Table 4.4 continued Parameters Available for a Mail-Enabled Public Folder Parameter Description EmailAddressPolicyEnabled Used to have a recipient policy applied to the Public Folder. ForwardingAddress Delivery options: Sets the forwarding address for the folder. GrantSendOnBehalfTo Distinguished name of other mailboxes that can send on behalf of this folder. HiddenFromAddressListsEnabled Specifies whether or not the mailbox is viewable from address lists. Instance This is an actual ADObject instance that is piped to and consumed by the task. MaxReceiveSize This parameter specifies the maximum size of e-mail messages that can be received, from 1KB to 2,097,151KB. If not specified, there is no limit. MaxSendSize This parameter specifies the maximum size of e-mail messages that can be sent, from 1KB to 2,097,151KB. If not specified, there is no limit. Name Used to specify the name of the Public Folder. PrimarySmtpAddress Used to specify the primary SMTP address to be used by the Public Folder. PublicFolderType Used to specify the type of Public Folder. RejectMessagesFrom Used to specify SMTP addresses that should not be allowed to send messages to the Public Folder. RejectMessagesFromDLMembers Used to specify distribution lists that should not be allowed to send to this Public Folder. RequireSenderAuthenticationEnabled Specifies whether or not senders must be authenticated. SimpleDisplayName Used to specify a simple (a.k.a. friendly) dis- play name. WindowsEmailAddress An e-mail address in the format E- mailAddress@exchangedogfood.dk. www.syngress.com 164 Chapter 4 • Managing the Exchange 2007 Mailbox Server Role 429_HTC_2007_04.qxd 2/8/07 11:31 AM Page 164 NOTE If you want to remove the mail attributes from a mail-enabled public folder, use the Disable-MailPublicFolder CMDlet. To mail-enable a Public Folder using an Exchange 2003 System Manager, perform the following steps: 1. On the respective Exchange 2003 Server open the System Manager by clicking Start | All Programs | Microsoft Exchange | Exchange System Manager. 2. Drill down to the Folders and expand the Public Folders node. 3. Now right-click the Public Folder you want to mail-enable, then select Properties. 4. Select the E-mail Addresses tab (see Figure 4.24). Figure 4.24 The E-mail Addresses Tab on the Properties Page for a Public Folder 5. Click the New button, then click SMTP Address. 6. Type the SMTP address you want to assign to the Public Folder, then click OK twice and exit the Exchange 2003 System Manager. www.syngress.com Managing the Exchange 2007 Mailbox Server Role • Chapter 4 165 429_HTC_2007_04.qxd 2/8/07 11:31 AM Page 165 NOTE Features such as delivery restriction, Send on behalf, etc., can of course also be configured via the Exchange 2003 System Manager. You do so under the Exchange General tab. Moving a Mailbox or Public Folder Database Moving either a mailbox or Public Folder database is very similar to moving a storage group. You do so by performing the following steps: 1. In the Exchange Management Console, click the Server Configuration work center node, then select the Mailbox Server subnode. 2. Now click the mailbox or Public Folder database you want to move and select Move Database Files in the Action pane. Alternatively, you can right-click the respective mailbox or Public folder database and select Move Database Files from the context menu. 3. In the Move Database Files Wizard, click the Browse button and specify the new location of the .EDB file, then click OK and click Move (see Figure 4.25). Figure 4.25 Moving a Database 166 Chapter 4 • Managing the Exchange 2007 Mailbox Server Role www.syngress.com 429_HTC_2007_04.qxd 2/8/07 11:31 AM Page 166 Removing a Mailbox or Public Folder Database You might come across situations where you need to remove either a mailbox or Public folder database.You do so by performing the following steps: 1. In the Exchange Management Console, click the Server Configuration work center node, then select the Mailbox Server subnode. 2. Now click the mailbox or Public Folder database you want to remove and select Remove in the Action pane. Alternatively, you can right-click the respec- tive mailbox or Public Folder database and select Remove from the context menu. 3. You will now be warned that the database file (.EDB file) needs to be removed manually. Click OK (see Figure 4.26). Figure 4.26 Database Removal Warning NOTE To remove a mailbox or Public Folder database via the EMS, you can use the Remove-MailboxDatabase and Remove-PublicFolderDatabase CMDlets, respectively. www.syngress.com Managing the Exchange 2007 Mailbox Server Role • Chapter 4 167 429_HTC_2007_04.qxd 2/8/07 11:31 AM Page 167 Managing Organizationwide Mailbox Server Configuration Settings In addition to the features and functionality available at the mailbox server level, Exchange Server 2007 also has a feature set that is organizationwide. In this section we’ll take a look at the feature set that can be applied to the entire Exchange Server 2007 organization. If it’s not already open, open the EMC and click the Mailbox node under the Organization Configuration work center in the navigation tree in the left side of the MMC console.This will bring us to a screen similar to the one shown in Figure 4.27. Figure 4.27 The Address Lists Tab on the