HCHC RFP No 01-11-2011 8.11.2.6 Proposed approach to gain and document an understanding of the Commission’s internal control structure; 8.11.2.7 Proposed approach to determine laws and regulations that will be subject to audit test work; and 8.11.2.8 Proposed approach to draw review for compliance tests 8.12 Identification of Anticipated Potential Audit Problems: The technical proposal shall identify and describe any anticipated potential audit problems, the Contractor's approach to resolving these problems, and any special assistance the Contractor will request from the Commission 8.13 Report Format: The technical proposal shall include sample formats for required draft and final reports 8.14 Statement and discussion of the requirements as analyzed by the Contractor 8.15 Price Proposal Cover Page and Schedules of Professional Fees and Expenses 8.16 A Contractor may submit a certification of status as a minority-owned business enterprise, women-owned business enterprise, disabled-owned business enterprise, or a HUD-defined Section business concern Such certifications shall be considered by the Commission in a manner consistent with its Procurement Policy 8.17 To assure a uniform review process and to obtain the maximum degree of comparability, each technical proposal shall be presented in the order of the above Technical proposals should be prepared simply and economically, providing a straightforward, concise description of the offer and all required information They should be printed on recycled paper and duplexed if possible; staples, clips or rubber bands are preferred to ring binders, and unnecessarily elaborate brochures or other expensive visual presentations are neither necessary nor desired Each page of the technical proposal should be consecutively numbered 8.18 The required documents must be received by the Howard County Housing Commission at 6751 Columbia Gateway Drive, Columbia, Maryland 21046 no later than 2:00 P.M., December 20, 2011 Submissions may be mailed, hand-delivered, emailed or faxed If mailing or hand delivery, send to: Samit Paul, Contract Manager, 6751 Columbia Gateway Drive, Third Floor, Columbia, MD 21046 If emailing, send to: spaul@howardcountymd.gov If faxing, send to: 410-313-5960 Submissions must be in the form required and clearly marked "AUDITING SERVICES PROPOSAL." Page 12 of 14 6751 Columbia Gateway Drive Columbia, Maryland 21046 Telephone (410) 313-6318 FAX (410) 313-6064 This is trial version www.adultpdf.com HCHC RFP No 01-11-2011 PRICING/PRICE ADJUSTMENT 9.1 9.2 For purposes of this section, “Consumer Price Index” shall mean the Consumer Price Index-All Urban Consumers (CPI-U), WashingtonBaltimore, DC-MD-VA-WV, All Items, Not Seasonally Adjusted, as published by the United States Department of Labor, Bureau of Labor Statistics 9.3 10 Prices offered shall be firm against any increase for one year from the effective date of the contract Prior to commencement of subsequent renewal periods, the Commission will entertain a request for escalation in accordance with the current Consumer Price Index at the time of the request or up to a maximum increase of five percent on the current pricing, whichever is lower The Commission reserves the right to accept or reject the request for a price increase If the price increase is approved, the price increase will be effective and will remain firm through the renewal period A request for escalation must be submitted to the Commission in writing no later than thirty calendar days prior to the termination of the current one-year period under