THE PROCESS OF IMPORT IN CONTAINERS AT CONG THANH CO., LTD Page i THE PROCESS OF IMPORT IN CONTAINERS AT CONG THANH CO., LTD Page ii MINISTRY OF INDUSTRY AND TRADE COLLEGE OF FOREIGN ECONOMIC RELATIONS FACULTY OF INTERNATIONAL TRADE INTERNSHIP REPORT Subject: The process of import in containers at Cong Thanh Co., Ltd Instructor: Le Tuyet Van (MA) Student’s name: Thai Thi Tuong Vi Class: TA13A Course: 2009 – 2012 Ho Chi Minh City, 2012 THE PROCESS OF IMPORT IN CONTAINERS AT CONG THANH CO., LTD Page iii TABLE OF CONTENTS Chapter 1. The profile of Cong Thanh Co., Ltd Page 1 1.1. General information Page 1 1.2. Formation & Development history Page 1 1.2.1. Formation history Page 1 1.2.2. Development history Page 2 1.3. Duties and functions of Cong Thanh Co., Ltd Page 3 1.3.1. Duties Page 3 1.3.2. Functions Page 3 1.4. Organizational structure Page 5 1.4.1. Organizational chart Page 5 1.4.2. Duties and functions of each Department and each Section Page 6 1.5. The business situation of Cong Thanh Co., Ltd in the recent years Page 10 1.5.1. Table 1: Some business results (2008-2010) Page 10 1.5.2. Table 2: Export and Import Logistics Revenue Page 10 1.6. Comment on the business situation of the company Page 12 Chapter 2. The process of import in containers at Cong Thanh Co., Ltd Page 13 2.1. The process in detail Page 13 2.1.1. Process chart Page 13 2.1.2. Conclude contracts with customers Page 13 2.1.3. Receive and check portfolios from customers Page 14 2.1.4. Deal with customs formalities Page 18 2.1.5. Receive goods at ports Page 23 2.2. Comment on this Logistics process Page 25 2.2.1. Strongpoints Page 25 2.2.2. Weaknesses Page 26 THE PROCESS OF IMPORT IN CONTAINERS AT CONG THANH CO., LTD Page iv Chapter 3. Experience and proposals Page 27 3.1. Development prospects and targets of the company Page 27 3.2. Some proposals Page 27 3.3. My practical experience Page 29 CONCLUSION Page 31 REFERENCES Page 32 THE PROCESS OF IMPORT IN CONTAINERS AT CONG THANH CO., LTD Page v ACKNOWLEDGEMENT I would like to thank all those who have helped me to complete my internship report. First of all, I owe a great debt to my parents who born and have brought me up so that I can reach what I am having today. Throughout the years while sitting in schools, the parents have been a strong spiritual prop and a great encouragement having supported me to keep my foothold in the path of education. Secondly, I am grateful to Mr. Manh and Ms. Hanh for creating conditions for me to practice at Cong Thanh Co., Ltd. Thirdly, my many thanks to Ms. Le Tuyet Van who has helped and given valuable advice on my internship report so that I can fulfill the report on time. Once again I gratefully thank my parents, Mr. Manh, Ms. Hanh and Ms. Le Tuyet Van for their sacrifices. Wish them health and success. THE PROCESS OF IMPORT IN CONTAINERS AT CONG THANH CO., LTD Page vi COMPANY’S COMMENTS THE PROCESS OF IMPORT IN CONTAINERS AT CONG THANH CO., LTD Page vii INSTRUCTOR’S COMMENTS THE PROCESS OF IMPORT IN CONTAINERS AT CONG THANH CO., LTD Page viii PREFACE Our country’s Export and Import Business Operation has been on a strong increase and brought about encouraging steps in the economy. Specifically, Export Turnover got approximately 75 billion USD while Import Turnover 89 billion USD in 2011. Development in Foreign Trade Industries has posed a lot of new issues of goods transportation, especially international transport. In parallel with domestic and international transportation, Export and Import Logistics Operation has become an essentially important link in goods transportation line. Not only has it created conditions to promote and expand trading but made a contribution to the long-lasting business relationship between us and other countries. Before more and more urgent demands in practice, Logistics Operation in Vietnam has been existing positive self-advocacy in the path of completion and development. To meet higher and higher demand for the Logistics Operation, Freight Forwarders must always complete knowledge, master expertise, effectively apply the rules of law and thoroughly understand concerning international practice to make sure that goods are rotated most safely, quickly and least costly. This can not only help fulfill goods transportation link, get high profit