10 Time-Saving Tips! OFFICE 2016 EXPLAINED PowerPoint Shortcuts You Should Know These 10 power shortcuts for PowerPoint will help you repurpose themes from other presentations, play sound across multiple slides, discover hidden keyboard commands, create custom slide shows and save your presentation as a template for future use GET STARTED POWERPOINT SHORTCUTS Animating Objects with the Painter Once you’ve set up the animation properties for one item on your slide, you can quickly apply those same settings to other items so you don’t have to redefine the animation for each individual item or object Select the item with the animations you want to copy and press Alt-Shift-C to copy the animation properties Then click the item you want to add the animations to If you have multiple items on the slide that need the same animation just double-click the Animation Painter button in the Ribbon and then click each item on your slide NEXT TIP: REPURPOSING THEMES POWERPOINT SHORTCUTS Repurposing Themes from Other Presentations When you want to apply a theme from one slide deck to another one, use this quick tip from a hidden menu Open the new deck that needs the previous theme Click the New Slide button and at the bottom of that menu, choose “Reuse Slides…” Find the deck with the theme you want to use and then right-click or Ctrl-click any of the slides and choose “Apply Theme to All Slides” NEXT TIP: SOUND IN MULTIPLE SLIDES POWERPOINT SHORTCUTS Playing Sound Across Multiple Slides This power tip will help you play background music across some but not all of the slides in your deck Click once on the speaker icon on the slide where you inserted the audio file and click Playback in the Ribbon In the Animation Pane that appears, right click on the music file and choose Effect Options Then, just enter the slide number where you want the music to stop playing and you’re set NEXT TIP: EMBEDDED FONTS POWERPOINT SHORTCUTS Embed Fonts in Your Presentation When you want to make sure the fonts in your presentation always look the same when you send it to someone else, use this power tip Go to File > Options > Save At the bottom of this dialog box, check the box to “Embed fonts in the file” Now, whenever you save the presentation, PowerPoint will include the fonts used so it can be edited and will still look the same NEXT TIP: CHANGING VIEWS POWERPOINT SHORTCUTS Keyboard Shortcuts to Change Views Shift Alt There are eight different views in PowerPoint Use the Shift and Alt keys to quickly jump between them using this reference guide • Jump from Normal to Slide Master by Shift-clicking the Normal view icon • Jump from Normal to Outline View by Alt-clicking the Normal view icon • Jump from Slide Sorter to Handout Master by Shift-clicking the Slide Sorter icon • Jump from Slide Sorter back to Normal by Alt-clicking on the Slide Sorter icon • Access the Set Up Show options dialog by Shift-clicking either the Reading or Slide Show icons NEXT TIP: RIBBON KEYBOARD SHORTCUTS POWERPOINT SHORTCUTS Use Alt-H to Expose Keyboard Shortcuts on the Ribbon Learning keyboard shortcuts is a sure-fire way to increase your efficiency In PowerPoint, press Alt-h to expose every available keyboard shortcut for each command on the Ribbon NEXT TIP: ZOOMING POWERPOINT SHORTCUTS Zoom in to Highlight Slide Detail When you’re presenting your slides, use the Presenter View feature to expose the Slide Zoom feature Just click on the magnifying glass icon, select the area you want to zoom into and click Zoom back out by clicking the Slide Zoom icon again NEXT TIP: INSERT IMAGE INTO TEXT POWERPOINT SHORTCUTS Insert an Image into Text You can fill your slide headline with an image if you know where to look Select your text and go to the Format menu, choose Text Fill and then Picture… NEXT TIP: CUSTOM SLIDE SHOWS POWERPOINT SHORTCUTS Create Custom Slide Shows for Different Audiences Rather than duplicating and customizing a presentation deck for different audiences, use the Custom Show feature in PowerPoint Go to the Slide Show tab, then choose Custom Slide Show Give your show a name and add the appropriate slides NEXT TIP: SAVING TEMPLATES 10 POWERPOINT SHORTCUTS Saving Your Presentation as a Template When you’ve perfected your deck and want to save it as a template in PowerPoint, choose Save As… instead of Save In the Save As… dialog, choose PowerPoint Template as the file type and click OK LEARN MORE POWERPOINT SHORTCUTS AT LYNDA.COM/POWERPOINT-TIPS [...].. .10 POWERPOINT SHORTCUTS Saving Your Presentation as a Template When you ve perfected your deck and want to save it as a template in PowerPoint, choose Save As… instead of Save In the Save As… dialog, choose PowerPoint Template as the file type and click OK LEARN MORE POWERPOINT SHORTCUTS AT LYNDA.COM /POWERPOINT- TIPS ... number where you want the music to stop playing and you re set NEXT TIP: EMBEDDED FONTS POWERPOINT SHORTCUTS Embed Fonts in Your Presentation When you want to make sure the fonts in your presentation... RIBBON KEYBOARD SHORTCUTS POWERPOINT SHORTCUTS Use Alt-H to Expose Keyboard Shortcuts on the Ribbon Learning keyboard shortcuts is a sure-fire way to increase your efficiency In PowerPoint, press...1 POWERPOINT SHORTCUTS Animating Objects with the Painter Once you ve set up the animation properties for one item on your slide, you can quickly apply those same settings to other items so you