Organization Configuration Mailbox Node As you can see, a total of six tabs are available under the Mailbox node. We will go through each of them in the following sections. www.syngress.com 168 Chapter 4 • Managing the Exchange 2007 Mailbox Server Role 429_HTC_2007_04.qxd 2/8/07 11:31 AM Page 168 Address Lists The first tab is the Address Lists tab, on which all the default created address lists are listed. The purpose of address lists is to help you organize the different types of recipients within your Exchange organization so that they are listed in a meaningful way when your end users look up recipients in their mail clients.As you can see, we have an All Contacts list, which contains all mail contact objects within Active Directory. We have an All Groups list, which contains all distribution group objects.Then we have an All Rooms list, which is a type of list that didn’t exist in Exchange Server 2000 or 2003, and there’s a simple explanation why it is so.As you saw in Chapter 3 Exchange Server 2007 introduces a new type of mailbox, a so-called room mailbox, which basically is a mailbox that is used for room scheduling and not owned by a user.The All Rooms list contains all room mailboxes. NOTE There are two types of resource mailbox in Exchange Server 2007. One of them is the room mailbox; the other is the equipment mailbox (which is used to schedule equipment such as projectors and the like). Only the room mail- boxes are listed in the All Rooms address list. We also have an All Users list, which, as its name indicates, lists all mailbox user objects (including room and equipment mailboxes as well as linked, shared, and legacy mailboxes) within Active Directory.As in previous versions of Exchange, there is also a Default Global Address List (also known as the GAL), which lists all recipients within the Exchange organi- zation. Finally, we have a Public Folders list, which surprisingly enough lists all Public Folders in the organization, if you have any. Although the default address lists might be sufficient for some, they are far from enough for large organizations that have an Active Directory forest with multiple Active Directory domains. If this is the case, you might want to create additional address lists, which is done by following these steps: 1. Select the Mailbox subnode under the Organization Configuration work center node in the navigation tree to the left, then click New Address List in the Action pane.Alternatively, right-click the Mailbox subnode or somewhere in the white space in the Work pane. 2. Type a name for the new address list, then choose the container in which you want to create the address list (a backslash [ \ ] creates it as a top address list), but you can also create it as a subaddress list to an existing one. Now specify the type of recipients that should be included in the address list. In this example, we choose All recipient types. When you have decided which one should be included, click Next (see Figure 4.28). www.syngress.com Managing the Exchange 2007 Mailbox Server Role • Chapter 4 169 429_HTC_2007_04.qxd 2/8/07 11:31 AM Page 169 Figure 4.28 Creating a New Address List 3. We now have the option of selecting the conditions we want to associate with the new address list (see Figure 4.29). For the purposes of this example, we chose Recipient is in a Department. In Step 2, click the blue specified link. Figure 4.29 Specifying the Conditions for the New Address List www.syngress.com 170 Chapter 4 • Managing the Exchange 2007 Mailbox Server Role 429_HTC_2007_04.qxd 2/8/07 11:31 AM Page 170 4. Type the name the Department field of the recipients you want to have listed in the address list. In this example, we want to list all recipients belonging to the management department. Click Add to add department(s) to the list (see Figure 4.30), then click OK. Figure 4.30 Specifying the Department 5. Now click the Preview button to verify that the respective recipients are listed as in Figure 4.31, and then click OK again. NOTE You can also create an address list based on a custom recipient filter (also called an OPath filter), but doing so is only possible using the EMS. Once you’ve created an address list using a custom recipient filter, you can also only manage it via the EMS. To create an address list using a custom recipient filter, you need to use the following command: New-AddressList –Name <String> -RecipientFilter <String>. For examples as well as a further explanation, see the Exchange 2007 Help File or type Get-Help New-AddressList in the EMS. www.syngress.com Managing the Exchange 2007 Mailbox Server Role • Chapter 4 171 429_HTC_2007_04.qxd 2/8/07 11:31 AM Page 171 Figure 4.31 Address List Preview 6. We now have the option of specifying when the address list should be applied and the maximum length of time it is permitted to run. In this example, we will apply it immediately, but you could also schedule it to be applied sometime in the future. Click Next when you have decided when to apply the address list (see Figure 4.32). Figure 4.32 Specifying When the Address List Should Be Applied 7. You now will see a Configuration Summary. Here you can see the type of recipients that will be included in the address list, and you can also see the recip- www.syngress.com 172 Chapter 4 • Managing the Exchange 2007 Mailbox Server Role 429_HTC_2007_04.qxd 2/8/07 11:31 AM Page 172 ient filter. If everything looks good, click New to create and apply the list see (Figure 4.33). Figure 4.33 The New Address List Summary Page 8. After a few seconds, the New Address List Wizard will have completed success- fully, and you can then click Finish (see Figure 4.34). Figure 4.34 The New Address List Completion Page www.syngress.com Managing the Exchange 2007 Mailbox Server Role • Chapter 4 173 429_HTC_2007_04.qxd 2/8/07 11:31 AM Page 173 [...].. .42 9_HTC _2007_ 04. qxd 1 74 2/8/07 11:31 AM Page 1 74 Chapter 4 • Managing the Exchange 2007 Mailbox Server Role The address list has now been created as well as applied (unless you chose to schedule it), and you should be able to see it immediately in any mail client that is connected to the Exchange 2007 server In Figure 4. 35, we can see the list address list we just created via the OWA 2007 client... www.syngress.com 42 9_HTC _2007_ 04. qxd 2/8/07 11:31 AM Page 193 Managing the Exchange 2007 Mailbox Server Role • Chapter 4 3 Click the Browse button to specify the mailbox server that should be the OAB generation server for this OAB, select the respective server, and click OK (see Figure 4. 60) Figure 4. 60 Selecting the Mailbox Server 4 Now click the Add button, select the server address lists that should be... Because Exchange Server 2007 can take advantage of more memory, it means that a larger chunk of each user’s mailbox can be stored in memory, which reduces disk I/O Exchange 2007 Storage Groups The Mailbox server in the Exchange 2007 Enterprise Edition supports up to 50 storage groups and a maximum of 50 databases per server Exchange 2007 allows you to create up to five databases in each storage group,... Customer Folders tab, we can create custom folders that are used for messaging records management Custom folders differ from default folders in that they do not show up in a mailbox by default As you can see in Figure 4. 41, no custom folders exist after an installation of Exchange Server 2007 Instead, you must add them manually as required Figure 4. 41 The Managed Custom Folders Tab Let’s try to create... example, 30 storage groups! Exchange Server 2007 finally has native support for continuous replication, which is a functionality that will make it possible to keep a second copy of a database www.syngress.com 42 9_HTC _2007_ 04. qxd 2/8/07 11:31 AM Page 197 Managing the Exchange 2007 Mailbox Server Role • Chapter 4 held in a particular storage group.The second copy of a database will be updated using log... (see Figure 4. 45), type a name for the new managed folder mailbox policy 4 Click Add to specify the managed folders that you want to link to this policy www.syngress.com 181 42 9_HTC _2007_ 04. qxd 182 2/8/07 11:31 AM Page 182 Chapter 4 • Managing the Exchange 2007 Mailbox Server Role Figure 4. 45 The New Managed Folder Mailbox Policy Wizard 5 Now select the managed folders you want to link to the new managed... client (Outlook 2007 and Outlook 2007) , as shown in Figure 4. 54 Figure 4. 54 Managed Folders in Outlook 2007 Here we see the Private e-mail folder we created earlier in this chapter Notice the comment we specified as well as the configured quota for this managed folder www.syngress.com 42 9_HTC _2007_ 04. qxd 2/8/07 11:31 AM Page 189 Managing the Exchange 2007 Mailbox Server Role • Chapter 4 Offline Address... policy, then click OK (see Figure 4. 46) Figure 4. 46 Selecting the Managed Folder That Should Be Linked with the Policy 6 Click New, then click Finish (see Figure 4. 47) www.syngress.com 42 9_HTC _2007_ 04. qxd 2/8/07 11:31 AM Page 183 Managing the Exchange 2007 Mailbox Server Role • Chapter 4 Figure 4. 47 The New Managed Folder Mailbox Policy Wizard Completion Page When you have created a managed folder mailbox... concentrated on how you deal with storage groups, mail and Public Folder databases, and administering Public Folders in Exchange 2007 In addition, we had a quick look at each of the organizationwide settings available on this server, but most of them were relatively superficial Solutions Fast Track Managing the Exchange 2007 Mailbox Server The Exchange Store hasn’t changed much since Exchange Server. .. we need to do two more things First, we need to apply the policy to a recipient mailbox .To do so, follow these steps: www.syngress.com 183 42 9_HTC _2007_ 04. qxd 1 84 2/8/07 11:31 AM Page 1 84 Chapter 4 • Managing the Exchange 2007 Mailbox Server Role Figure 4. 48 The Properties Page for the Mailbox Policy 1 In the Exchange Management Console, click the Mailbox subnode under the Recipient Configuration work . available at the mailbox server level, Exchange Server 2007 also has a feature set that is organizationwide. In this section we’ll take a look at the feature set that can be applied to the entire Exchange. the format E- mailAddress@exchangedogfood.dk. www.syngress.com 1 64 Chapter 4 • Managing the Exchange 2007 Mailbox Server Role 42 9_HTC _2007_ 04. qxd 2/8/07 11:31 AM Page 1 64 NOTE If you want to remove. required. www.syngress.com 1 74 Chapter 4 • Managing the Exchange 2007 Mailbox Server Role 42 9_HTC _2007_ 04. qxd 2/8/07 11:31 AM Page 1 74 Figure 4. 36 The Managed Default Folders Tab Since this is a new feature in Exchange