH Appr by: FS Page of 36 Valid from: 2008-03-01 GLOBAL STRUCTURE !!! SAFETY & QUALITY MANAGEMENT STRUCTURE Direct access TOP MANAGEMENT SUPPORT FUNCTIONS Designated Person General Manager Marine & Technical Operation HSEQ Dept Fleet Manager WilhTec Purchase Manning Vessel Manager Insurance Accounting Day to day operation VESSEL An introduction to Safety Rules and Regulations Rev Prep by: KaH Appr by: FS Page of 36 Valid from: 2008-03-01 SHIP BOARD ORGANISATION During specialised operations MASTER HEAD OF CATERING DEPT CHIEF OFFICER DECK OFFICERS RADIO OFFICER / OFFICE ASSIST CHIEF ENGINEER SECOND ENGINEER LEADER OF SPECIALISED TEAM / CREW ENGINEERS DECK CREW SPECIALISED PERSONNEL / CREW ENGINE CREW An introduction to Safety Rules and Regulations Rev Prep by: KaH Appr by: FS Page of 36 Valid from: 2008-03-01 ALARM SIGNALS There are normally fixed alarm systems onboard To familiarise your self, check with the “GENERAL EMERGENCY INSTRUCTIONS” (Muster Plan) for types of emergency signals, where to muster and which task assignments you are responsible for At the sound of the alarm bells, proceed immediately to your mustering station, in accordance with the “GENERAL EMERGENCY INSTRUCTIONS” GENERAL SAFETY INSTRUCTIONS/GET TO KNOW YOUR SHIP NO CREWMEMBER IS EXONERATED FROM THE RESPONSIBILITY TO FAMILIARISE THEMSELVES TO ENABLE THE CARE OF OWN AND OTHER PERSONAL SAFETY, TO TAKE NECESSARY PRECAUTIONS AND MEASURES TO PREVENT DAMAGE TO SHIP, CARGO, ENVIRONMENT AS WELL POLLUTION PREVENTION The safety instruction shall be complied with at all times, and the personnel shall make themselves familiar with the following: All personnel are requested to show a positive attitude towards safety and accident prevention, to review the SOLAS Training Manual, and to familiarise themselves with: • The Muster Plan, Contingency Plans and their specific duties in the event of emergencies • Their lifeboat and it's location • The layout of the ship, including emergency exits and escapes routes from their cabin and place of work • The location of lifejackets, life buoys, life rafts and firefighting equipment • The proper use of safety and personal protection equipment • Adherence to work procedures and plans • The requirement to report all accidents, near-accidents, potential hazards and unsafe conditions In order to improve the personnel's familiarisation with the ship, new personnel shall follow the Company’s familiarisation program Part one (BSM form D40) to be completed before the vessel’s departure, alternatively to be completed during the first 24 hours onboard Part two (BSM form D41) to be completed with reasonable time after joining, before being assigned to any of the duties FIRE PREVENTION Special considerations in or around cargo spaces An explosion or outbreak of fire in or around cargo spaces represents a fatal risk for the ship and crew Special consideration and care must therefore be exercised in this regard, and following precautions taken: An introduction to Safety Rules and Regulations Rev Prep by: KaH Appr by: FS Page of 36 Valid from: 2008-03-01 • • • • • • • • • • • In the cargo compartments where flammable gases are expected, strict elimination of all possible sources of ignition is essential The applicable safe working procedure shall be strictly adhered to, and great care shall be exercised when handling cargo UHF / VHF portable transceivers shall be of an intrinsically safe type PORTABLE MOBILE PHONES shall not be used in hazardous areas Electrical equipment such as radios and calculators etc., is not permitted on a tankdeck, or other areas where flammable gas may be encountered, unless approved for use in such areas Portable electric lamps, torches and other portable electrical equipment for use in or around cargo holds with flammable gases or liquids shall be of approved type The use of portable equipment and wandering leads is prohibited within cargo spaces and adjacent areas, or over a tank deck, unless the area has been certified "SAFE" Care has to be taken when using "non-spark" tools in or around cargo tanks or areas with flammable gases, liquids or other flammable substances , as such tools may create sparks if smeared with rust particles All electrical equipment in use shall be properly earthed and bonded prior to use Privately purchased electronic/electrical equipment for use in cabins to be inspected by the electrician and approved for use by the Master or Chief Engineer Signs prohibiting smoking, use of lighters, matches or open lights shall be posted onboard Smoking regulations while in port and at sea shall be complied with General action when discovering a fire Any crew-member who discover or suspect a fire, shall Raise the fire alarm, no matter how small the fire may be ( Remember that even a small fire may easily develop) Inform the duty officer about the situation, if this can be accomplished without endangering you or others The information shall be brief and contain the following: • Who is calling • Location of the fire • Extent of the fire • Observed casualties • Need for assistance • Initiated actions Evacuate all personnel in the area if the development of the fire makes it necessary Try to combat the fire by using the proper fire extinguishers, blankets, clothing etc Prepare retreat If attempts to combat the fire are impossible, retreat and seal FIRE DOOR off the area by closing off all doors, portholes, ventilation etc., DO NOT BLOCK in order to reduce the air supply to the scene of the fire