the contract If a price increase is requested following contract renewal and it has been longer than one year since the last increase, the Commission may entertain a request for escalation if it is in the Commission’s best interest If the price increase is approved, the price increase will be effective upon approval and will remain firm through the renewal period or for one year at the Commission’s sole discretion EVALUATION OF OFFERS 10.1 The Commission intends to make award to the responsible Contractor whose proposal represents the best value to the Commission The proposal will be evaluated in two phases; the first based on the technical and price submittals and the second on the oral discussions with representative(s) of the Commission 10.2 The first phase will be evaluated based on the following criteria listed in order of importance: 10.2.1 Experience and technical competence of the firm in performing similar services; 10.2.2 Qualifications and technical competence of the staff based on resume; 10.2.3 Completeness of submittal; 10.2.4 Ability to meet due date; and 10.2.5 Price 10.3 After identifying the short list of the most qualified Contractor(s) based on the evaluation criteria, the short-listed Contractor(s) may be required to Page 13 of 14 6751 Columbia Gateway Drive Columbia, Maryland 21046 Telephone (410) 313-6318 FAX (410) 313-6064 This is trial version www.adultpdf.com HCHC RFP No 01-11-2011 clarify their proposals through oral discussions with representative(s) of the Commission 10.4 10.5 Contractors are strongly advised not to prepare their technical proposals based on any assumption or understanding that negotiations will take place Contractors are advised to respond to this Request for Proposals fully and with forth-rightness at the time of submission 10.6 11 The Commission may enter into negotiations with Contractors and invite best and final offers as deemed to be in the best interest of the Commission Negotiations may be in the form of face-to-face, telephone, facsimile, e-mail or written communications, or any combination thereof, at the Commission’s sole discretion Following the submittal of proposals, Contractors are strongly cautioned not to contact elected officials or members of the evaluation committee regarding the selection process Inappropriate efforts to lobby or influence individuals or Contractors involved in this selection may result in dismissal from further consideration, at the Commission’s sole discretion PRE-PROPOSAL CONFERENCE 11.1 11.2 12 Each proposer submitting a proposal must completely satisfy themselves as to the exact nature and conditions of the scope of services to be performed Failure to so will not relieve the Contractor of their obligation to carry out the provisions of the contract A pre-proposal conference will be held at the Commission’s main office located at 6751 Columbia Gateway Drive, Third Floor, Columbia, MD 21046 at 11:00 a.m on December 5, 2011 to discuss objectives and answer questions relating to this Request for Proposals QUESTIONS AND INQUIRIES Questions concerning this Request for Proposals must be addressed in writing to Samit Paul, Contracts Manager, 6751 Columbia Gateway Drive, Third Floor, Columbia, MD 21046 If emailing, send to: spaul@howardcountymd.gov If faxing, send to: 410-313-5960 Questions must be received no later than December 4, 2011 at 12:00 p.m Page 14 of 14 6751 Columbia Gateway Drive Columbia, Maryland 21046 Telephone (410) 313-6318 FAX (410) 313-6064 This is trial version www.adultpdf.com DOCUMENT A TECHNICAL PROPOSAL COVER