Lois Lowe is the author of several books on Microsoft Office, including Microsoft Word 2010 eLearning Kit For Dummies. She is also an online instructor who develops and teaches courses on Microsoft Office applications, computer purchase and upgrade, home office setup and emerging hardware technologies. Her courses have educated over 250,000 students for clients including Hewlett-Packard and Sony. $34.99 USA / $41.99 CAN / £24.99 UK Computers/Microsoft Office/Word A step-by-step learning kit to help you get up and running with Word 2013! Mastering Microsoft Word has never been easier! You’ll breeze through this integrated learning experience to begin creating amazing documents. Featuring a printed book and an online course, this multimedia kit walks you through Word’s key concepts and explains how to get the most out of its many features. Soon your pages will come to life with photos, tables, graphics, and more! •Noexperience?Noproblem—exploretheWordinterface,create yourfirstdocument,andnavigatewiththemouseandkeyboard •Formatit—findouthowtoworkwithtextandparagraphformats andMicrosoft’spresetthemes •Savetime—keepformattingconsistentwithstylesandtemplates, importstyles,andautomatecaptionnumbering •Bringittothetable—getthescooponcreatingandformatting tablesandinsertingandpositioninggraphics Includes Online Course See inside for details! 9 781118 491263 53499 ISBN:978-1-118-49126-3 Cover Image: ©iStockphoto.com/PashaIgnatov Includes: Lois Lowe eLEARNINGKI T Word2013  Microsoft® • Full-color book plus online training course • FREE 1-year access to online self-paced training via access code • 11 interactive lessons cover the essentials of Word 2013 Lowe LEARNING KIT Microsoft ® Word2013 Open and find: • A tour of the Word interface and buttons • How to recover lost work • Tips on working with themes and style sets • Instructions for inserting and formatting graphics • How to track document changes and work with comments • Directions for creating a table of contents, an index, footnotes, and endnotes • Screenshots, examples, pictures, and step-by-step instructions www.it-ebooks.info www.it-ebooks.info by Lois Lowe Word ® 2013 LEARNING KIT www.it-ebooks.info Word ® 2013 eLearning Kit For Dummies ® Published by John Wiley & Sons, Inc., 111 River Street, Hoboken, NJ 07030-5774, www.wiley.com Copyright © 2014 by John Wiley & Sons, Inc., Hoboken, New Jersey Published simultaneously in Canada No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permitted under Sections 107 or 108 of the 1976 United States Copyright Act, without the prior written permission of the Publisher. 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Library of Congress Control Number: 2013957979 ISBN 978-1-118-49126-3 (pbk); ISBN 978-1-118-49190-4 (ebk); ISBN 978-1-118-49127-0 (ebk) Manufactured in the United States of America 10 9 8 7 6 5 4 3 2 1 www.it-ebooks.info Contents at a Glance Introduction 1 Chapter 1: Getting to Know Word 2013 7 Chapter 2: Creating a Word Document 47 Chapter 3: Formatting Text 77 Chapter 4: Formatting Paragraphs 103 Chapter 5: Standardizing Formatting with Styles and Templates 133 Chapter 6: Shaping Pages and Sections 157 Chapter 7: Creating Tables 183 Chapter 8: Pepping Up the Page with Graphics 197 Chapter 9: Managing Correspondence 229 Chapter 10: Preparing Professional Reports 251 Chapter 11: Protecting and Sharing a Document 283 Appendix: Essential SkyDrive Skills 305 Index 317 www.it-ebooks.info www.it-ebooks.info Table of Contents Introduction 1 About This Kit 1 Foolish Assumptions 3 Icons Used inThis Kit 3 Accessing theWord 2013 eCourse 4 Beyond theBook 4 Where toGo fromHere 5 Chapter 1: Getting to Know Word 2013 7 Starting Word 9 Starting Word inWindows8 10 Starting Word inWindows7 12 Exploring theWord Interface 12 Exploring theRibbon and tabs 13 Understanding theFile menu 18 Creating Your First Document 20 Starting a new blank document 20 Typing text 21 Inserting a picture 23 Saving and Opening Documents 24 Saving a document forthe rst time 25 Navigating inthe Save and Open dialog boxes 29 Opening a document 34 Recovering lost work 36 Moving Around 37 Moving withthe mouse 38 Moving withthe keyboard 38 Changing theOnscreen View 40 Changing views 40 Zooming inand out 43 Summing Up 44 Try-it-yourself lab 45 Know this tech talk 45 Chapter 2: Creating a Word Document 47 Starting a New Word Document 49 Creating a new