An introduction to Safety Rules and Regulations Rev Prep by: KaH Appr by: FS Page of 36 Valid from: 2008-03-01 The fire quadrant It takes four elements to start a fire and to keep it going, as illustrated in the fire quadrant Increased supply of oxygen and flammable material will develop the intensity of the fire Conversely, if we remove one side of the fire quadrant, i.e temperature, oxygen, flammable material or chemical reaction, the fire will be extinguished We can classify the types of fires, and indicate general extinguishing methods, thus: Category Materials Class A Carboneous material wood, paper, linen Class B Flammable liquids, oils and fats Class C Electrical fires Class D Metals fires Extinguishing method Cool below flash point Use water Prevent oxygen supply Use powder Cut-off electric supply Use CO2 / powder Prevent oxygen supply Use powered graphite sand Prevent oxygen supply Basic rules for firefighters: Save lives Prevent the fire from spreading Prepare retreat Combat the fire • • Before entering any compartment where a fire is suspected, feel if the door is hot If it is, extra care must be exercised when opening the door, due to the influx of oxygen which may have an explosive effect Never attempt to open any door or hatch where smoke is seeping out without wearing complete protection equipment FIRE IS OUT An introduction to Safety Rules and Regulations Rev Prep by: KaH Appr by: FS Page of 36 Valid from: 2008-03-01 ABANDON SHIP Abandonment of the ship, in order to protect the health and lives of the crew, shall only be initiated when no other possibilities are present or favourable Contingency plan Responsibility: The Master is responsible for a decision to abandon ship, as well as for organising and coordinating all operations The Chief Officer is responsible for all preparations on deck, in compliance with the Master's orders Action plan: When the decision to abandon the ship is made the Master shall: ¾ Raise the general alarm Time allowing, he shall gather the Crew and inform them regarding the situation and decisions made This may give the Crew an opportunity to prepare mentally for the abandonment ¾ Transmit a distress signal and distress message on the proper emergency channels, including,: • Ship's name and call letters • Position • Type of emergency • Injuries and missing persons • The number of survival crafts and survivors • Wind, wave and weather situation ¾ Notify the Company As soon as the Crew is mustered, Team Leaders shall: ¾ Ensure that all personnel are present If anyone is missing the Chief Officer shall immediately initiate search actions in order to locate and rescue the missing personnel, taking into consideration: • Where were they last seen • Possibilities and available time for searching • Probability that they may still be alive ¾ Check that the personnel have sufficient clothing, and are wearing properly fastened life jackets The Chief Officer shall initiate the preparation of the lifeboat and/or the life rafts upon the Master's orders, and supervise the operation He shall also ensure that the following equipment is collected and distributed : • Available radio equipment and emergency beacons • Spare distress signals • Blankets and warm clothing • Survival suits • Medical equipment An introduction to Safety Rules and Regulations Rev Prep by: KaH Appr by: FS Page of 36 Valid from: 2008-03-01 • Additional food supply and fresh water Conditions permitting, before leaving the ship the Master shall collect and bring the following important documents with him: ¾ Log book ¾ Ship certificates ¾ The document containing information regarding the course of events ¾ Confidential instructions issued by the Government ¾ Crew passports The Chief Officer shall initiate and supervise the embarking and launching of the lifeboats and / or life rafts The lifeboat(s) and life rafts shall only be launched upon the Master's orders EMERGENCY COMMUNICATION EQUIPMENT In order to communicate with, and transmit distress signals to other vessels, aeroplanes and rescue stations, the ship is equipped with VHF emergency communication units and Radar Transponders During the abandon ship drills, the procedure to use and operate the equipment properly shall be demonstrated The VHF emergency communication unit consists of a transmitter and a receiver working on the civil and emergency frequencies and a substitute frequency The unit is operated as a walkie-talkie for two way communications EPIRB MAN OVERBOARD SARTGMDSS An introduction to Safety Rules and Regulations Rev Prep by: KaH Appr by: FS VHF RADIO Page 10 of 36 Valid from: 2008-03-01 ACUTE FIRST AID In the event of injuries onboard, such as: • drowning • electric shock • poisoning due to gas • suffocation It is necessary to initiate immediate first aid First aid treatment shall be started as soon as the injured has been brought to a "safe" place Immediate action shall be taken in event of: • • • unconsciousness loss of respiration loss of heart beat MAKE SURE THE AIR TRACT IS OPEN • lay the injured down on a solid surface • put one hand under the neck and the other on the forehead • bend the head far backward • keep the oral cavity clean, remove any dentures, if present When the injured is breathing, put the person in a stable side position STABLE SIDE POSITION: Put the nearest foot up against the seat, so that the knee forms an acute angle Push the nearest hand in under the seat Draw the other hand against you, so that the injured rolls over on