in business but also raise the prestige for Vietnam’s companies in particular and for the whole country in general in the international market. For the importance of the Logistics Operation and because Vietnam is a deficit country, the writer has selected the subject for the internship report to be: “The process of Import in containers at Cong Thanh Logistics Services and Trade Co., Ltd”. Due to limitations of knowledge and time, the writer’s researching may be not comprehensive. Expectantly, the writer can receive sincere comments and advice from teachers as well as Cong Thanh Co., Ltd so that the writer will be able to complete knowledge and become aware of the practical subject more rightly. THE PROCESS OF IMPORT IN CONTAINERS AT CONG THANH CO., LTD Page 1 Chapter 1. The profile of Cong Thanh Co., Ltd 1.1. General information  Full name: Cong Thanh Logistics Services and Trade Co., Ltd  Short name: Cong Thanh Co., Ltd  Logo  Trademark: “Moving with the name you know”  Address: 4 th Street, Truong Son Street, Linh Trung Ward, Thu Duc District, Ho Chi Minh City  Telephone: 08 3896 5402  Fax: 08 3896 4341  Email: Info@congthanh.com Field of business:  Inland Transportation of Exports and Imports  Inland Transportation of Types of containers  Customs formalities  Process and production of lure for fishing  Warehouses, container yards and factories for lease  Commercial brokerage 1.2. Formation and development history: 1.2.1. Formation history: After the sixth congress, the political party and the State advocated establishing an open economy, especially, promoted Foreign Economic Business, making this Business become a compulsory mission of the innovation process. During this stage, the economy appeared special changes. The integration into the international market and the expansion THE PROCESS OF IMPORT IN CONTAINERS AT CONG THANH CO., LTD Page 2 of trading relationship has been indispensable. Therefore, Export and Import Business has become a specially important tool to promote the national economy. Being discernible the urgent significance of the above matter, our country has increasingly integrated into the world’s economy. Therefore, the Export and Import Operation has become one of the fields of business having the strongest development. It is this demand that has urged the operation of the domestic Logistics to grow quickly and that’s also the reason why Cong Thanh Logistics Services and Trade Co., Ltd was born. 1.2.2. Development history: More than 10 years ago, Cong Thanh Co., Ltd was officially set up under the Decision Number 166/GP – UB signed by Ho Chi Minh City People’s Committee on 27 th July, 1995 and under the License Number 051039 issued by Ho Chi Minh City Department of Plan and Investment on 25 th August, 1995. It was established on the basis of 100% of private capital and the operational functions in the beginning were goods transportation, sale and purchase of material for production and consumption, and production of lure for fishing. At the initial time of operation, the company’s charter capital was 5.4 billion dongs. After more than 10 years of operation and development, the company now accumulates more than 135 tractors, 25 trucks, 800 trailers and 450 containers. These themselves make a contribution to an increase in the total fixed and circulating capital of the company up to 15 billion dongs. The area of the company is 20,000 m 2 and warehouse area is 1,200 m 2 and there are more than 400 staff having worked here. At present, Cong Thanh Co., Ltd is one of the domestic companies leading in the Freight Forwarding Service particularly in Ho Chi Minh City and generally in Southeast Vietnam. Cong Thanh Co., Ltd is fifteen kilometers far from the downtown and one kilometer far from the 1A national highway. This is the most advantageous location for transporting Exports and Imports for such industrial zones as Song Than, Linh Trung, Dong Nai, Binh Duong and Tay Ninh to most of the ports in Ho Chi Minh City. [...]