document using a template 50 Setting page margins 54 Setting page size and orientation 55 www.it-ebooks.info vi Word 2013 eLearning Kit For Dummies Editing Text 57 Filling text placeholders 57 Typing and editing text 59 Adding symbols and special characters 60 Selecting Text 61 Manipulating Text 63 Finding text 63 Replacing text 65 Sorting a list 66 Checking Spelling and Grammar 67 Sharing Your Document withOthers 69 E-mailing your document toothers 69 Sharing your document inother formats 71 Printing Your Work 72 Summing Up 74 Try-it-yourself lab 75 Know this tech talk 75 Chapter 3: Formatting Text 77 Formatting Text 79 Choosing text font, size, and color 79 Applying text attributes andWordArt effects 82 Working withThemes 85 Applying Style Sets 88 Copying Formats withFormat Painter 91 Customizing Characters and TheirSpacing 92 Adjusting character spacing 92 Enabling kerning 95 Creating custom superscript and subscript 97 Controlling OpenType font options 98 Summing Up 100 Try-it-yourself lab 101 Know this tech talk 101 Chapter 4: Formatting Paragraphs 103 Aligning Paragraphs 106 Spacing Lines and Paragraphs 108 Indenting a Paragraph 112 Applying indents 113 Adjusting indents withthe Ruler 115 Setting Tab Stops 117 Creating tab stops 119 Changing and removing tab stops 121 Creating Bulleted and Numbered Lists 122 Changing thebullet character 123 Changing thenumbering style 125 www.it-ebooks.info vii Table of Contents Adding Borders and Shading 127 Placing a border arounda paragraph 128 Shading a paragraph’s background 130 Summing Up 131 Try-it-yourself lab 132 Know this tech talk 132 Chapter 5: Standardizing Formatting with Styles and Templates 133 Simplifying Formatting withPreset Styles 135 Applying a style 136 Modifying a style 138 Creating a new style 140 Importing styles fromother documents 143 Seeing what styles are applied 146 Changing and Creating Templates 150 Modifying anexisting template 150 Creating a new template 153 Summing Up 155 Try-it-yourself lab 155 Know this tech talk 156 Chapter 6: Shaping Pages and Sections 157 Formatting Pages 159 Adding a page border 159 Applying a page background 162 Setting a page’s vertical alignment 165 Designing Headers and Footers 166 Numbering thepages 167 Selecting a header or footer preset 169 Creating a custom header or footer 171 Inserting a watermark 173 Working withMultisection Documents 176 Viewing section breaks and other hidden characters 176 Inserting a section break 177 Formatting Text inMultiple Columns 179 Summing Up 181 Try-it-yourself lab 182 Know this tech talk 182 Chapter 7: Creating Tables 183 Inserting or Drawing a Table 185 Converting Text toa Table 187 Selecting Rows and Columns 188 Resizing Rows and Columns 190 Formatting Table Borders 193 www.it-ebooks.info viii Word 2013 eLearning Kit For Dummies Summing Up 196 Try-it-yourself lab 196 Know this tech talk 196 Chapter 8: Pepping Up the Page with Graphics 197 Inserting Pictures fromthe Web 199 Understanding vector and raster graphics 200 Finding and inserting pictures fromthe web 200 Inserting Photos fromFiles 203 Managing Picture Size and Placement 204 Changing thetext wrap setting fora picture 205 Moving a picture 208 Resizing a picture 210 Making Basic Edits toa Picture 212 Adjusting brightness and contrast 212 Adjusting colors 214 Applying artistic effects 215 Drawing Lines and Shapes 217 Drawing shapes 217 Choosing a shape outline and shape ll 219 Rotating and modifying a shape, and adding text 221 Stacking and grouping shapes 224 Summing Up 225 Try-it-yourself lab 226 Know this tech talk 226 Chapter 9: Managing Correspondence 229 Creating Envelopes 231 Adding anenvelope toa document 231 Changing theenvelope size 233 Printing anenvelope 234 Performing a Mail Merge 236 Creating mail-merged letters 237 Creating mail-merged labels 242 Sorting and Filtering Mail Merge Records 245 Sorting a merge data source 245 Filtering a merge data source 246 Summing Up 249 Try-it-yourself lab 250 Know this tech talk 250 Chapter 10: Preparing Professional Reports 251 Creating a Table ofContents 253 Dening heading levels 254 Generating a TOC 256 www.it-ebooks.info [...]