the side Steady up with a hand on the knee Bend the head backwards and leave the head low, with a hand as support under the shin Draw the other hand a little away from the back INITIATE ARTIFICIAL RESPIRATION If the injured does not breath, blow times strongly according to the mouth-to-mouth method Feel the pulse in the throat If the pulse can be felt, continue blowing at a rate of 12 blows a minute An introduction to Safety Rules and Regulations Rev Prep by: KaH Appr by: FS Page 19 of 36 Valid from: 2008-03-01 REGAIN THE HEART BEAT Start immediate heart compression if the heart function is not recovered HEART COMPRESSION If there is no pulse on the injured person : • Start external heart compression 90/min • Depress the breastbone 4-5 cm The pressure should be exercised with straight arms and increasing force The movements must be rhythmic and forceful The patient must lie on a hard surface HEART COMPRESSION AND ARTIFICIAL RESPIRATION MUST BE CARRIED OUT SIMULTANEOUSLY IN THE SEQUENCE: • air blows and 15 heart compression's GENERAL FIRST AID Shock Shock is causing by failing blood circulation and any injured person may lapse into shock Symptoms: • Fast heartbeat and pulse • Pale cold and sweating skin • Drowsiness and respiratory problems Treatment: • • Try to maintain normal body temperature and place the patient's head 15-20 cm lower than the body If the victim is unconscious arrange him/her in a stable side position Poisoning Poisoning can be divided in three main groups, namely: • By gas or lack of oxygen • Internal poisoning by hazardous substances or liquids • External poisoning by hazardous substances or liquids Symptoms: Reduced mental activity and lack of concentration • • • • Increasing drowsiness, developing into unconsciousness Unusual high spirits, dizziness and cramp Changes in respiration or pulse rate Vomiting Wounds or discoloration to the skin, ( external poisoning ) An introduction to Safety Rules and Regulations Rev Prep by: KaH Appr by: FS Page 20 of 36 Valid from: 2008-03-01 Treatment for gas poisoning or lack of oxygen: • • • • • Bring the patient out in fresh air Rescuers shall use breathing apparatuses if rescue is undertaken in dangerous atmospheres Release all tight fitting clothing Initiate first aid, including artificial respiration and heart compression if the patient is unconscious and/or not breathing Supply oxygen or compressed air e.g from breathing apparatus if/or as soon as the patient is breathing Keep the patient warm Treatment for internal poisoning by hazardous substances or liquids • • If the patient is unconscious, arrange him in a proper position, ensuring that the air tract is open Keep the patient's mouth cavity clean and initiate artificial respiration if he stops breathing Determine which substance or liquid may have caused the poisoning, taking into account whether it is corroding or non-corroding substance Corroding substance • • Supply the patient with lots of milk or water Never provoke vomiting Treatment for external poisoning by hazardous substances or liquids • • • Immediately flush the poisoned part of the body with fresh water Remove all contaminated clothing Keep flushing for at least 20 Bleedings Treatment: • Lay the injured person down • Try to keep the wounded part of the body above the level of the heart • Press the edges of the wound together • Maintain the pressure against the wound until you are able to apply a bandage An introduction to Safety Rules and Regulations Rev Prep by: KaH Appr by: FS Page 21 of 36 Valid from: 2008-03-01 COMPANY DRUG AND ALCOHOL ABUSE POLICY Drug and alcohol abuse and its effects are one of the most significant social problems of our time Such abuse also tends to generate serious and unacceptable hazards, which may endanger the safe operation of the Company's ships In response to this increased concern, the Company have prepared the following policy statement and rules that are to be followed to by all personnel employed on the Company's ships WMS Drug & Alcohol Policy Drug and Alcohol abuse may have serious impact on our safety standard, as well as causing significant social problems We shall therefore institute rules of conduct and controls to ensure that nobody navigates a ship or operates its equipment or machinery while impaired by drug or alcohol Further all our employees on board and ashore shall not be involved in any smuggling or any drug trafficking Ref.: SSMM 6.3, Company Guidelines and Owner’s requirement Testing for drug and alcohol abuse It is Company policy that from time to time unannounced testing of officers and ratings will be carried out The Company will arrange for testing when deemed appropriate in order to demonstrate that the D&A policy is being complied with Alcohol testing Master, the Company or an outside Company may initiate unannounced tests Test performed by Master or Senior officers shall be done by the use of breath analyser equipment which shall be supplied to all vessels The equipment supplied will conform to all national and international requirements and will be easy to operate Tests arranged by outside agencies (i.e MEDSCREEN) may be by either breath or urine analysis Should a local state law require further testing of personnel, then this requirement must also be complied with Drug testing Any testing of potential drug abuse shall be done by urine test, and only under the control and in the presence of a qualified and medically educated person, who is able to handle such tests in