PAGE TITLE Financial Auditing Services TO: HOWARD COUNTY HOUSING COMMISSION ATTN: Samit Paul 6751 Columbia Gateway Drive, Third Floor Columbia, MD 21046 The undersigned agrees to furnish and deliver the above goods and/or services in accordance with the specifications issued for same, and subject to all terms, conditions, and requirements in the Request for Proposals, and in the various proposal documents: COMPANY NAME: FEDERAL TAX IDENTIFICATION NO./SOCIAL SECURITY NO.: ADDRESS: (City) (State) (Zip Code) TELEPHONE FAX: E-MAIL ADDRESS Delivery Time From Date of Award: (This delivery time will be considered in determining the award.) Payment Terms: The company will accept Visa procurement cards? F.O.B Destination, Inside Delivery Yes No The Howard County Housing Commission is exempt from all local, state, and federal taxes, and prices stipulated by the Contractor are considered maximum and are not subject to any increase due to any taxes, or any other reason The Commission’s Tax Exemption number is 30001219 [ ] We wish to submit a “NO BID” at this time, but request that our company remain on your bidders list for future solicitations SIGNATURE: _ DATE: PRINTED NAME: _ TITLE: This is trial version www.adultpdf.com DOCUMENT A PRICE PROPOSAL COVER PAGE (Must be submitted separately from the Technical portion of the proposal) TITLE Financial Auditing Services TO: HOWARD COUNTY HOUSING COMMISSION ATTN: Samit Paul 6751 Columbia Gateway Drive, Third Floor Columbia, MD 21046 ITEM COMMODITY/SERVICE EXTENDED NO DESCRIPTION PRICE Audit for Fiscal Year Ending June 30, 2012: Financial Audit Price (Commission) $ _ Single Audit Price $ _ Compilations Price $ _ Financial Audit Price (Ellicott Terrace) $ _ Financial Audit Price (The Residences at Ellicott Gardens, LLC) $ _ Financial Audit Price (Monarch Mills, LP) $ _ Tax Preparation Services $ _ Total Price $ _ THE PERSON COMPLETING THE PRICE PROPOSAL COVER PAGE MUST INITIAL ANY ALTERATIONS IN FIGURES IN INK COMPANY NAME _ This is trial version www.adultpdf.com DOCUMENT A SCHEDULE OF PROFESSIONAL FEES AND EXPENSES FOR THE AUDIT OF THE YEAR ENDED JUNE 30, 2012 SUPPORTING SCHEDULE FOR AUDIT OF FINANCIAL STATEMENTS ITEM COMMODITY/SERVICE Hourly Total NO DESCRIPTION Rate Price Partners x $ _ $ Managers x $ _ $ _ Supervisory Staff x $ _ $ _ Staff x $ $ _ Other (Specify) x $ $ _ Sub-Total $ _ Out-of Pocket Expenses: $ _ Meals, Lodging & Transportation $ _ Other (Specify): *Total Audit Price $ *This Figure should appear as Item on Price Proposal Cover Page THE PERSON COMPLETING THE PRICE PROPOSAL COVER PAGE MUST INITIAL ANY ALTERATIONS IN FIGURES IN INK COMPANY NAME: This is trial version www.adultpdf.com DOCUMENT A SCHEDULE OF PROFESSIONAL FEES AND EXPENSES FOR THE AUDIT OF THE YEAR ENDED JUNE 30, 2012 SUPPORTING SCHEDULE FOR SINGLE AUDIT ITEM COMMODITY/SERVICE NO DESCRIPTION Hours Hourly Rate Total Price Partners x $ _ $ _ Managers x $ _ $ _ Supervisory Staff x $ _ $ _ Staff x $ _ $ _ Other (Specify) x $ _ $ _ Sub-Total $ _ Out-of Pocket Expenses: $ _ Meals, Lodging & Transportation $ _ Other (Specify): *Total Single Audit Price $ *This Figure should appear as Item on Price Proposal Cover Page THE PERSON COMPLETING THE PRICE PROPOSAL COVER PAGE MUST INITIAL ANY ALTERATIONS IN FIGURES IN INK COMPANY NAME: This is trial version www.adultpdf.com DOCUMENT A SCHEDULE OF PROFESSIONAL FEES AND EXPENSES FOR THE AUDIT OF THE YEAR ENDED JUNE 30, 2012 SUPPORTING SCHEDULE FOR COMPILATIONS ITEM COMMODITY/SERVICE NO DESCRIPTION Hours Hourly Rate Total Price Partners x $ _ $ _ Managers x $ _ $ _ Supervisory Staff x $ _ $ _ Staff x $ _ $ _ Other (Specify) x $ _ $ _ Sub-Total $ _ Out-of Pocket Expenses: $ _ Meals, Lodging & Transportation $ _ Other (Specify): *Total Compilations Price $ *This Figure should appear as Item on Price Proposal Cover Page THE PERSON COMPLETING THE PRICE PROPOSAL COVER PAGE MUST INITIAL ANY ALTERATIONS IN FIGURES IN INK COMPANY NAME: This is trial version www.adultpdf.com DOCUMENT A SCHEDULE OF PROFESSIONAL FEES AND EXPENSES FOR THE AUDIT OF THE YEAR ENDED JUNE 30, 2012 SUPPORTING SCHEDULE FOR ELLICOTT TERRACE AUDIT ITEM COMMODITY/SERVICE NO DESCRIPTION Hours Hourly Rate Total Price Partners x $ _ $ _ Managers x $ _ $ _ Supervisory Staff x $ _ $ _ Staff x $ _ $ _ Other (Specify) x $ _ $ _ Sub-Total $ _ Out-of Pocket Expenses: $ _ Meals, Lodging & Transportation $ _ Other (Specify): *Total Audit Price $ *This Figure should appear as Item on Price Proposal Cover Page THE PERSON COMPLETING THE PRICE PROPOSAL COVER PAGE MUST INITIAL ANY ALTERATIONS IN FIGURES IN INK COMPANY NAME: This is trial version www.adultpdf.com DOCUMENT A SCHEDULE OF PROFESSIONAL FEES AND EXPENSES FOR THE AUDIT OF THE YEAR ENDED DECEMBER 31, 2011 SUPPORTING SCHEDULE FOR THE RESIDENCES AT ELLICOTT GARDENS, LLC AUDIT ITEM COMMODITY/SERVICE NO DESCRIPTION Hours Hourly Rate Total Price Partners x $ _ $ _ Managers x $ _ $ _ Supervisory Staff x $ _ $ _ Staff x $ _ $ _ Other (Specify) x $ _ $ _ Sub-Total $ _ Out-of Pocket Expenses: $ _ Meals, Lodging & Transportation $ _ Other (Specify): *Total Audit Price $ *This Figure should appear as Item on Price Proposal Cover Page THE PERSON COMPLETING THE PRICE PROPOSAL COVER PAGE MUST INITIAL ANY ALTERATIONS IN FIGURES IN INK COMPANY NAME: This is trial version www.adultpdf.com DOCUMENT A SCHEDULE OF PROFESSIONAL FEES AND EXPENSES FOR THE AUDIT OF THE YEAR ENDED DECEMBER 31, 2011 SUPPORTING SCHEDULE FOR MONARCH MILLS, LP ITEM COMMODITY/SERVICE NO DESCRIPTION Hours Hourly Rate Total Price Partners x $ _ $ _ Managers x $ _ $ _ Supervisory Staff x $ _ $ _ Staff x $ _ $ _ Other (Specify) x $ _ $ _ Sub-Total $ _ Out-of Pocket Expenses: $ _ Meals, Lodging & Transportation $ _ Other (Specify): *Total Audit Price $ *This Figure should appear as Item on Price Proposal Cover Page THE PERSON COMPLETING THE PRICE PROPOSAL COVER PAGE MUST INITIAL ANY ALTERATIONS IN FIGURES IN INK COMPANY NAME: This is trial version www.adultpdf.com DOCUMENT A SCHEDULE OF PROFESSIONAL FEES AND EXPENSES FOR TAX PREPARATION SERVICES ITEM COMMODITY/SERVICE NO DESCRIPTION Hours Hourly Rate Total Price Partners x $ _ $ _ Managers x $ _ $ _ Supervisory Staff x $ _ $ _ Staff x $ _ $ _ Other (Specify) x $ _ $ _ Sub-Total $ _ Out-of Pocket Expenses: $ _ Meals, Lodging & Transportation $ _ Other (Specify): *Total Tax Preparation Price $ *This Figure should appear as Item on Price Proposal Cover Page THE PERSON COMPLETING THE PRICE PROPOSAL COVER PAGE MUST INITIAL ANY ALTERATIONS IN FIGURES IN INK COMPANY NAME: This is trial version www.adultpdf.com ... This is trial version www.adultpdf.com DOCUMENT A TECHNICAL PROPOSAL COVER PAGE TITLE Financial Auditing Services TO: HOWARD COUNTY HOUSING COMMISSION ATTN: Samit Paul 6751 Columbia Gateway Drive,... COVER PAGE (Must be submitted separately from the Technical portion of the proposal) TITLE Financial Auditing Services TO: HOWARD COUNTY HOUSING COMMISSION ATTN: Samit Paul 6751 Columbia Gateway Drive,... Ending June 30, 2012: Financial Audit Price (Commission) $ _ Single Audit Price $ _ Compilations Price $ _ Financial Audit Price (Ellicott Terrace) $ _ Financial Audit Price