... learning Foolish Assumptions For starters, I assume you need to find out how to use Word (and fast!) and want to get a piece of this academic action the fun and easy way with Word 2013 eLearning Kit For Dummies I assume you have basic Windows and computer skills, such as starting the computer and using the mouse To get the most out of this kit, you need a Windows computer running Word 2013 That way, you can... longer Word 2013 ­ Learning Kit For Dummies is here to help you, providing you with a hands-on learning experience that ­ includes not only the book you hold in your hands, but also an online course at http://learn .dummies. com Consider this introduction your primer About This Kit Whether you follow along with the book, go online for the courses, or some combination of the two, the 11 chapters in Word 2013. .. don’t see the Word application pinned to the Start screen, skip to Step 5 to use a different method of locating it Figure 1-1 www.it-ebooks.info Starting Word 11 Figure 1-2 6 From the list of applications that appears, click Word 2013 The Word application opens Leave Word open for the next exercise Figure 1-1 shows the Start screen for Windows 8.1, which allows you to create named groups for the tiles... If Word appears there after Step 1, you can click it to open the application If not, continue to the next step 3 Click the Microsoft Office 2013 folder A list of the Microsoft Office 2013 applications appears 4 Click Word 2013 The Word application opens 5 Click the Close (X) button in the upper-right corner of the Word window The Word application window closes 6 Click the Start button 7 Type Word. .. applications that appears, click Word 2013 The Word application opens Leave Word open for the next exercise Exploring the Word Interface The Word 2013 interface consists of a tabbed Ribbon, a File menu, a status bar, window controls, and other common features In the following sections, you become familiar with these common elements www.it-ebooks.info Exploring the Word Interface 13 Exploring the Ribbon... Your SkyDrive Interface Options 306 Signing into the SkyDrive web interface 306 Installing and using SkyDrive for Windows desktop 306 Managing SkyDrive files within Word 307 Using the Windows 8 SkyDrive app 307 www.it-ebooks.info ix x Word 2013 eLearning Kit For Dummies Managing Files on Your SkyDrive 308 Uploading a file 308 Downloading a file from your SkyDrive... Start to place a shortcut to Word on the Start screen for future use You can also right-click it and choose Pin to Taskbar to place a shortcut for Word on the desktop’s taskbar, so you don’t have to return to the Start screen to start Word in the future 12 Chapter 1 Starting Word in Windows 7 In the following exercise, you practice opening and closing Word This exercise is for Windows 7 users; if you... in This Kit The familiar and helpful For Dummies icons point you in the direction of really great information that’s sure to help you as you work your way through this kit Look for these icons throughout the book and online course: The Tip icon points out helpful information that’s likely to make your job easier This icon marks an interesting and useful fact — something that you might want to remember for. .. information that’s related to the discussion Accessing the Word 2013 eCourse Your purchase of this eLearning Kit includes access to the online eCourse If you have purchased an electronic version of this book, please visit www dummies. com/go/getelearningcode to gain your access code to the online course If you purchased the paperback book, you find your access code inside the front cover this book Dummies. .. Word 2013 eLearning Kit For Dummies walk you through examples and exercises so that you learn how to do the following: ✓ Master the basic features that all Office products have in common, like ribbons, scroll bars, and keyboard shortcuts ✓ Create and format a basic Word document, whether you start from a blank document or one of the many templates ✓ Save time and ensure document elements are formatted . instructions www.it-ebooks.info www.it-ebooks.info by Lois Lowe Word ® 2013 LEARNING KIT www.it-ebooks.info Word ® 2013 eLearning Kit For Dummies ® Published by John Wiley & Sons, Inc., 111. and using SkyDrive for Windows desktop 306 Managing SkyDrive les within Word 307 Using theWindows 8 SkyDrive app 307 www.it-ebooks.info x Word 2013 eLearning Kit For Dummies Managing Files. Assumptions For starters, I assume you need to find out how to use Word (and fast!) and want to get a piece of this academic action the fun and easy way with Word 2013 eLearning Kit For Dummies. I