accordance with internationally accepted procedures The analysis of the samples shall be done by an internationally well known and recognised laboratory Testing after incidents onboard The Master should ensure that alcohol tests are performed onboard after incidents where impairment of ships personnel by alcohol may be questioned An introduction to Safety Rules and Regulations Rev Prep by: KaH Appr by: FS Page 22 of 36 Valid from: 2008-03-01 Duty to co-operate We require that all officers and ratings willingly co-operate when such tests are carried out All seafarers will be required to submit to a medical examination before taking up service onboard with renewed examinations at least once a year In addition the Master may request a seafarer to submit to a renewed medical examination when he considers that there are valid reasons for this to be done The medical examination shall be performed by a physician authorised by the authorities and will include testing and screening for drug and alcohol abuse For Norwegian flagged vessel, we refer to the Norwegian Authorities and will include testing and screening for drug and alcohol abuse Therefore, the Norwegian Seamen's Act Article 26 and the rules and regulations issued by the Maritime Directorate applies The Norwegian laws prescribe strong penalties towards drug and alcohol abuse COMPANY POLICY AND GUIDELINES ON THE PREVENTION OF DRUG SMUGGLING The Company fully supports all national and international efforts to combat the smuggling of narcotics and other contraband All Company employees, both shore and sea staff, shall fully co-operate with local custom Authorities and other agencies involved in the prevention of drug smuggling Where possible, the Company will enter into agreements with foreign customs services in order to increase that service's effectiveness The smuggling or concealment of contraband (especially drugs) onboard any of the vessels managed by the Company, is strictly prohibited HOUSEKEEPING Good housekeeping on board is essential and the main requirements are: • Keep all compartments, work areas and spaces clean and tidy • Throw all oily wastes and rags into closed steel containers, (to be disposed of under controlled conditions) • Store paint and chemicals in designated room • Store tools and equipment in proper storage areas when they are not in use • Clean up any spills immediately • Keep all emergency exits and passageways clear at all times • Tidy up work areas before leaving them An introduction to Safety Rules and Regulations Rev Prep by: KaH Appr by: FS Page 23 of 36 Valid from: 2008-03-01 Hygiene requirements High standards of hygiene shall at all times be maintained, including: • Regular washing of clothing (work/personal) • Heavily soiled working clothes shall be left in lockers in the changing rooms, and be cleaned at the first opportunity • Cabins shall at all times be kept clean and tidy Special housekeeping and hygiene rules for the catering department • • • • • • • • • Working clothes, which are used by the galley staff, shall be kept clean at all times Be mindful of hand cleanliness and always wash your hands after visiting the toilet and prior to handling food Floors in the galley are to be kept clean of fat or other slippery material at all times No refuse, solid or liquid, shall be allowed to accumulate in the galley or food storage rooms Garbage and refuse shall be disposed in a sanitary manner Dishes and cooking utensils shall be properly cleaned and sterilised after each use Dish clothes, towels etc shall be changed daily During heavy weather conditions guard rails shall be used around the ovens in order to prevent pots and pans from falling onto the floor Ensure that hot cooking oil is secured Cutting and slicing machines shall be cleaned daily Emergency exits and fire-fighting appliances shall be kept unobstructed at all times General safety rules when working in the engine room • • • • • • • • • • Never start to operate machinery you are not familiar with Never try to remove metal turnings or filings when the machinery is running Use a broom or a rake, when the machinery is turned off When chipping or using the machines, goggles shall always be used If you are working aloft or on a stage, remember to use a safety harness and safety belt If the work requires floor plates to be removed, always use lifting handles Do not try to open them by using your fingers Always keep free access to emergency exits and firefighting appliances Keep the engine room clean and tidy at all times; any oil spill shall be removed immediately Exercise extra care when working close to running machinery Beware of loose clothing being entangled in rotating machinery Keep the fire preventive measures in mind at all times Familiarise with locations of EEBD apparatus An introduction to Safety Rules and Regulations Rev Prep by: KaH Appr by: FS Page 24 of 36 Valid from: 2008-03-01 General safety rules when working on deck • • • • • • • During mooring operations or when working with strained ropes or wires, always use hard hat, gloves and protective shoes NEVER STAND IN THE BIGHT OF A ROPE Moving mooring winches and windlasses shall always be manned and never be left unattended When working over the shipside, remember to wear a lifejacket and a safety harness An attendant shall be present on deck to assist Remember to ensure that the staging ropes are properly fastened When chipping and or working with rust removers, heavy-duty detergents etc., safety goggles