... details of the Invoice and Packing List to consider whether they suit the Bill of Lading and Sales Contract, especially, check the issuing date of the Invoice and Packing List The issuing date of these must follow the signing date of the Sales Contract and predate or coincide with the delivery date The Invoice and Packing List issued by Sellers are to inform Buyers of the total goods shipped in practice and. .. majors in servicing all of the trailers in the company periodically 1.4.2.12 IT Department: manages the intranet computer and telephone network; repairs and maintains all of the computers, printers and telephones in all Departments Page 9 THE PROCESS OF IMPORT IN CONTAINERS AT CONG THANH CO., LTD 1.5 The business situation of Cong Thanh Co., Ltd in the recent years 1.5.1 Table 1: Some business results of. .. present the two remaining D/O and the Customs Declaration to another Customs Officer at the gate so as to inspect goods The Customs Officer, then, will register, mark and sign his name on the Page 24 THE PROCESS OF IMPORT IN CONTAINERS AT CONG THANH CO., LTD D/O, retain one D/O and return to the Forwarding staff the Customs Declaration and the remaining D/O Finally, when goods are about to be taken out of. .. essential to be inspected in terms of Quality, time to wait for a Certificate of Quality is often a week This stretches the process of completing a consignment and increases storage charges Page 26 THE PROCESS OF IMPORT IN CONTAINERS AT CONG THANH CO., LTD Chapter 3 Experience and proposals: 3.1 Development prospects and targets of Cong Thanh Logistics Services and Trade Co., Ltd Cong Thanh Co., Ltd has drawn... most of the western provinces Page 3 THE PROCESS OF IMPORT IN CONTAINERS AT CONG THANH CO., LTD o Inland Transportation of types of containers: Thanks to a large number of tractors equipped with the modern radio system and the transport capacity of 100 containers per day, Cong Thanh Co can take initiative in transporting goods and best serve customers’ requirements o Export services: - Complete set of. .. and the daily electronic webpage of Vietnam National Bank Companies can log in the webpage “www.customs.gov.vn” of the customs Department or check the exchange rate at the customs border gates where the Declaration is registered Page 21 THE PROCESS OF IMPORT IN CONTAINERS AT CONG THANH CO., LTD In case time of calculating tax falls on the date on which the People Newspaper is not issued and information... forms of Export and Import o Liquidate and refund imported material tax: these are basic differences between Cong Thanh and most of the other forwarding companies Cong Thanh Logistics Services and Trade Co., Ltd is one of few forwarding companies responsible for the balance of imported materials to customers o Process and production of lure for fishing: Cong Thanh Co has a production workshop basing.. .THE PROCESS OF IMPORT IN CONTAINERS AT CONG THANH CO., LTD When approaching Cong Thanh Co., Ltd, the initial differences from any other companies that we can feel are the investment in Human – a professional staff line-up, and an effective mechanism of operation together with the modern technology equipment With the maxim “Customers’ success is our success”, Cong Thanh Co., Ltd has met... cabinets and beds)  Vietnam Tiger Drylac Co., Ltd (majors in polyester powder) Etc Page 12 THE PROCESS OF IMPORT IN CONTAINERS AT CONG THANH CO., LTD Chapter 2 The process of import in containers at Cong Thanh Co., Ltd 2.1 The process in detail: 2.1.1 Process chart: Conclude service contracts with client companies Receive and check sets of documents from customers Implement Customs Declarations Take... fulfill their obligations quickly but also save time and costs  Check the Sales Contract: check the information like commodity, quantity, unit price, total cost of consignment, payment currency, shipping terms, etc in the contract if they are in accordance with the Invoice, Packing List and Bill of Lading Page 14 THE PROCESS OF IMPORT IN CONTAINERS AT CONG THANH CO., LTD  Check the Invoice and Packing . THE PROCESS OF IMPORT IN CONTAINERS AT CONG THANH CO. , LTD Page i THE PROCESS OF IMPORT IN CONTAINERS AT CONG THANH CO. , LTD Page ii MINISTRY OF INDUSTRY AND TRADE COLLEGE OF. THE PROCESS OF IMPORT IN CONTAINERS AT CONG THANH CO. , LTD Page vii INSTRUCTOR’S COMMENTS THE PROCESS OF IMPORT IN CONTAINERS AT CONG THANH CO. , LTD. Than, Linh Trung, Dong Nai, Binh Duong and Tay Ninh to most of the ports in Ho Chi Minh City. THE PROCESS OF IMPORT IN CONTAINERS AT CONG THANH CO. , LTD Page 3 When approaching Cong Thanh