shall be used Remove any spills on deck immediately and keep it clean and tidy Never ignore the fire hazard HAZARDOUS WORK OPERATIONS Hot Work By definition hot work means any work requiring the use of welding, burning, soldering equipment, blow torches, some power driven tools, use of non-intrinsically safe portable electrical equipment and internal combustion engines To ensure that fires or explosions not occur as a result of such work, this work should only be carried out in the designated hot work space such as the engine room workshop Hot Work Carried Out Outside the Designated Hot Work Space A risk assessment and “Hot Work Permit” is required when any hot work is to be carried out outside the designated hot work space This hazardous activity can be performed safely if proper precautions are exercised both prior to and during the actual operation Purpose This procedure is established to provide proper guidelines related to "hot work", to ensure that all-necessary safety measurements are taken, and that the work is carried out in compliance with regulations and recommendations in force Responsibility It is the responsibility of the Master to inform the safety officer to carry out a risk assessment and fill-up the “Hot Work Permit” The master must sign the permit and instruct the Head of Department to supervise the Officers and Ratings involved in the operation Work performance A permit to enter an enclosed space is NOT a permit to perform hot work in the enclosed space An introduction to Safety Rules and Regulations Rev Prep by: KaH Appr by: FS Page 25 of 36 Valid from: 2008-03-01 Opening-up Equipment and Fittings Whenever cargo pumps, pipelines, valves or cargo heater, are to be opened, they shall first be flushed with water Even then there is a possibility that some cargo may remain which may be a source of further gas generation Therefore, proper precautions shall be taken Use of Tools Tools must not be carried into compartments by personnel but be lowered in a canvas bag or bucket to avoid the possibility of being dropped Before any hammering or chipping is undertaken or any power tool used, the Supervising Officer must be satisfied that there is no likelihood of liquefied gas in the vicinity Tanks and Compartments Before "hot work" may be permitted in a tank or compartment, ventilation shall be performed until tests with a combustible gas indicator give a reading of not more than 1% LFL (Lower flammable limit) All sludge, scale and sediment must be removed from an area of at least ten meters around the area of "hot work", including reverse sides of frames, bulk heads etc Other areas that may be affected by the "hot work" must also be cleaned, e.g the area immediately below the place where the hot work is being undertaken Periodic gas tests shall be made while the "hot work" is in progress and before the resumption of work after a break Continuous gas alarm detectors may be used as an additional safeguard A suitably trained firewatch with adequate fire extinguishing equipment ready for use must be in attendance in the tank/compartment while any "hot work" is in progress Fire watch procedures must also be established in empty, adjacent spaces where a hazard resulting from the transfer of heat may be created All pipelines to a tank being worked on must be isolated, and adjacent tanks and spaces should be rendered safe by gas freeing or filling with water Other tanks, which may not be gas free, must be closed An adjacent fuel oil bunker tank may be considered safe as long as tests on the ullage space in the bunker tank with a combustible gas indicator give a reading of less than 1% LFL NO HOT WORK SHOULD BE CARRIED OUT on bulkheads of bunker tanks or within 500 mm of such bulkheads unless the tank is cleaned to hot-work standard An introduction to Safety Rules and Regulations Rev Prep by: KaH Appr by: FS Page 26 of 36 Valid from: 2008-03-01 Checks must be made to ensure that there is no ingress of flammable gases, liquids, or toxic gas from adjacent tanks or spaces by leakage into the working space If the "hot work" could cause heat transfer through a common bulkhead, the adjoining space should either be filled with water to well above the level at which work is being done or gas freed with all combustible residues on the bulkhead removed meaning that the tank must be cleaned to hot-work standard "Hot work" on pipelines and valves shall only be permitted when the appropriate section has been detached from the system and the open-ended sections of the remaining system have been sealed off The section of pipe to be worked on shall be gas free to a safe-for-hot work standard Heating coils must be flushed and opened to ensure that they are gas free When alongside a terminal, no "hot work" must be allowed until the Terminal Representative and, where appropriate, the Port Authority has been consulted and approval obtained Verification It is of vital importance for the safe execution of "hot work" to comply with all regulations and recommendations in force In particular, the requirements to take readings with a combustible gas indicator to measure the lower flammable limit and assure that the safety limit is not exceeded must be followed It is important to check that the Welders are not carrying plastic lighters, even in sections where smoking is allowed, due to the grave consequences, to the Welder, if lighter explosion is triggered by the welding flame or glowing metal sparks All Personnel involved in "hot work" shall comply with the necessary safety requirements and seek every method to verify the quality of their work The Supervising Officer must perform routine checks to ensure that the safety standards are maintained during all phases of the operation Adherence to the procedure for each hot work operation shall be verified by filling-up a hotwork permit The completed "Hot Work Permit" must be signed by the master When the Safety Officer notices a non-conformance(s) or if conditions under which the permit was issued should change, he shall suspend all work and inform the master to cancel the permit until the non-conformity has been rectified and a new permit re-issued Documentation The safety officer prior to the commencement of hot work must carry out a risk assessment The hot work permit must be completely filled-up and if required (Ref to SSMM Chap 7.14) submitted to the vessel manager for manager’s concurrence After ensuring that proper planning, preparation for hot work, including safety precautions are satisfactorily attended-to, the master shall sign the Hot Work Permit for work to proceed An introduction to Safety Rules and Regulations Rev Prep by: KaH Appr by: FS Page 27 of 36 Valid from: 2008-03-01 ENCLOSED SPACE ENTRY A decision to enter a compartment, where there has been or could be gas or lack of oxygen, shall only be made after investigation with approved gas and oxygen testing equipment, which has recently been calibrated and checked BREATHING PROTECTION Purpose This procedure is established to secure the safety of personnel during operations that require entry into an enclosed space, and to ensure compliance with regulations and recommendations in force Responsibility It is the responsibility of the Master to implement the procedure and to instruct and supervise the Officers, Engineers and Ratings involved in the operation The Enclosed Spaces Danger Plan The Plan contains the information related to the hazard in each individual enclosed space and each space is marked accordingly, namely DANGER LACK OF OXYGEN, DANGER POISON GAS and DANGER EXPLOSIVE ATMOSPHERE Before entry is allowed into cofferdams, double bottoms, ballast tanks, cargo tanks, bunkertanks, fresh water tanks or other enclosed spaces, they must be thoroughly ventilated to ensure an adequate oxygen level Test must be carried out with an oxygen analyser in order to ascertain the presence of 21 % oxygen In cargo and bunker tanks further tests are required to establish the presence of toxic gases as benzene, hydrogen sulphide and hydrocarbon gases etc Information given by the Charterer or Shipper in the loading port, regarding the individual petroleum product carried, must be consulted in order to perform proper tests of toxic gas concentrations in the tank to be entered by personnel Your attention is drawn to given maximum allowable values Analyses of oxygen and gas concentrations in the enclosed space must be taken to obtain a representative cross-section of the space by sampling at several depths and through as many deck openings as practicable When tests are being carried out from deck level, ventilation must be stopped Even when tests have shown a tank or compartment to be safe for entry, pockets of gas should always be suspected Hence, when descending to the lower part of a tank or An introduction to Safety Rules and Regulations Rev Prep by: KaH Appr by: FS Page 28 of 36 Valid from: 2008-03-01 compartment, further gas tests should be made Regeneration of gas should always be considered possible, even after loose scale has been removed Entry into enclosed space The Safety Officer shall conduct a risk assessment and completely fill-up the Enclosed Space Entry Permit The Master must sign the Enclosed Space Entry Permit before entry into the enclosed space is allowed Air samples taken must show sufficient oxygen in the atmosphere and/or gas concentration below the given maximum allowable values The entry operation shall be attended by at least two persons outside the hazardous area One shall be equipped with approved breathing apparatus and be well trained in the use of the equipment The other shall be equipped with a radio communication system of approved type in order to call the Chief Officer in an emergency situation Lifelines and harnesses shall be ready for immediate use While men remain in a tank or compartment, ventilation shall be continued and frequent gas tests be made to observe any change in conditions Particularly tests should always be made before each daily commencement of work and after interruptions or breaks in the work Tests should also be so arranged that a result representative of the conditions of the entire space be obtained Emergency entry into enclosed space Breathing apparatuses shall be used whenever emergency entry is made into a space, which is known to contain toxic gas or smoke, or to be deficient in oxygen Such should also be used if there is a possibility that any of these conditions may exist or occur during the period of occupation Entry into an enclosed space under these conditions should, however, only be permitted in exceptional circumstances and when there is no practicable alternative Gas masks and canisters of the type, which depend on chemical absorbents to protect the user from poisonous gases, not give protection against petroleum gas in high concentrations or against oxygen deficiency Gas masks not manufacture or provide oxygen They should never be used in place of breathing apparatuses Personnel involved in entering non-gas freed tanks or compartments must be well trained in the use of breathing apparatuses and be aware of the danger of removing their apparatuses while in the hostile atmosphere The number of persons entering the tank shall be kept to a minimum consistent with the work to be performed The use of lifeline is compulsory Means of communication shall be provided and a system of signals must be agreed and understood by the personnel involved A stand by party shall be ready with spare sets for breathing apparatuses and resuscitators outside the tank or compartment in case of emergency Verification An introduction to Safety Rules and Regulations Rev Prep by: KaH Appr by: FS Page 29 of 36 Valid from: 2008-03-01 It is essential that all gas testing equipment used is suitable for the tests required, are of an approved type, are correctly calibrated and are frequently checked against standard samples Gas testing shall only be performed by personnel trained in the use of the equipment, and who are sufficiently knowledgeable to interpret the result correctly Adherence to the procedure for each entry into enclosed space shall be verified by the use of a checklist The completed checklist shall be filed with the "entry into enclosed spaces permit" Checklist formats are included in BSM documentation When non-conformance(s) is observed it shall be marked on the checklist and a copy shall then be transmitted to the Company Documentation A record shall be kept of maintenance performed on breathing and testing equipment, the calibration tests carried out and of the period of their validity Copies of all issued permits and checklists shall be filed on board WORK ALOFT & OVERSIDE PROCEDURE Working aloft is necessary to perform maintenance and inspection of several areas on board These activities require special considerations and safety precautions Purpose This procedure is established to provide proper guidelines related to work aloft or in exposed areas, where personnel are faced with risks of dangerous falls, and to ensure that regulations and recommendations in force are followed Responsibility It is the responsibility of the Chief Officer or the Chief Engineer to ensure that the regulations and recommendations are adhered to, and to instruct and supervise the Officers, Engineers and Ratings involved Work performance Special preparations must be implemented for work in areas where the personnel may be exposed to danger by falling down, including safety of personnel passing under such areas On the Ship Sides Work on the ship side may be carried out when the ship is in port or at anchorage The staging must be in good condition and properly rigged and secured, with a ladder to provide access Personnel working on the stage must use harness and lifelines and adjust the line length to avoid unnecessary slack They should also use a life belt designed for use at work An introduction to Safety Rules and Regulations Rev Prep by: KaH Appr by: FS Page 30 of 36 Valid from: 2008-03-01 One man must always remain on deck to assist those working on the stage, and immediately report to the Supervising Officer any situation that may represent a hazard to the personnel On the Superstructure, Masts and in Cargo Spaces When work is performed on the superstructure at a level of meters or higher, special precautions are necessary to protect working personnel below If a scaffolding is used it must be equipped with a strong handrail at an appropriate height to prevent personnel from falling down The access ladder must be securely fastened and workers should use harness with an adjustable lifeline, when climbing the ladder If a stage or bosun chair is used, the workers must use harness and lifeline properly adjusted for either working on the stage, sitting in the chair or climbing the ladder When convenient, lifeline and harness may be substituted by a properly secured safety net One man with safety helmet should always remain on deck level to assist the workers aloft and to warn personnel passing by of the danger of falling objects Alternatively, the area beneath the workers should be roped off and a warning sign are displayed stating the nature of the hazard Workers must never carry tools and equipment when climbing a ladder Such articles shall be hoisted and lowered with a hand line Additional Precautions When workers are aloft the Supervising Officer must evaluate additional precautions to safeguard them These precautions includes, but are not limited to the deactivating of: • Whistle • Scanners • Aerials • Boiler soot blowers • Steam vents Verification Personnel working aloft, either on the ship's sides or the superstructure - including masts, tanks and engine room - must be properly instructed by the Supervising Officer before the work commence Personnel with fear of heights should not be used for such work, and non-swimmers are not to be used for such work on the ship Each individual is responsible for his own safety and must comply with the safety regulations during the stay aloft Documentation Work aloft and overside should be carried out only after a risk assessment has been carried out a permit to work issued by the Master An introduction to Safety Rules and Regulations Rev Prep by: KaH Appr by: FS Page 31 of 36 Valid from: 2008-03-01 SAFETY AND IMPROVEMENT REPORTS UNDESIRED EVENTS / NON- CONFORMITY REPORT Non-conformities, accidents and hazardous situations shall be investigated onboard and analysed through DOCMAP or SAFIR or in form DE45 and causes established with the objective of improving safety and pollution prevention and quality in operation Guidelines for use are given in the Company’s documentation and includes reporting of; ¾ Accidents ¾ Near-Accidents ¾ Non-conformity ¾ Inspection/Audit ¾ Customer remarks ¾ Suggestion for improvement These are reported to the Company’s safety & quality department who will register the case and ensure that it is routed to the responsible person in the shore organisation for review of and decision of corrective and preventive actions to be taken Reports found relevant for safety and quality will regularly be routed to the fleet including Company evaluation and guidance for quality improvement The effect of the corrective actions implemented shall be evaluated onboard to ensure that they are effective as intended Ineffective cases shall be reported to the Company THE COMPANY’S DESIGNATED PERSON A person with direct access to the highest level of management has been appointed in the Company to ensure the safe operation of each ship and provide a link between Company and those onboard ♦ The Designated Person shall ensure that the Safety and Quality System is established, implemented and maintained ♦ As regards vessels under own management this person is designated to ensure the safe operation of each ship and to provide a link between the Company and those onboard ♦ The Designated Person has direct access to WSM top management ♦ The responsibility and authority of the Designated Person includes monitoring of the safety and pollution-prevention aspects of each ship and ensuring that adequate resources and shore-based support are applied, as required Any Crewmember may contact this person on safety matters he/she feels the need of a quicker attention than through the normal reporting line Normal Safety reporting shall be routed through the line organisation to the responsible person onboard or ashore for action An introduction to Safety Rules and Regulations Rev Prep by: KaH Appr by: FS Page 32 of 36 Valid from: 2008-03-01 ISM REPORTING LINES Management Top Level DESIGNATED PERSON Vice President Operations Operation Manager Crew / Account Department Vessel Manager MASTER Head of Department SAFETY OFFICER SAFETY REP OR SAFETY OFFICER Work Leader Any Crew Member An introduction to Safety Rules and Regulations Rev Prep by: KaH Appr by: FS Page 33 of 36 Valid from: 2008-03-01 [...]... 1.5 hour Less than 3 hours Less than 6 hours Less than 12 hours Extended period of time, depending on psychological endurance Contingency plan This contingency plan is established to describe the different situations which may occur, and the remedial actions to be executed • At open sea • At anchor • In port At open sea 1 Anybody witnessing a person falling overboard from the ship in open sea shall... to give the best possible position for the rescue boat during the launching and rescue action The rescue boat is only to be launched on the Master's order At anchor or in port ♦ Immediately upon seeing anybody falling overboard, while at anchor or in port, throw the nearest life buoy or any other floating device overboard and keep the person in sight as long as the conditions permits ♦ If the Distressed... accommodation ladders or other means of safe access to the vessel Only crew who have received appropriate training and demonstrated adequate skill shall be allowed to operate cranes, welding equipment, anchor winches or other potentially dangerous heavy machinery or power tools Where required, evidence of crew having permission to operate such equipment shall be available onboard An introduction to Safety... follows: • • • • • • • • • Overalls Safety helmets Safety goggles Gloves Ear protection Safety shoes Dust masks and filters Life-jacket Safety belts, harnesses and lines Take care of your safety gear Correct choice and use of protective equipment and clothing will give you the highest safety and the least amount of strain Protective clothing shall: ™ ™ ™ ™ ™ • • • Give sufficient protection to the skin Give... the personnel may be exposed to danger by falling down, including safety of personnel passing under such areas On the Ship Sides Work on the ship side may be carried out when the ship is in port or at anchorage The staging must be in good condition and properly rigged and secured, with a ladder to provide access Personnel working on the stage must use harness and lifelines and adjust the line length to... should not be used for such work, and non-swimmers are not to be used for such work on the ship Each individual is responsible for his own safety and must comply with the safety regulations during the stay aloft Documentation Work aloft and overside should be carried out only after a risk assessment has been carried out a permit to work issued by the Master An introduction to Safety Rules and Regulations ... psychological endurance Contingency plan This contingency plan is established to describe the different situations which may occur, and the remedial actions to be executed • At open sea • At anchor... boat is only to be launched on the Master's order At anchor or in port ♦ Immediately upon seeing anybody falling overboard, while at anchor or in port, throw the nearest life buoy or any other... training and demonstrated adequate skill shall be allowed to operate cranes, welding equipment, anchor winches or other potentially dangerous heavy machinery or power tools Where required, evidence